Administrative Assistant (Brokerage Administrator)

aviso is seeking a Transfers Administrator for a temporary role based in Vancouver, British Columbia. This position centers on managing transfer operations and ensuring that each process runs smoothly and accurately. Key responsibilities Oversee transfer operations from initiation to completion Follow established procedures at every stage of the process Keep records and documentation up to date and accurate What we look for Keen attention to detail Strong organizational skills in daily work Interest in developing experience in transfer administration This temporary position provides an opportunity to work with transfer processes and gain hands-on experience at aviso.

About Aviso Wealth:At Aviso Wealth, our mission is to enhance the financial health of Canadians. As a premier wealth management firm, we embody values of leadership, innovation, partnership, accountability, and community involvement. You will thrive in our vibrant ‘oneaviso’ culture, surrounded by passionate professionals dedicated to making a difference. Discover the unique opportunities we offer at www.aviso.ca.The Role:We are seeking an Estates Administrator to join our Operations team on a temporary basis for 9 months. Reporting to the Supervisor of Operations, you will handle the review, preparation, settlement, and taxation filing of client estate accounts.Who You Are:Client-Focused: You prioritize client needs, advocating for service excellence while developing strategic partnerships that establish Aviso as a trusted advisor.Results-Driven: You are committed to achieving your goals, consistently looking for ways to enhance your performance and taking accountability for your actions.Collaborative: You thrive in teamwork, contributing positively to your team’s success and fostering effective relationships both internally and externally.Key Responsibilities:Conduct estates settlements, process journal entries, and issue tax documents for estate accounts, addressing estate-related inquiries within internal deadlines.Ensure all information and request channels are accurate and up to date (e.g., OSM requests, Laserfiche, mailbox).Proactively assist team members and maintain a positive attitude while collaborating with other operational teams.Review and enhance current processes to improve efficiency.

Are you a driven and detail-oriented professional looking to make an impact as a Product Owner? Join aviso, where you can leverage your skills in a dynamic and supportive environment. As a Temporary Product Owner, you will be responsible for guiding the development of innovative products that meet our clients' needs. Your insights and leadership will play a crucial role in our product strategy and execution.

Aviso Wealth:At Aviso Wealth, we are passionate about enhancing the financial well-being of Canadians. As a premier wealth management firm, we prioritize leadership, innovation, collaboration, accountability, and community engagement. By joining our talented and dynamic team, you will experience our unique ‘oneaviso’ culture that distinguishes us in the industry. If you seek a fulfilling and challenging career at a company that values its employees, discover more about Aviso at www.aviso.ca.The Opportunity:We are seeking a dedicated Compliance Analyst to join our Compliance team for a 9-month contract. Reporting to the Manager of Compliance Strategy and Analytics, you will assist in various compliance projects, ensuring adherence to regulatory standards while supporting our risk management initiatives across wealth management operations. This role requires engagement with diverse account types, a keen understanding of financial flows, and data analysis to bolster compliance efforts within the Canadian regulatory framework.Your contribution will be vital in upholding Aviso Wealth's compliance standards, safeguarding client interests, and maintaining market integrity.

Aviso Wealth:At Aviso Wealth, we are passionate about enhancing the financial well-being of Canadians. As a premier wealth management organization, we embody leadership, innovation, collaboration, accountability, and community engagement. Our vibrant 'oneaviso' culture and the dedication of our talented professionals make us a standout in the industry. If you seek an enriching and stimulating work environment at a company that prioritizes its people, explore the opportunities available at www.aviso.ca.The Role:We are excited to announce an opening for a Temporary Events Coordinator to join our Events team for a duration of 12 months.In this role, you will report to the Senior Manager of Event Experiences and will be responsible for leading webinars and providing support for corporate events, including managing smaller components of larger initiatives.Who You Are:Service-Oriented – You prioritize understanding and addressing the needs of both internal and external stakeholders, advocating for service excellence and developing strategic partnerships that enhance Aviso Wealth's reputation as a trusted advisor.Results-Driven – Your commitment to achieving goals and recognizing opportunities sets you apart. You continuously seek ways to improve and hold yourself accountable for your actions, learning from experiences to enhance future outcomes.Team Player – Collaboration is key for you. You actively contribute to your team's success and foster an environment of trust and inclusion, building effective relationships both within and outside the organization.Key Responsibilities:Lead and manage recurring webinars by developing workback schedules, creating registration landing pages, coordinating platform layouts, preparing speakers and stakeholders, executing events, and generating reports.Offer extensive administrative support for all corporate events, including handling invoicing, maintaining spreadsheets, coordinating meetings, and organizing documentation.

We are seeking a detail-oriented and organized Process Documentation Specialist to join our team temporarily. In this role, you will be responsible for creating, maintaining, and reviewing process documentation to ensure operational excellence.

Reitmans Canada Ltée/Ltd. is looking for a Temporary Fashion Associate in Vancouver. This role centers on helping customers as they shop for clothing and accessories, providing friendly and attentive service throughout their visit. Fashion Associates also play a key part in keeping the store organized and visually appealing. Main responsibilities Greet shoppers and answer questions about products Support customers in choosing outfits and accessories Keep store displays neat and merchandise well-presented Help create a welcoming, positive atmosphere in the store Requirements Interest in fashion and awareness of current trends Clear communication and strong customer service skills Enjoy working with people Comfortable in a busy retail environment

Aviso:At Aviso, our mission is to enhance the financial well-being of Canadians. As a premier wealth management organization, we are committed to values such as leadership, innovation, partnership, responsibility, and community engagement. When you join our team of talented and passionate professionals, you'll discover that our unique 'oneaviso' culture, characterized by collaboration and support, sets us apart from the rest. If you seek an engaging and challenging role within a company that genuinely cares about its employees, learn more about what Aviso can offer you at www.aviso.ca.The Opportunity:We are currently in search of an Insurance Case Coordinator (ICC) to become part of our Insurance Operations team for a temporary period of 6 months, with potential for extension or permanent placement.In this role, reporting directly to the Supervisor of Insurance Operations, you will be responsible for managing back-office operations aligned with our departmental, divisional, and corporate objectives for a comprehensive Managing General Agency. This includes both new business and ongoing support for advisors and their teams.The successful candidate will interact with various internal and external stakeholders, including carriers and agency partners, utilizing exceptional oral and written communication skills. You will showcase strong judgment and interpersonal abilities, effectively advocating for changes and exceptions from insurance companies regarding new business processing when feasible. A solid understanding of insurance back-office operations will empower you to prioritize effectively and identify opportunities for service enhancements and operational efficiencies.Who You Are:Service Orientation: You prioritize client needs and advocate for service excellence, striving to deliver client-centric solutions while fostering strategic partnerships that position Aviso as a trusted advisor.Results Driven: Your commitment to achieving goals is unwavering. You focus on completing tasks, recognize opportunities, and seek continuous improvement, taking accountability for your actions and learning from past experiences.Collaborative Spirit: You thrive in collaborative environments, working alongside others with the common aim of driving positive outcomes.

About Prenuvo At Prenuvo, our mission is to revolutionize healthcare from a reactive 'sick-care' approach to a proactive health model. Our award-winning whole body scan is efficient (under 1 hour), safe (MRI without ionizing radiation), and non-invasive (no contrast necessary). Our innovative combination of cutting-edge hardware, advanced software, and increasing AI integration, paired with a patient-centric experience at our clinics both domestically and internationally, has positioned us at the forefront of the movement to prevent late-stage disease detection. Join Our Team We are seeking an Enterprise Application Administrator to become an integral part of our Security and IT team. In this role, you will manage and enhance enterprise applications, including Salesforce and Intercom, while collaborating with various stakeholders to ensure system performance, scalability, and security. This is a unique opportunity to contribute to transformative healthcare solutions while working with leading technology and teams that excel in their fields.

Role overview The Bilingual Settlements Administrator at aviso plays a key part in supporting daily operations in Vancouver, British Columbia. The main focus is on processing financial transactions with accuracy and timeliness. Regular communication in both English and French is required, as this position interacts with clients and partners from diverse backgrounds. What you will do Process settlements and transactions efficiently to meet daily deadlines Communicate with clients and partners in English and French Work with the team to maintain smooth operations each day Requirements Fluency in both English and French Strong organizational abilities and clear communication skills Attention to detail and reliability when handling transactions

Role overview The Estates Administrator at aviso plays a key role in supporting estate-related operations. This position coordinates daily tasks, monitors progress, and ensures that all activities comply with legal and regulatory standards. Collaboration is central, as the Estates Administrator works with both clients and internal teams to provide steady, reliable service throughout the estate administration process. What you will do Coordinate the daily activities required for estate administration Ensure estate processes follow all legal and regulatory requirements Communicate with clients and stakeholders, providing updates and support Collaborate with team members to address issues and uphold service quality Location This position is based in Vancouver, British Columbia, Canada.

Join our dynamic team as a DevOps/System Administrator. In this role, you will be responsible for managing and optimizing our infrastructure, ensuring seamless deployment and maintenance of applications. You will work collaboratively with development teams to enhance our CI/CD pipelines and implement best practices for automation and monitoring.

Join the creative team at Blackbird Interactive, an innovative and future-oriented independent game studio located in Vancouver, BC. We are dedicated to fostering long-lasting careers for talented professionals while working on an exciting array of projects, including both world-class intellectual properties and original creations across various platforms and genres.We are currently in search of an intermediate Systems Administrator who will ensure the reliability, security, and user-friendliness of our studio infrastructure. In this role, you will manage day-to-day operations across both on-premises and cloud services, providing support for identity management, endpoints, servers, networking, and essential studio applications.This position is full-time in-studio (5 days a week), Monday to Friday, in the vibrant city of Vancouver.

Aviso:At Aviso, we are dedicated to enhancing the financial well-being of Canadians. As a leading wealth management organization, we prioritize leadership, innovation, and accountability while fostering partnerships and community engagement. Working alongside talented and energetic professionals who embody our values, you'll quickly discover that it is our employees and our dynamic culture, known as 'uneaviso', that set us apart from other companies. If you're seeking an interesting and stimulating role within a people-centric organization, explore what Aviso has to offer by visiting www.aviso.ca/fr.The Opportunity:We are in search of a Bilingual Tax Administrator to join our Operations team.Reporting to the Senior Manager of Taxation, you will be primarily responsible for ensuring that all tax receipt verifications for Aviso Financial are conducted within the stipulated deadlines. You will process all monthly tax withholding payments in accordance with the service level agreements, the CRA, the MRQ, and the IRS deadlines. Additionally, you will ensure compliance with all fiduciary and governmental regulatory requirements and maintain up-to-date knowledge of these regulations. You will collaborate closely with the Reconciliation, Processing, and Strategic Operations team on capital matters and be responsible for generating tax slips and delivering the files to our printing provider. You will regularly participate in conferences or group sessions related to taxation and work closely with the tax manager to ensure that all defined and documented processes are reviewed periodically.

Join Aviso Wealth:At Aviso Wealth, we are passionately focused on enhancing the financial health of Canadians. As a premier wealth management firm, our commitment to leadership, innovation, collaboration, accountability, and community sets us apart. By joining our team of skilled and dynamic professionals, you will experience our unique 'oneaviso' culture that fosters growth and excellence. If you seek a role that is both engaging and rewarding, explore the opportunities available at www.aviso.ca.The Opportunity:We are excited to announce an opening for a Bilingual Tax Administrator within our Operations team.In this role, reporting to the Senior Manager of Tax, you will be responsible for ensuring that all tax receipt audits for Aviso Financial are completed in accordance with established deadlines. You will manage monthly withholding tax remittances, ensuring compliance with the deadlines set by the CRA, MRQ, and IRS. Your expertise will ensure adherence to all trustee and governmental regulatory requirements, and you will work closely with the Reconciliation, Processing, and Corporate Actions Departments. Furthermore, you will oversee the production of tax slips and coordinate file delivery to our printing vendor. Participation in industry conferences and collaboration with the Manager of Tax to regularly review and refine processes will also be key components of your role.Who You Are:Client-Focused: You prioritize client needs and strive for service excellence, developing strategic partnerships that position Aviso Wealth as a trusted advisor.Goal-Oriented: You are dedicated to achieving objectives and are proactive in identifying opportunities for improvement. Accountability and learning from experiences are integral to your work ethic.Collaborative: You thrive in team environments, contributing meaningfully to collective goals and fostering a spirit of cooperation to drive positive outcomes.

Join Trulioo as a Payroll Administrator and become a key player in transforming the landscape of digital identity verification on a global scale.As the leading provider in our industry, we are revolutionizing how businesses operate online, driving growth, innovation, and compliance.Imagine being at the cutting edge of technology, enhancing our acclaimed platform that empowers organizations across the globe to efficiently onboard clients, reduce expenses, and eliminate fraud. Backed by our Silicon Valley investors, Trulioo is proud to verify over 5 billion individuals and 700 million businesses in 195 nations.We’re more than just a technology company; we are a cohesive team of passionate experts dedicated to building trust online. Our recognition as a BC Top Employer for two consecutive years underscores our commitment to a diverse, collaborative, and employee-centric workplace.With our headquarters in Vancouver and additional hubs in San Diego and Dublin, we nurture a culture of teamwork and transparency. Our hybrid work model allows staff to enjoy the flexibility of working three days a week at a designated hub. Be part of a vibrant environment where innovation thrives and contribute to a future where technology and trust go hand in hand.

Join Atia Ltd. as a Journalist Intern and Facebook Administrator. This is a unique opportunity to gain hands-on experience in the media and communications field. You will be responsible for crafting engaging content, managing our Facebook page, and interacting with our audience to enhance our online presence.The ideal candidate is enthusiastic about journalism and social media, eager to learn, and can thrive in a dynamic environment.

Join our dynamic team at twocircles as a Database Administrator on a 10-month contract. In this role, you will be responsible for managing and maintaining our database systems, ensuring data integrity, and optimizing performance. Your expertise will help us provide reliable data solutions that drive our business forward.

Join System Canada Technologies as a Senior InfoSphere Platform Administrator where you will play a crucial role in managing and enhancing our data integration solutions. You will be responsible for ensuring the optimal performance and reliability of our InfoSphere platforms, collaborating closely with cross-functional teams to support data-driven decision-making.