Administrative Operations Support Assistant

We are seeking a detail-oriented Project Administrator with a focus on Technical Writing to join our dynamic team at Sonsoft Inc. In this role, you will be responsible for overseeing project documentation, ensuring clarity and precision in all written materials. You will collaborate with various departments to produce user manuals, training guides, and other technical documentation that supports our projects.The ideal candidate will possess strong writing skills, an eye for detail, and the ability to manage multiple projects simultaneously. Join us to contribute to innovative projects and help shape the future of our offerings.

Join our dynamic team as an Administrative Assistant, where you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and supporting various administrative tasks. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to our team.

Veolia Environnement S.A. is hiring a Finance & Office Administrator based in Buffalo. This position combines responsibility for office management with support for the finance team, ensuring both daily operations and financial processes run smoothly. Main responsibilities Manage office operations to keep workflows organized and efficient Process financial transactions and maintain accurate records Assist with budgeting activities, including preparing and organizing documentation Support compliance efforts within the finance department Collaboration and environment This role works closely with colleagues in a collaborative setting. Contributions in both finance and office administration are recognized and valued across the team.

OUR MISSION At BRICK, we are dedicated to empowering families from pre-cradle to career by providing holistic support, exceptional educational experiences, and clear pathways to college and professional success. We strive to address the disparities caused by racial and economic inequality, paving the way for families to achieve futures filled with opportunity, wellness, and joy.OUR VISIONWe envision a world marked by racial and economic justice, where every child and family receives the support necessary to learn, achieve, and pursue a fulfilling life characterized by personal and collective prosperity.To gain further insights about BRICK, please visit http://www.brickeducation.orgBRICK operates schools in two locations: Newark, New Jersey, and Buffalo, New York.The BRICK Buffalo Academy Charter School opened its doors in August 2023, welcoming its inaugural class of kindergarten and first-grade students. As our school expands, we are on the lookout for dedicated team members who are passionate about demonstrating what is possible for students and families in the East Side of Buffalo. Joining the BRICK Buffalo Academy Charter School team offers a unique opportunity to significantly contribute to the success of our students, families, and the broader community.To learn more about BRICK Buffalo, please visit https://brickbuffalo.org

Join our team as a SharePoint Administrator and play a pivotal role in maintaining and optimizing our SharePoint environment. You will be responsible for managing and supporting SharePoint sites, ensuring their performance, security, and availability. Your expertise will help streamline processes and enhance collaboration within our organization.

Join AECOM as a Structural Dam Safety Engineering Project Manager/Technical Lead and leverage your expertise in the field of dam safety engineering. This role requires a strong technical background, leadership acumen, and a commitment to delivering high-quality projects. You will be responsible for managing engineering projects, leading technical teams, and ensuring compliance with safety standards and regulations.

Join the innovative team at clevermethod, Inc. as a Project Coordinator, where you will play a pivotal role in overseeing daily activities for a diverse portfolio of clients. Our clientele ranges from large multi-departmental corporations managing extensive projects to smaller businesses with focused initiatives and ongoing support agreements. Reporting to the Account Manager, you will collaborate closely with both clients and our internal production team, gathering and documenting project requirements, tracking budgets, adhering to timelines, and managing alterations in project scope and priorities.Key ResponsibilitiesOversee multiple projects, ensuring high-quality delivery in collaboration with the account and production teams.Create and maintain clear, detailed documentation and communication regarding project requirements, status updates, and assigned tasks.Engage closely with the clevermethod team to efficiently utilize shared resources.Assist in resource planning and allocation efforts.Conduct regular client meetings and maintain effective communication throughout project lifecycles.Manage project budgets and scope, ensuring alignment with client needs.Prepare and present weekly, monthly, and quarterly budget reports.Establish clear expectations, goals, deadlines, and deliverables to ensure project timelines are met.Address and resolve any non-standard issues that may arise.Assist in supervising and delegating tasks to project team members.Contribute insights toward enhancing the company's implementation methodologies and best practices.Required Skills and QualificationsDemonstrated experience in web and/or digital project management.A genuine passion for innovative ideas, technology, and digital culture.Strong leadership capabilities within a team environment.Excellent written and verbal communication skills.Meticulous attention to detail.A proactive approach with strong problem-solving abilities.

Join our dynamic team at LaBella Associates as a Bridge Project Engineer in our Buffalo, NY office. In this pivotal role, you will lead, oversee, and coordinate project activities through all phases to ensure successful outcomes.Key ResponsibilitiesDrive project success by managing planning, quality assurance, deadlines, and financial aspects while maintaining the high standards of our services.Oversee all project components, including proposals, contract negotiations, Project Work Plans (scope, fees, hours, schedule, budget), and finalize agreements in collaboration with project teams.Effectively plan, organize, and manage project staff workloads.Monitor project costs to ensure delivery within budget constraints.Review and verify invoice charges for accuracy, coordinate billing with the Accounting Department, and follow up on outstanding invoices as necessary.Prepare comprehensive monthly financial reports, including project completion percentages and projections.Proactively address and resolve all project-related issues.Salary Range: $90,000 - $125,000 per yearThe offered salary will vary based on factors such as relevant experience, education, and work location.

Join LaBella Associates as a Bridge Project Manager in our Buffalo, NY office, where you'll play a pivotal role in overseeing bridge projects and nurturing client relationships. Collaborating with market leaders, you will also spearhead efforts to attract new clients.The ideal candidate will possess a strong technical foundation in bridge engineering and demonstrate a successful track record in project management. This position entails serving as a technical specialist or project manager for mid to large-scale projects.Key Responsibilities Manage and oversee assigned projects, ensuring all aspects are executed effectively. Engage in business development initiatives, including client meetings to foster relationships. Prepare and coordinate proposals to secure new work opportunities. Conduct technical tasks such as research, report writing, design, specifications, and plan preparation to ensure efficient project execution. Proactively manage project scope, schedule, and budget, acting as the primary point of contact for clients to ensure satisfaction. Develop and maintain key client relationships, serving as a principal contact for the company. Salary Range: $107,000 - $145,000 per yearThe salary offered will depend on various factors, including relevant experience, education, and work location.Qualifications Bachelor's degree in Civil Engineering is required; a Master’s degree is a plus. 15+ years of progressive experience in bridge and project management. A Professional Engineer (PE) license is mandatory. Experience with NYSDOT, NYSTA, and Local Federal Aid bridge projects is essential. Established industry relationships are required. Strong business development skills are essential. Demonstrated project management expertise and thorough knowledge of project management processes. Success in developing winning proposals and delivering impactful presentations. Excellent communication skills, both written and verbal, with a talent for building interpersonal relationships. BenefitsLaBella Associates offers comprehensive benefits that support your overall health and wellness, laying the groundwork for physical, mental, and financial well-being. Our offerings include essential healthcare and retirement plans, as well as additional perks like fitness reimbursements, year-end incentives, and tuition assistance. More details on benefits can be found on our website.Flexible Work ScheduleHealth/Dental Insurance401k Plan with Employer MatchPaid Parental LeaveShort & Long-Term Disability CoverageTuition Assistance

Join Integrated Resources Inc. as a Project Manager, where you will lead diverse projects from inception to completion, ensuring they meet stakeholder expectations and are delivered on time and within budget. This role requires strong leadership skills, the ability to manage multiple priorities effectively, and a deep understanding of project management methodologies.

Role Overview LaBella Associates seeks a Project Manager for its Buffalo, NY office. This position focuses on leading and executing drilling projects from start to finish. What You Will Do Plan, budget, schedule, and manage drilling projects to ensure they are completed on time and meet objectives. Serve as the main contact among clients, subcontractors, and internal teams to confirm all project requirements are met. Track project progress and adjust plans as needed to keep work on schedule. Maintain compliance with safety regulations and company policies at every stage of the project. Prepare clear project reports, maintain documentation, and create presentations for stakeholders. Lead and mentor team members, supporting both efficiency and professional growth.

Join Integrated Resources Inc. as an IBM Technical Lead and elevate your career by leading innovative projects and collaborating with a dynamic team of professionals. This role offers the opportunity to work with cutting-edge technology in a stimulating environment.

Join LaBella Associates as a Transportation Project Engineer at our Buffalo, NY office, where you will play a pivotal role in shaping the future of transportation infrastructure. We are looking for a candidate who possesses strong technical expertise in transportation and highway engineering, along with a demonstrated history of successfully managing and developing significant transportation projects.Key Responsibilities:Conduct technical tasks in research, reporting, design, and preparation of specifications and plans to facilitate the efficient execution of projects.Collaborate with Project Managers on business development initiatives, including client meetings.Support the preparation and coordination of proposals to secure project opportunities.

We are seeking a skilled and detail-oriented Technical Writer to join our dynamic team at USTech Solutions. In this role, you will be responsible for creating clear, concise, and engaging technical documentation that effectively communicates complex information to our clients and stakeholders.Your expertise will contribute significantly to the development and maintenance of user manuals, online help guides, and other technical resources. You will collaborate closely with engineers and project managers to ensure accuracy and comprehensiveness in all documentation.

Join eproinc as a Quality Assurance Project Manager, where you will lead and mentor a team of QA professionals to ensure the highest quality of product delivery. You will be responsible for designing and implementing QA processes, managing project timelines, and collaborating closely with cross-functional teams to achieve project goals.

Join our innovative team at System Canada Technologies as a Technical Architect. In this vital role, you will leverage your expertise to design and implement cutting-edge technical solutions that drive our projects forward. You will collaborate with cross-functional teams, ensuring our technology aligns with business objectives and meets the highest standards of quality.This is an exciting opportunity for individuals who are passionate about technology and enjoy tackling complex challenges in a fast-paced environment. If you are ready to take your career to the next level, we want to hear from you!

Join AECOM as a Senior Water Conveyance Project Manager, where you will lead and manage innovative water conveyance projects. Your expertise will be crucial in overseeing project planning, execution, and completion while ensuring adherence to quality standards and regulatory requirements.

We are seeking a highly skilled Senior Civil Design and Project Manager to join our dynamic team at AECOM in Buffalo, New York. In this pivotal role, you will lead complex civil engineering projects, ensuring adherence to industry standards and client expectations. Your expertise will guide the design and execution of innovative solutions, making a significant impact on our projects and clients.

Join Labella Associates as a Senior Gas Project Engineer in a hybrid work environment, serving clients across Central NY, Western NY, and Northwestern PA. We seek candidates with a Bachelor’s degree in Civil, Mechanical Engineering, or related fields with substantial experience. In this consulting role, you will support our utility clients on a variety of projects, including main and service replacements, system enhancements, pressure upgrades, and facility design. Your expertise will also contribute to compliance activities, cathodic protection design, and integrity projects.Key Responsibilities Conduct preliminary field work, carrying approximately 10 lbs. during the workday, with fieldwork expected to account for 5-10% of your annual workload. Collaborate with project stakeholders to ensure client objectives are met. Create high-quality basemap and construction drawings for client, municipal, and regulatory agency review using AutoCAD, including details, BOM, material specifications, and operational manual development. Develop energization and de-energization procedures. Estimate contractor and construction costs. Perform alternative analyses and detailed risk assessments. Conduct code and compliance reviews, gap analyses, and standard audits. Oversee DIMP and TIMP plan development, audits, and improvements. Utilize SAP Work Management System for data entry to support project work. Apply for municipal highway and right-of-way permits. Support procurement activities and evaluate bid submissions. Engage in pre-construction and pre-bid meetings, and coordinate site visits. Work with landowners to secure right-of-way/easement as needed. Create as-built records from inspectors’ field notes. Mentor and train junior staff, setting and monitoring their goals and progress. Assist with marketing, business development, and standard operating procedure development.