Document Control Specialist

Arete Technologies, Inc. is actively seeking a dynamic Senior Project Controller to provide essential support to IT Project Managers within our MidCon Business Unit. The ideal candidate will adeptly manage multiple IT projects, ensuring seamless execution and timely delivery. We are looking for a motivated self-starter who thrives in an independent role while also being an effective team collaborator. This individual must demonstrate initiative in their daily tasks and possess the capability to immediately engage with ongoing projects. The Senior Project Controller will need to excel in prioritizing responsibilities and maintaining focus on the complete life cycle of each assigned IT project.Key Responsibilities:- Lead project coordination, devising detailed plans to achieve objectives, and managing the integration of technical activities.- Ensure the accuracy and timely updates of project execution plans in Microsoft Project across various initiatives.- Conduct thorough financial analyses and monitoring of project budgets.- Maintain precise entries in Microsoft PPM and prepare executive reports.- Serve as the primary liaison between the central PMO and project teams.- Collaborate with management, production, and marketing teams to clarify project specifications and procedures.- Review and provide recommendations for contracts and cost estimates.Required Skills:- Proficient in Microsoft Project.- Experienced with Microsoft PPM.- Strong command of the complete Microsoft Suite, including MS Word, MS PowerPoint, MS Project, Visio, etc.- Expertise in financial analysis.- Excellent verbal and written communication skills, with strong problem-solving abilities and attention to detail.- Proven ability to work independently and manage time effectively.- Strong leadership and mentoring capabilities to provide constructive performance feedback.Education and Experience:- Bachelor’s degree in Business Administration or a related field.- PMI or PMP certification is preferred.- Minimum of 10 years of relevant experience is required.- Experience with Chevron is highly desirable.

Panelmatic Inc. is looking for a Project Controller in Houston, Texas. This position supports both financial and operational management across multiple projects. The role centers on tracking progress, monitoring budgets, and helping to keep projects on schedule. Role overview The Project Controller works closely with project teams to ensure efficient execution. Responsibilities include monitoring project timelines, reviewing expenditures, and supporting efforts to deliver projects within agreed budgets and deadlines. Key skills Strong attention to detail for tracking financial and operational data Understanding of project management principles Clear communication with cross-functional teams Collaboration This role involves frequent interaction with colleagues from different departments to coordinate project activities and share updates. Effective communication is essential for success in this position.

Established in 1957 in Youngstown, OH, Panelmatic, Inc. specializes in providing innovative solutions for manufacturing industries through the design and construction of custom electrical, instrument, and pneumatic control panels. Over the decades, we have expanded our capabilities to better serve our clients, delivering control packages to some of America's leading corporations across sectors such as chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities. Our equipment is utilized globally, and we adhere to rigorous methodologies that ensure compliance with both domestic and international standards. Our comprehensive approach allows us to meet the diverse needs of our clients from inception through to sales, design, fabrication, testing, and delivery. Since our inception, we have garnered a reputation for our premium custom-built control packages, exceptional service, and extensive expertise in technology and manufacturing. This expertise empowers us to efficiently manage the largest and most complex control packages. Job Summary:The Senior Accountant will play a pivotal role in managing general ledger accounting, assisting with financial reporting, supporting audit processes, and enhancing accounting procedures. This position will work closely with the Accounts Payable (AP) and Accounts Receivable (AR) teams. The ideal candidate will possess strong technical accounting skills and a proactive, solution-focused attitude.Key Responsibilities:Prepare and post journal entries to the general ledger and perform reconciliations.Contribute to the preparation of monthly, quarterly, and annual financial statements.Analyze accounting data and generate insightful reports.Assist the Controller during audits and budgeting cycles.Ensure adherence to GAAP and company financial policies.Identify opportunities for process improvements and implement effective best practices.Collaborate with AP/AR teams to enhance workflow and accuracy.Support month-end and year-end closing procedures.

About OptiSignsHeadquartered in Houston, OptiSigns is a leading B2B SaaS provider, empowering over 30,500 businesses with innovative digital screen solutions.We boast a profitable, high-growth environment focused on a product-led culture where design and engineering take precedence.Why This Role is CrucialAs we experience rapid ARR growth alongside multi-currency revenue streams and the complexities introduced by our German subsidiary, we need an in-house Controller to enhance our financial processes.This position requires a presence in our Houston office five days a week, positioning you as the key financial leader on-site.Your ResponsibilitiesOversee the complete month-end, quarter-end, and year-end closing processes for both the U.S. and Germany, delivering GAAP-compliant financial statements, flux analyses, and board presentations.Implement and refine our finance stack, including Xero, Stripe, Ramp, and TaxJar, and suggest additional tools as needed.Design Standard Operating Procedures (SOPs), approval workflows, internal controls, and maintain a well-organized chart of accounts that can withstand audits.Prepare 13-week cash forecasts, annual budgets, and scenario models focusing on ARR, churn, CAC, and headcount.Handle U.S. federal and state income taxes, franchise taxes, sales tax filings, R&D tax credit studies and filings, 1099s/W-8s, and German VAT while coordinating with external CPAs.Review and approve vendor payments, payroll, and employee expenses, optimizing cash management and returns.Translate complex financial data into actionable insights for the leadership team, collaborating with various departments to meet growth and margin objectives.

Join EnerMech as a Project Controller and become an integral part of our Finance team, where you will play a key role in supporting the financial management and performance of vital projects. This position offers the opportunity to collaborate closely with Project Managers and operational teams, ensuring robust financial oversight, precise forecasting, and efficient working capital management throughout the project lifecycle.Your contribution is essential in protecting project profitability, enhancing cash flow performance, and delivering financial insights that inform strategic decision-making.Key Responsibilities:Work alongside Project Managers to maintain financial control for assigned projects, driving the delivery and enhancement of Gross Profit (GP) forecasts and cash flow performance.Oversee and manage project working capital, encompassing accrued income, accounts receivable, work in progress (WIP), goods received not invoiced (GRNI), and accounts payable.Assist in the preparation and validation of project financial baselines and forecasts, including Estimate at Completion (EAC) and Estimate to Complete (ETC).Evaluate financial performance against budget and forecasts, identify discrepancies, and ascertain root causes along with actionable insights.Collaborate with Project Managers to review critical contractual terms, commercial assumptions, and financial constraints before project mobilization.Verify revenue and cost baselines, ensuring that any variances between “As Bid” and “As Mobilised” forecasts receive necessary approvals.Support project resource planning, incorporating both internal and external labor requirements.Ensure the accurate setup of sales orders, job codes, and Work Breakdown Structure (WBS) within the ERP system (Navision).Confirm timesheets, expenses, purchase orders, and supplier invoices are accurately recorded and aligned with project budgets.Review and authorize project costs in accordance with financial forecasts and corporate policy.Monitor commitments, accruals, contingencies, and financial reserves throughout the project lifecycle.Coordinate closely with invoicing teams to guarantee timely and precise billing in accordance with contractual milestones.Facilitate the monthly close process by reviewing cost accruals, analyzing timesheet reporting, and validating supplier invoice reporting.Manage revenue recognition in compliance with IFRS15, ensuring accurate recording of income and project financial performance.Generate project financial performance reports, including GP analysis, KPI tracking, and balance sheet movements.Present financial insights and commentary to Finance Leadership and operational stakeholders.Identify project financial risks and opportunities, aiding in mitigation planning and financial forecasting.Assist in change order assessments and evaluate their financial implications on project profitability.

Overview: The Project Controls Specialist plays a crucial role in providing technical support to the Engineering Department for various development projects, directly reporting to the VP of Engineering. The core responsibilities encompass financial forecasting, budget management, project reporting, and the creation of impactful presentations. This position is based in Houston, TX. Key Responsibilities: Collaborate with project management and accounting teams on cost estimation, budgeting, reporting, and forecasting. Generate comprehensive monthly progress reports for senior management review. Develop technical presentations for engineering projects and facilitate monthly meetings. Assist project managers in preparing detailed reports and project schedules. Analyze historical project costs and metrics to identify trends and statistical insights. Maintain and update engineering templates and tools for efficiency. Support the management of engineering and construction documentation. Regularly update and manage safety databases and associated reporting metrics. Assist in pipeline hydraulic analysis, data management, and reporting processes. Contribute to the maintenance and enhancement of the Engineering Technical Standards library. Draft and uphold document control procedures to ensure compliance. Monitor and flag documents with recurring obligations, expiration dates, and execution requirements, communicating critical deliverables to internal teams. Manage integrations with other systems, including document links, feeds, DocuSign, and various workflow platforms. Troubleshoot issues and provide support to project teams, including training on system usage for both desktop and mobile interfaces, along with creating user-friendly instructions. Conduct regular audits of files to ensure adherence to appropriate retention standards.

About Us:Founded in 1957 in Youngstown, OH, Panelmatic, Inc. specializes in delivering custom electrical, instrument, and pneumatic control panels tailored to the needs of various manufacturing sectors. Over the years, we have expanded our capabilities to support our clients and have produced control packages for many of America’s leading corporations in industries such as chemicals, environmental services, food production, pulp and paper, rubber, petroleum, pharmaceuticals, glass, metals, and utilities. Our commitment to rigorous quality standards ensures compliance with both domestic and international regulations, enabling us to serve a diverse clientele from initial sales through design, fabrication, testing, and delivery.We pride ourselves on our high-quality, custom-built control packages and our comprehensive service, backed by our technological and manufacturing expertise. This expertise empowers us to efficiently manage even the largest and most complex projects.Job Summary:Panelmatic, Inc. is on the lookout for a highly skilled and dedicated Wiring Technician. In this role, you will be responsible for interpreting engineering drawings and installing components onto relay panels, as well as running and terminating wires according to our established standards.

Join Panelmatic Inc. as a Project Manager and lead our dynamic projects to success! In this role, you will be responsible for coordinating all aspects of project management, ensuring that projects are completed on time and within budget. Your leadership and organizational skills will be crucial in guiding our teams and collaborating with clients.

Join our team at Panelmatic Inc. as a Quality Control Inspector, where you will play a crucial role in ensuring that our products meet the highest quality standards. You will be responsible for performing inspections, documenting findings, and collaborating with production teams to implement improvements. If you are detail-oriented and passionate about quality assurance, we want to hear from you!

Michels Pipeline, Inc., based in Houston, TX, builds and maintains utility lines with a focus on safety, reliability, and environmental care. The team values integrity on every project and aims to support the communities it serves through consistent, high-quality work. Role Overview The Document Control Specialist manages project documents from start to finish. This role organizes, tracks, and distributes documentation, making sure records are accurate, up-to-date, and accessible to both internal teams and external partners. What You Will Do Organize and maintain project documentation Implement and monitor version control systems Distribute documents as needed to project stakeholders Ensure all records meet compliance and accuracy standards Location Houston, TX

Position Title: Entry-Level Industrial EngineerDepartment: U.S. BELLOWSReports To: U.S. BELLOWS OPERATION MANAGERFLSA Classification: Non-ExemptJob Type: Full-TimeSchedule: Day shift / Monday–FridayNOTE: We do not sponsor F1/VISA/OPT/EAD.About Piping Technology & Products (PT&P)Established in 1978 and headquartered in Houston, TX, Piping Technology & Products, Inc. is a prominent manufacturer known for its engineered pipe supports and other essential piping system components utilized in power generation, refining, chemical processing, and similar industries. We pride ourselves on our rapid turnaround, unwavering quality, and dedication to maintaining our clients' critical infrastructures. Our extensive in-house capabilities allow us to innovate continuously while fostering long-term partnerships. Join us to contribute to solutions that ensure the safe and efficient operation of vital infrastructure.Position SummaryWe are searching for a driven Entry-Level Industrial Engineer to enhance our operations team. In this role, you will collaborate with the production and planning departments to optimize on-time delivery performance through analytical approaches and process improvement using tools such as JPI scheduling software. Your responsibilities will include gathering and analyzing shop floor data, performing time studies, mapping workflows, and supporting ongoing improvement initiatives.The ideal candidate will possess a robust understanding of manufacturing processes, supply chain fundamentals, and Lean/Six Sigma principles, coupled with strong analytical and communication skills. This role demands hands-on participation and adaptability within a dynamic production environment.

Are you a driven professional with a passion for fostering business growth? Join ePlus Inc. as a Business Development Executive, where you will play a crucial role in expanding our market presence and driving revenue. Your expertise will help us to build lasting relationships with clients and identify new opportunities in the technology sector.

GigaEnergy is hiring a Senior Projects Control Specialist to help advance project management processes and ensure successful delivery of large-scale, high-value projects. This position centers on refining project controls, supporting teams as they work toward project milestones, and contributing to strong client outcomes. Key responsibilities Enhance project control methods to support effective project execution Work closely with project teams to monitor progress and address challenges Help deliver complex projects on time and within scope Location options This role can be based in Houston, TX, San Francisco, CA, Long Beach, CA, Reno, NV, or performed remotely within the United States.

Join our innovative team at Sonsoft Inc. as a Python Developer! We are looking for a skilled developer who is passionate about creating robust applications and efficient algorithms. In this role, you will collaborate with cross-functional teams to design, develop, and maintain high-quality software solutions. Your expertise in Python will be key to improving our products and delivering exceptional user experiences.

Join our dynamic team at dstaff as a Controller, where you will play a pivotal role in overseeing financial operations and ensuring fiscal integrity within the organization. We are looking for an analytical and detail-oriented professional who can lead our accounting department and provide strategic financial insights.Your responsibilities will include managing financial reporting, budgeting, compliance, and audits while driving improvements in financial processes. If you have a passion for numbers and a strategic mindset, we want to hear from you!

About Panelmatic, Inc.:Founded in 1957 in Youngstown, OH, Panelmatic, Inc. has established itself as a leader in providing innovative design and manufacturing solutions for custom electrical, instrument, and pneumatic control panels. Over the years, we have expanded our operations to support the diverse needs of our clients, delivering control packages to many of America's foremost corporations across various sectors, including chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities. Our commitment to excellence ensures that we meet both domestic and international standards, allowing us to fulfill the requirements of our clients from inception to completion—including sales, design, fabrication, testing, and delivery. Since our inception, we have been synonymous with high-quality, custom-built control packages, comprehensive service, and unparalleled technological and manufacturing expertise. This expertise guarantees our capability to manage even the most complex projects with speed and efficiency. Position Overview:We are looking for a meticulous and experienced Project Manager to join our team at Panelmatic. In this role, you will be responsible for planning, developing, and overseeing production projects. You will lead and coordinate a dedicated team, monitor project progress, establish deadlines, resolve issues, manage budgets, ensure customer satisfaction, and assess project performance as well as that of team members.

Job Summary:Join Panelmatic, a premier manufacturer of control panels, relay panels, and integrated control buildings serving North America. We seek a meticulous and detail-oriented Estimator to enhance our dynamic team. This role is perfect for someone eager to apply their skills in a stimulating environment. The Estimator will assess project specifications and develop accurate, timely cost estimates for various projects at Panelmatic. A strong grasp of electrical systems, construction methodologies, and industry standards is essential. Collaborating with Sales, Project Managers, Engineering, and Product Managers, the Estimator will ensure our bids are both precise and competitive.In this role, you will directly contribute to our mission of providing top-quality products that meet customer specifications, timelines, and budgets. You will report to the Corporate Estimating Manager.Key Responsibilities:Utilize Estimating software to develop estimates based on specifications and drawings provided by customers.Work closely with Sales, customers, project managers, and product managers to clarify project scopes.Generate bills of materials from electrical drawings and wiring diagrams.Request quotes from suppliers and subcontractors to secure competitive pricing.Compose proposal letters for customers, including BOM, pricing, and delivery timelines.Maintain accurate records in the database/ERP and CRM systems for all quotes.Meet output requirements and ensure proposals are delivered on time.Complete customer forms and bid sheets as necessary.

Join our dynamic team at Sonsoft Inc. as a Senior Technology Architect specializing in .NET WPF. In this pivotal role, you will lead the design and implementation of cutting-edge software solutions, ensuring they meet high standards of quality and performance. You will collaborate with cross-functional teams, mentor junior developers, and drive innovation within our projects.

About Us:Founded in 1957 in Youngstown, OH, Panelmatic, Inc. has become a trusted partner for various manufacturing industries, specializing in the design and construction of custom electrical, instrument, and pneumatic control panels. Over the years, we have expanded our capabilities, delivering high-quality industrial control panels and packaged equipment centers for leading corporations in sectors such as chemical, data centers, environmental, food & beverage, pulp & paper, material handling, oil & gas, pharmaceuticals, renewables, metals, and utilities. Our rigorous methodologies ensure compliance with both domestic and international standards, allowing us to meet the diverse needs of our clientele from inception to delivery through sales, design, fabrication, testing, and distribution. Job Summary:As a Manufacturing Engineer, you will play a pivotal role in designing, implementing, and optimizing manufacturing processes to ensure efficient, high-quality, and cost-effective production. You will collaborate with cross-functional teams, including production, quality assurance, and supply chain, to drive continuous improvements, support new product introductions, and tackle complex production challenges.