About the job
The Executive Administrative Assistant plays a crucial role in providing high-level administrative and operational support to the executive leadership of One Park Financial. This position is essential for maintaining efficiency and organization, ensuring the smooth execution of daily operations. The ideal candidate will exhibit professionalism, exercise discretion, possess strong organizational skills, and demonstrate the ability to juggle multiple priorities in a dynamic environment. Acting as a reliable partner to executives, the Executive Administrative Assistant will facilitate communication, coordinate schedules, and support strategic initiatives across the organization.
Duties and Responsibilities
- Serve as the primary liaison between executives and both internal and external stakeholders, ensuring communication is handled with the utmost professionalism and confidentiality.
- Manage complex executive calendars, coordinating meetings across different time zones and prioritizing appointments effectively.
- Prepare, review, and organize executive correspondence, reports, presentations, and various business documents.
- Coordinate executive meetings, including preparing agendas, gathering meeting materials, taking notes, and following up on action items.
- Arrange both domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Screen and prioritize incoming emails, calls, and requests, ensuring timely responses and appropriate delegation of tasks.
- Support the planning and execution of executive events, leadership meetings, and company-wide initiatives.
- Maintain sensitive and confidential information with the highest degree of discretion.
- Assist with managing expense reports, purchase requests, and budget tracking related to executive operations.
- Act as a liaison with vendors, senior leadership, and cross-functional teams to ensure alignment and smooth coordination.
- Identify opportunities for enhancing administrative processes and improving workflow efficiency.
- Provide additional administrative support to leadership and key departments as required.

