Executive Administrator

We are seeking a skilled Systems Analyst specializing in SAP FICO to join our dynamic team at Atec Spine. In this pivotal role, you will be instrumental in configuring, troubleshooting, and enhancing our financial modules and integrating external systems. Key integrations include Avalara tax integration and iRec / Bank of America CashPro reconciliation processes, requiring close collaboration with stakeholders in SAP Sales and Distribution.The ideal candidate will have a robust understanding of Finance and Controlling along with the ability to navigate system dependencies with Sales & Distribution processes. You should thrive in a fast-paced, growth-oriented environment.Key Responsibilities:Deliver daily support for SAP FICO modules such as GL, AR, AP, Asset Accounting, Cost Center Accounting, and Profitability Analysis.Configure and oversee finance settings within SAP S/4HANA, including document types, posting keys, tax configurations, and payment terms.Facilitate Avalara integration, focusing on transaction tax determination, jurisdiction mapping, and API troubleshooting.Optimize bank connectivity and reconciliation processes with iRec / Bank of America CashPro, which includes statement processing and cash application tasks.Collaborate closely with SAP SD teams to improve Order-to-Cash processes, encompassing pricing, billing, taxation, and revenue recognition.Engage with internal Finance stakeholders (AR, AP, GL, Treasury, Tax) to capture requirements and convert them into functional designs.Participate in change management cycles, system upgrades, release testing, and transformation projects.Draft functional specifications, system documentation, process flows (BPMN/SAP Signavio), and test scripts.Ensure compliance with data governance, audit requirements, and SOX controls.Conduct root-cause analyses of incidents and recommend preventive measures.Perform unit, integration, and UAT testing with business partners.Monitor system integration logs and address reconciliation errors related to Avalara, banking, and financial postings.Undertake additional tasks as assigned.

Join our dynamic team at Vuori Inc. as a Business Systems Analyst specializing in Dynamics 365 Finance & Operations (D365 F&O). In this critical role, you will collaborate with cross-functional teams to enhance our business processes and systems, ensuring optimal performance and user satisfaction.

Be Part of Our Dynamic Team!At DSI Systems, we bring over 40 years of expertise in sales enablement and tailored business solutions, consistently delivering enhanced value and outstanding results for our clients and partners. We are seeking enthusiastic individuals who are passionate about making a difference in sales and customer service. Join us in our vibrant and rewarding work environment where you can grow and have a meaningful impact.Position OverviewThe Retail Support Specialist (RSS) plays a crucial role in providing direct, hands-on support to AT&T customers in bustling national retail settings. You will interact with customers and retail partners to address account inquiries, billing issues, device support, and service concerns, often in fast-paced conditions. Success in this position depends on your strong communication abilities, emotional resilience, technological comfort, and a calm, accurate, and professional demeanor in a lively retail atmosphere. Key Responsibilities: Customer SupportDeliver professional, friendly, and solution-oriented support to AT&T customers within national retail locations.Troubleshoot and resolve inquiries related to billing, account updates, plan modifications, device assistance, and service issues.Effectively manage high-volume retail environments, maintaining focus and service quality during peak periods and escalated situations. Retail Partner SupportServe as the AT&T subject matter expert for retail employees and third-party partners.Act as the primary AT&T representative for these partners, leading in-store support for retail escalations.Engage proactively with store leadership to resolve customer concerns, enhancing partnership alignment and ensuring a top-notch customer experience.Work Environment & Schedule ExpectationsThis position is performed in a retail setting and involves standing, walking, and engaging on the sales floor for up to 8 hours daily.Ability to work flexible schedules, including evenings, weekends, and holidays, based on business needs.Comfortable in busy, customer-facing environments with frequent demands for interaction and problem-solving.Operational ExcellenceNavigate multiple systems concurrently while engaging with customers in real-time.Thoroughly document all customer interactions.Adhere to company policies, compliance regulations, and privacy standards.Meet or exceed performance metrics, including quality, efficiency, and customer satisfaction scores.Execute and uphold approved planograms for mobile devices and signage.

As a Systems Administrator at Nearmap, you'll play a crucial role in maintaining and optimizing our IT infrastructure. You will work collaboratively with cross-functional teams to ensure system performance, security, and reliability, while supporting our innovative aerial imagery solutions. Your expertise will help drive our mission to deliver high-quality geospatial data and insights.

Join ATEC Spine as a Senior Systems Engineer, where you'll spearhead the design and development of cutting-edge surgical, navigation, and informatics platforms. In this pivotal role, you will oversee systems throughout their life cycles, from refining user needs to verifying and validating designs.Collaboration is key! You will work closely with multi-disciplinary teams including mechanical, electrical, software, clinical, and quality/regulatory experts to ensure the creation of robust and compliant system architectures that deliver exceptional performance. Additionally, you will provide technical leadership and mentorship to junior engineers, fostering a culture of excellence in systems engineering.Key ResponsibilitiesSystems Engineering LeadershipDirect the development, breakdown, and management of system and subsystem requirements following INCOSE best practices.Establish system architecture, interfaces, and integration strategies for complex systems that encompass software, hardware, and mechanical components.Conduct trade studies, risk analyses, and hazard assessments while supporting design control activities for regulated medical devices.Act as the technical authority for system performance, usability, and clinical workflow in spine surgery contexts.Assist in compliance and product safety measures, including IEC 60601 evaluations and related certification testing.Cross-Functional CollaborationEngage with marketing, clinical, software, hardware, and quality/regulatory teams to refine user expectations and ensure smooth subsystem integration.Lead cross-functional design reviews and provide analytical insights through modeling and systems-level analysis.Partner with Quality and Regulatory teams to ensure traceability of requirements and preparation of submission-ready documentation (e.g., 510(k) inputs).Create comprehensive design documentation for verification and validation efforts, engaging early to determine testing requirements.Project & Technical LeadershipGuide and mentor junior engineers, reinforcing best practices in Systems Engineering.Oversee major engineering projects as the primary systems owner, ensuring alignment with timelines, risk management, and business goals.Maintain a strong presence in daily project execution to ensure structure and alignment across engineering teams.Implement project management strategies to drive schedules, manage risks, and support program milestones.

Join our team as a Compliance Audit Analyst at Collabera, where you will play a crucial role in ensuring the company's compliance with industry regulations and standards. This position demands a detail-oriented individual who can analyze processes, identify risks, and provide actionable insights to enhance our compliance framework.

The Senior Systems Engineer will spearhead the design and integration efforts for cutting-edge surgical navigation and robotics systems. This pivotal role involves managing the entire product life cycle, from collaborating with marketing to define user needs, conducting early characterization work, and authoring and managing requirements, to executing technical solutions, overseeing verification and validation processes, and facilitating design transfers and complaint investigations. The ideal candidate will excel in collaborating across various engineering disciplines (mechanical, electrical, and software) as well as with other organizational departments (regulatory, marketing, operations, quality, etc.).Key Responsibilities:Define, develop, and enhance system-level accuracy for surgical navigation and robotics platforms, ensuring compliance with clinical, regulatory, and business requirements.Author and guide the creation of design, construction, and characterization guidelines for navigated arrays and surgical instruments.Lead the integration of complex systems, encompassing mechanical, software, and electrical components.Work closely with internal stakeholders (clinical research, marketing, surgeons, etc.) to refine user needs, effectively capturing and articulating user requirements to the engineering team.Drive development activities during the concept phase to explore innovative ideas and technologies, ensuring technical readiness for subsequent development stages.Develop and implement system and sub-system testing throughout the development phase prior to verification and validation.Support compliance testing and product certifications relevant to the system, including IEC 60601-1 testing.Demonstrate expertise in ASTM F2554-22.Oversee and maintain Design History Files, creating and submitting Change Orders as necessary.Establish and maintain product risk management files, facilitating risk-based discussions with other engineering teams.Guide the preparation of technical documents for FDA 510(k) submissions or other regulatory filings as required.Collaborate with project managers or directly manage projects to ensure timelines are met within budget constraints.Lead or assist in Design Control Phase reviews.Be a critical resource in driving verification and validation activities, ensuring design documentation is comprehensive for handoff to the V&V team, mentoring in the development of formal testing methods, and proactively addressing testing challenges to foster cross-functional engagement.Perform additional duties as assigned.

The Pricing Analyst II at Airspace will focus on developing and improving pricing strategies that support the company’s business objectives. Based in Carlsbad, CA, this role plays a key part in helping Airspace stay competitive and responsive to changing market conditions. Main responsibilities Build and refine pricing strategies to align with business goals Collaborate with teams across the company to ensure pricing reflects current market trends and customer needs Provide insights that influence revenue growth and strengthen Airspace’s market position Collaboration This position works closely with multiple departments, sharing analysis and recommendations to keep pricing relevant and effective. Impact Work from this analyst helps guide company decisions on pricing, directly supporting Airspace’s growth and competitiveness.

We are seeking a detail-oriented Product Assurance Analyst to join our dynamic team in Carlsbad, California. In this role, you will be responsible for ensuring the quality and reliability of our products through rigorous testing and analysis. You will work closely with cross-functional teams to identify areas for improvement and implement effective solutions.

Role Overview nearmap is seeking a Senior Commercial Analyst in Carlsbad to support commercial strategy and deliver actionable business insights. This position works closely with teams across the company to ensure commercial initiatives support broader business goals. What You Will Do Analyze commercial strategies and provide clear, data-driven recommendations Guide decision-making by delivering business insights to leadership and stakeholders Work with cross-functional teams to align commercial activities with company objectives Help strengthen nearmap’s position in the market through thoughtful analysis

Banner Bank is seeking a Senior Compliance Reporting Analyst in Carlsbad, California. This role centers on maintaining strong regulatory compliance and supporting internal policy adherence across the organization. Role overview The Senior Compliance Reporting Analyst reviews and analyzes compliance data, helping to identify areas of potential risk. The position works closely with teams throughout the bank to strengthen the overall compliance framework and ensure that standards are met. Key responsibilities Analyze compliance reports and highlight potential risks or issues Collaborate with stakeholders to support compliance initiatives Develop detailed compliance reports for executive management Provide insights that assist in informed decision-making What you bring Expertise in compliance reporting and a strong understanding of regulatory requirements are essential for this position. Experience working with cross-functional teams and preparing reports for senior leadership will help ensure success in this role.

Join ATEC Spine as a Junior Payroll Analyst, where you will play a vital role in ensuring the accurate and timely processing of payroll for our dedicated employees. In this position, you will contribute significantly to the payroll team by assisting with data entry, payroll calculations, compliance with company policies, and government regulations. This is an excellent opportunity to learn payroll systems and develop your expertise in payroll processes, all while enhancing team efficiency.Key ResponsibilitiesAssist in the preparation and processing of bi-weekly and monthly payroll.Maintain precise employee records, including new hires, terminations, and compensation adjustments.Verify and enter timekeeping data, including overtime and adjustments.Support payroll compliance with federal, state, and local regulations.Promptly respond to employee payroll inquiries with professionalism.Generate basic payroll reports for management as required.Help reconcile payroll accounts and address discrepancies.Ensure the confidentiality of payroll and employee data.Assist with audits by providing necessary payroll information.Stay updated on payroll best practices and regulatory changes.Participate in additional projects for the accounting team.

As a pivotal member of our finance team, the Senior Financial Analyst will report directly to the Director of FP&A, Channels. This role is integral to the financial planning, reporting, and decision-support processes for our Retail channel. You will be responsible for managing monthly and quarterly rolling forecasts, as well as the annual budgeting and long-term strategic planning activities.Your collaboration with various departments will provide insights into key performance indicators (KPIs) and trends, enabling data-driven business decisions. You will oversee budget vs. actual reporting, and assist in updating financial models to support our forecast and close reviews. We are seeking a detail-oriented and organized individual who can juggle multiple tasks while adhering to deadlines. The perfect candidate will possess a strong work ethic, excellent communication skills, and the ability to work both independently and collaboratively.Your Responsibilities Include:Overseeing financial plans and forecasts, ensuring visibility of actual results compared to budget, forecast, and previous years.Facilitating the budgeting and forecasting processes, including managing timelines and deliverables, and organizing regular review meetings to communicate monthly results and their impact on rolling forecasts.Collaborating with department heads to prepare annual budgets and quarterly forecasts, monitoring and reporting budget vs. actual performance.Providing analytical support for store pro forma financial statements and related metrics, as well as conducting hindsight analysis.Interpreting financial results to provide insights into key performance indicators, while identifying trends, risks, and opportunities.Supporting the accounting close by analyzing variances from the forecast to identify any necessary adjustments to financial statements.Contributing to the development of the strategic plan through financial analysis and insights regarding the financial impact of potential business initiatives.Preparing and presenting financial reports and presentations to senior management and stakeholders.Effectively communicating financial performance and key metrics.Assisting with system implementations and enhancements (e.g., ERP, EPM tools), driving the development and implementation of financial tools, models, and dashboards to enhance efficiency and data accuracy.

Vuori Inc. seeks a Senior Cyber Governance, Risk & Compliance Analyst based in Carlsbad. This role centers on aligning cybersecurity policies with both regulatory requirements and established industry standards. Collaboration with teams throughout the company is key, as the analyst will help identify potential risks, guide compliance efforts, and enhance governance processes. What you will do Review and update cybersecurity policies to ensure they meet current regulatory and industry requirements Partner with cross-functional teams to assess and manage cyber risks Support the rollout and maintenance of compliance programs Contribute to strengthening the organization's governance framework

Join Vuori Inc. as a Senior Financial Analyst in our Finance Department, focusing on Financial Planning & Analysis for our Supply Chain operations. In this pivotal role, you will leverage your analytical skills to provide insights that drive strategic decision-making and optimize our financial performance.You will be responsible for developing financial models, preparing forecasts, and conducting performance analysis to support our supply chain initiatives. Your expertise will be key in identifying opportunities for cost savings and operational efficiencies.

About the Role Hydrosat is seeking a Mechanical Engineer to join the team in Carlsbad, California. This role centers on developing advanced optical payloads for space deployment. The work involves both mechanical and opto-mechanical design for multispectral space payloads. What You Will Do Design and develop mechanical and opto-mechanical components for space-based optical systems Collaborate with an experienced engineering team throughout the design and development process Create and analyze mechanical designs for payload hardware Conduct thorough testing on prototypes and hardware to prepare for manufacturing Support the build, testing, and qualification phases of the space payload Who We’re Looking For Experience developing and testing optical systems for space applications Background in mechanical and opto-mechanical design Ability to support hands-on testing and qualification of hardware This position is based in Carlsbad, California, United States.

Join our dynamic team at Artech Information Systems LLC as a Medical Collections Representative. In this role, you will be pivotal in managing medical billing and collections, ensuring timely payments while providing exceptional service to patients and healthcare providers. Your expertise in navigating insurance claims and patient inquiries will help streamline our collections process, contributing to our commitment to financial integrity and patient satisfaction.

We are seeking a skilled Distribution Replenishment Planning (DRP) Planner to join our dynamic team at Artech Information Systems LLC. In this role, you will be responsible for optimizing inventory levels, ensuring timely replenishment, and contributing to efficient supply chain management. You will work closely with various teams to analyze demand forecasts, manage inventory levels, and implement replenishment strategies that align with business goals.

About Us: At Protillion Biosciences, we are at the forefront of transforming therapeutic development through our innovative high-throughput systems. Our commitment to revolutionizing drug discovery is matched only by our passion for fostering a collaborative and dynamic workplace. About the Role: We are on the lookout for a seasoned scientific instrument software engineer who will spearhead the software development for our advanced high-throughput protein analysis platform. Job Responsibilities: Oversee the development of instrument control software for our scientific instrument platform. Collaborate closely with scientific and engineering teams to create comprehensive software development plans outlining project goals, scope, requirements, deliverables, timelines, and milestones. Take charge of executing all phases of the software development lifecycle: requirements analysis, architecture, design, coding, documentation, testing, deployment, configuration management, and ongoing support. Requirements: Bachelor's or Master's/Ph.D. in Computer Science, Computer Engineering, Electrical/Mechanical/Chemical Engineering, or Physics with significant experience (8+ years for BS/BA or 6+ years for MS/Ph.D.). Proven track record in developing intricate software for sophisticated scientific instruments or automated systems. Strong proficiency in the following technologies: Python Qt Git, GitHub Windows Asynchronous programming Image processing (ImageJ) Serial port communication Agile methodologies What We Offer: Competitive salary and benefits package. Opportunity to work on cutting-edge technology and innovative therapeutics. A collaborative and inclusive workplace culture. Professional development and growth opportunities. Protillion is proud to be an equal opportunity employer. We celebrate diversity and strive to create an inclusive environment for all employees. Compensation Range: $155,000/yr - $205,000/yr