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Experience Level
Experience
Qualifications
The successful candidate will possess strong organizational skills, exceptional communication abilities, and proficiency in office software. A Bachelor’s Degree in Business Administration or a related field is preferred. Previous experience in an administrative role, particularly supporting executives, is a plus. Candidates should demonstrate a proactive approach, attention to detail, and the ability to work independently.
About the job
Prosidian Consulting is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role is pivotal in ensuring smooth operations and effective communication within the organization. The ideal candidate will be adept at managing multiple tasks, prioritizing effectively, and maintaining a high level of professionalism.
Key responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. The Executive Assistant will also assist in project management and contribute to strategic initiatives, ensuring that our executives can focus on leadership and decision-making.
About Prosidian Consulting
Prosidian Consulting is a dynamic consulting firm dedicated to delivering high-quality professional and administrative support services. We pride ourselves on our innovative approach and commitment to client satisfaction, fostering a collaborative environment that encourages personal and professional growth.
Full-time|On-site|Boston, Massachusetts, United States
Join aura798 as an Executive Administrative Assistant and Office Manager, where you'll play a pivotal role in ensuring smooth operations within our dynamic office environment. We are seeking a highly organized and proactive individual who can manage administrative tasks while also overseeing office management duties. Your contributions will be essential in f…
Arcadia is committed to creating healthier, happier experiences for everyone. We envision a transformative healthcare landscape powered by data, where our platform streamlines complex and diverse datasets into a cohesive foundation for health. This empowers organizations to enhance patient care, increase revenue, and reduce costs.Our team comprises highly motivated individuals dedicated to making healthcare more sustainable, and we invite passionate individuals to join us in this mission.For further details, visit arcadia.io.Why This Role Is Crucial to ArcadiaThis pivotal role acts as a senior operational leader, providing dedicated support to select C-level executives, overseeing the physical office environment in Boston, and facilitating our Return to Office (RTO) initiative.You will deliver high-level administrative, operational, and coordination support, allowing leadership to concentrate on Arcadia's essential priorities. As a trusted partner, you will manage intricate schedules, prepare executives for meetings, coordinate communications, and assist in driving key initiatives throughout the organization.In addition to executive support, you will oversee daily operations at Arcadia's Boston office, ensuring that in-person collaboration and leadership presence occur seamlessly and in line with company expectations.This strategic position requires strong judgment, autonomy, and decision-making skills, acting as a vital connector among executives, People Operations, IT, vendors, and employees. The ideal candidate will thrive in a dynamic environment with hybrid staff, integrating executive support with onsite operations to foster a polished, efficient, and welcoming atmosphere for leadership, employees, and guests.What Success Looks LikeIn 3 months- Understand executive preferences and routines; begin proactively managing select executive logistics with minimal oversight.- Familiarize yourself with company processes, organizational structure, and communication norms.- Establish strong collaborative relationships...
Opportunity Overview: We are excited to announce an opportunity for a highly organized and proactive Senior Administrative Assistant and Office Manager at CohereHealth. Reporting directly to the Chief of Staff, this pivotal role involves providing exceptional administrative support to our executive leadership team while ensuring seamless office operations. This part-time hybrid position allows you to work both remotely and onsite in Boston, making it perfect for those who thrive in dynamic startup environments, enjoy multitasking, and uphold professionalism and confidentiality. What You’ll Do: Deliver comprehensive administrative assistance to C-suite executives, managing intricate calendars, coordinating meetings, and organizing travel arrangements to enhance leadership efficiency. Ensure a well-functioning office environment by collaborating with building management for daily operations, facilities, and security. Oversee all logistical aspects for onsite meetings and events at our Boston office, providing an exceptional experience for employees and guests. Handle sensitive and pivotal information with utmost discretion, professionalism, and sound judgment. What You’ll Need: 5+ years of administrative experience, with at least 3 years dedicated to supporting senior leadership in high-growth or startup settings. Availability to work onsite in the Boston office three days a week. Proven ability to manage complex calendars, coordinate logistics, and effectively support senior executives in a fast-paced environment. Strong organizational skills with the capability to prioritize multiple tasks and meet tight deadlines. Excellent written and verbal communication skills, with experience in supporting executive-level stakeholders and external partners. Demonstrated problem-solving skills and sound judgment in managing business-critical information. Experience in delivering high-quality service in professional or customer-facing settings. Proficiency in Google Workspace, Slack, and similar collaboration tools. Experience in the technology or healthcare technology sectors is preferred. A Bachelor’s degree or equivalent professional experience.
Form Health is a pioneering virtual obesity medicine clinic that provides comprehensive and evidence-based obesity treatment through telemedicine. With obesity affecting over 40% of the adult population in the U.S., we recognize the urgent need for effective medical intervention. Historically, only about 1% of those affected sought medical help, but the field is rapidly expanding. Our commitment to delivering high-quality, expert care is enhanced by leveraging cutting-edge technology to improve the patient experience. Every patient collaborates closely with a dedicated care team, including board-certified physicians, advanced practice professionals, and Registered Dietitians. Utilizing our proprietary mobile app, patients engage in regular video consultations, text messaging, photo journaling, digital data sharing, and receive customized educational resources. We uphold the highest standards of clinical care, treating each individual with empathy and respect.Established in 2019, Form Health is a venture-backed startup led by a seasoned clinical and leadership team. Our mission is to empower patients and lead the charge in Obesity Medicine, making a significant impact on a national scale. We are dedicated to our core value of putting patients first, while fostering a culture where every employee is valued, and we grow and learn together.About the Role:We are in search of a highly organized, proactive, and experienced Executive Assistant and Office Manager to provide support to our CEO, COO, and Chief Medical Officer, while also managing the daily operations of our Boston headquarters. In this position, you will act as a strategic partner, assisting senior leadership in staying focused, organized, and operating at peak effectiveness during a thrilling growth phase.This hybrid role is designed for an individual who excels at providing high-level executive support while ensuring the smooth, professional, and consistent operation of our physical office. The ideal candidate will possess strong operational skills, anticipate needs, independently solve problems, and maintain a welcoming and efficient office environment.As the Executive Assistant, you will manage complex schedules, facilitate essential communications, oversee logistical arrangements, and support executive meetings and priorities. In your capacity as Office Manager, you will ensure that our Boston office is maintained to a high standard, is welcoming to guests, and reflects Form Health’s culture and employee experience.This is a unique opportunity to support a mission that transforms lives while collaborating with visionary leaders.
As an integral part of our team at Barnes, the Office Administrator will manage daily administrative operations while also contributing to long-term strategic initiatives related to Human Resources, Operations, Facilities, Administration Support, and Financial Planning. This role requires adherence to established policies and procedures, ensuring a smooth and efficient office environment.Key Responsibilities:Administer human resources functions, ensuring fair application of policies and compliance with employment laws.Oversee performance management for direct reports, providing supervision, training, coaching, and conducting evaluations.Collaborate with Human Resources on employment decisions, including promotions and terminations.Engage with the recruiting team to manage the full-cycle recruitment process for direct reports.Coordinate onboarding for new hires and facilitate scheduling for attorney interviews.Manage the business professionals' compensation budget and ensure operational efficiency within the team.Execute all necessary financial management functions, including processing invoices and maintaining operating expense budgets.
Overview - Lovable is seeking a dedicated and detail-oriented Executive Assistant to provide exceptional support to our Chief Revenue Officer (CRO) as we rapidly expand our Go-To-Market (GTM) team. This pivotal position is ideal for a proactive individual who excels in dynamic environments and is skilled at managing complex priorities efficiently.In this role, you will act as a trusted partner to the CRO, overseeing high-level executive support tasks such as calendar management, priority setting, and ensuring follow-through on leadership initiatives. The ideal candidate will possess strong judgment, meticulous attention to detail, and the ability to anticipate needs proactively.This position is on-site in Boston, where you will collaborate closely with our globally distributed GTM and Operations teams.Why Join Lovable?At Lovable, we empower users to create software in any programming language, from individual entrepreneurs to Fortune 100 companies. Our platform has already transformed the ideas of millions into tangible products, and we are leading a significant revolution in software development. With over 2 million users across 200+ countries, Lovable is at the forefront of innovation, providing you with a unique opportunity to reshape the digital landscape. We are a small, talent-rich team committed to building a generation-defining company, valuing ownership, agility, and collaboration. We seek passionate individuals who are eager to make a meaningful impact.Key ResponsibilitiesAct as the primary executive assistant to the CRO, ensuring their focus is on high-priority initiatives.Manage complex calendar scheduling, including prioritization across time zones and balancing competing demands in a fast-paced environment.Prepare materials for key meetings, including agendas, pre-reads, and logistical arrangements.Document decisions and action items from leadership meetings to guarantee timely follow-up and accountability.Collaborate with GTM leaders (Sales, Marketing, Partnerships, Revenue Operations) to coordinate schedules and align cross-functional priorities.Support regular operational processes such as quarterly planning, forecasting cycles, QBRs, leadership retreats, and board preparations.Draft and manage communications on behalf of the CRO as required.
Prosidian Consulting is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role is pivotal in ensuring smooth operations and effective communication within the organization. The ideal candidate will be adept at managing multiple tasks, prioritizing effectively, and maintaining a high level of professionalism.Key responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. The Executive Assistant will also assist in project management and contribute to strategic initiatives, ensuring that our executives can focus on leadership and decision-making.
About the Role Accor Hotels in Boston is hiring an Executive Office Coordinator. This position supports executives with a range of administrative tasks that help the office run smoothly and efficiently. What You Will Do Manage executive calendars and schedules Coordinate meetings and prepare related materials Draft and organize reports Work with multiple departments to support clear communication What We Look For Strong organizational skills Attention to detail Ability to handle several priorities at once Comfort working with colleagues across departments This is a good fit for someone who enjoys keeping things organized and likes supporting a busy executive office.
Role Overview Berkshire Group LLC is hiring a Family Office Administrator for its Boston headquarters. This role focuses on managing daily operations and handling a range of administrative tasks to keep the family office running smoothly. The position works directly with family members and professional advisors, requiring strong organizational skills and careful attention to detail. Discretion and confidentiality are essential in all aspects of this work.
Full-time|On-site|Boston, Massachusetts, United States
Join our team at Calibrant Energy as a Dynamic Executive Assistant, where you will play a pivotal role in supporting our CEO and senior executives. Your responsibilities will encompass:Providing robust administrative support by managing calendars, arranging travel, handling expenses, and facilitating effective communications. Anticipate and resolve complex scheduling conflicts and travel logistics proactively.Organizing all-hands meetings, business reviews, company events, conferences, and team-building activities, including accommodations, travel, and catering.Overseeing office leases, arrangements, and regular supplies to ensure a smooth operational flow.Coordinating the distribution of company merchandise and swag.Managing the publication of the company newsletter, ensuring timely content submission from senior executives and their teams.Assisting in the preparation and management of presentations, meeting notes, and action items.Serving as a liaison between executives, team members, and external clients/stakeholders.Following up with stakeholders on behalf of the CEO to gather necessary information and remind them of critical deadlines.Disseminating essential information from the CEO to relevant stakeholders across the organization.
AxiomaticAI is hiring an Executive Assistant to work onsite in Boston. This position supports the executive team and helps keep daily operations organized and efficient. Key responsibilities Manage calendars and schedules for executives Coordinate meetings and set up appointments Handle correspondence and communications on behalf of the executive team Assist with administrative tasks to support smooth operations Location This role is based in Boston, US.
Join Accor Hotels as a Front Office Assistant Manager and be at the forefront of our hospitality operations in beautiful Boston. In this crucial role, you will oversee front office operations, ensuring that our guests receive exceptional service from check-in to check-out. You will lead a dynamic team, manage daily operations, and uphold our commitment to excellence in service.
Join our dynamic team at Veolia Environnement S.A. as an Office Manager / Facility Manager. In this pivotal role, you will oversee the daily operations of our office, ensuring a productive and efficient work environment. You will manage facility-related activities, coordinate administrative support, and facilitate communication between departments to enhance operational efficiency.
Role overview As Executive Assistant at maven-agi in Boston, this position supports the executive team by keeping schedules on track and ensuring meetings run smoothly. The role plays a key part in helping information move efficiently across leadership. What you will do Organize and manage complex calendars and appointments for executives Arrange meetings, handling logistics and follow-up tasks Facilitate clear, timely communication between executives and other teams Who succeeds here The right fit brings strong organizational skills and stays proactive throughout the day. Adaptability in shifting priorities and a steady focus on supporting leadership are important qualities for this role.
Join the EliseAI Team!At EliseAI, we are dedicated to revolutionizing critical sectors such as housing and healthcare. Our mission is to make housing more accessible and healthcare more efficient through the integration of cutting-edge AI technology into everyday workflows.Our innovative solutions enhance the experiences of renters by streamlining apartment tours, lease signings, maintenance requests, and continuous communication with property management. Similarly, we simplify healthcare access by facilitating appointment scheduling, form completion, and seamless provider communication.With the recent support of a $250 million Series E funding round led by Andreessen Horowitz, we are poised to accelerate our mission further.About the RoleWe are looking for a proactive Office Operations Assistant to manage daily office functions at our Boston location. As the sole on-site operations member, you will serve as the primary contact for employees, visitors, and vendors, ensuring a well-organized and welcoming workspace. Your contributions will be vital in supporting both team members and leadership, thereby enhancing the overall office experience.Key ResponsibilitiesOversee daily operations of the office, maintaining cleanliness and organization in common areas, conference rooms, and workspaces.Manage inventory and supplies, including snacks and equipment, ensuring proactive restocking and timely vendor orders.Collaborate with building management and vendors for maintenance and repairs.Assist with space planning and desk arrangements as the team expands.Coordinate onboarding logistics for new hires, including workstation setups.Act as the primary point of contact for employees and guests, ensuring a positive office experience.
Join Veeva Systems as an Office Manager, where you will play a pivotal role in ensuring seamless operations within our Boston office. You will be responsible for overseeing daily office functions, managing administrative tasks, and fostering a positive work environment. Your exceptional organizational skills and attention to detail will help drive the efficiency and productivity of our team.
Join Alpha Insight Inc. as an Executive Account Assistant and play a pivotal role in supporting our executive team. You will be responsible for managing schedules, organizing meetings, and ensuring seamless communication between departments. This position is ideal for individuals who are proactive, detail-oriented, and passionate about contributing to a dynamic team environment.
WHOOP is dedicated to enhancing human performance and extending healthspan. As an Executive Assistant, you will play a pivotal role in this mission by empowering our executives to achieve peak productivity. This position transcends traditional administrative duties, focusing on innovative system-building, the integration of AI tools, and proactive management of our strategic priorities.
Full-time|On-site|Boston, Massachusetts, United States
Join Axon as an Executive Assistant and be part of a dynamic team dedicated to creating innovative solutions for public safety. As an Executive Assistant, you will play a pivotal role in supporting senior executives, managing schedules, organizing meetings, and ensuring efficient office operations.
Full-time|On-site|Boston, Massachusetts, United States
Role Overview Panorama Education is hiring an Executive Coordinator & Operations Administrator in Boston, Massachusetts. This role supports executive leaders and manages daily operations to help the organization serve educators and students more effectively. What You Will Do Provide direct support to executive leadership, including scheduling, meeting coordination, and communications. Oversee operational tasks to keep workflows organized and efficient. Help streamline processes that contribute to Panorama Education’s mission of empowering educators and improving student outcomes.
