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Executive Assistant to C-Level Team (Remote - Brazil)

crewbloomRemote — São Paulo, State of São Paulo, Brazil
Remote Full-time $6/hr - $7/hr

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Experience Level

Experience

Qualifications

Requirements: A minimum of two years of experience as an Executive Assistant Proficiency in using various social media platforms Strong experience in calendar management, email handling, and project oversight Advanced skills in Microsoft Office applications, particularly Word and Excel Commitment to regular and punctual attendance Knowledge of QuickBooks is an asset

About the job

Join our dynamic team as an Executive Assistant, where you will play a pivotal role in supporting our C-level executives and managing their social media presence.

The ideal candidate will possess outstanding communication abilities, exceptional attention to detail, and a proactive approach to learning and problem-solving. In our fast-paced environment, adaptability is key, alongside confidence in handling high-level operations and systems.

The typical starting rate for this position is between 6 to 7 USD per hour.

Key Responsibilities

  • Manage phone calls, confirm meetings, and coordinate appointments
  • Engage with clients to gather necessary information for preparing legal documents via calls and emails
  • Confirm schedules and provide updates to leadership regarding appointment progress
  • Oversee and maintain calendars and appointments effectively
  • Perform administrative duties including filing, scanning, photocopying, and mailing as needed
  • Execute word processing tasks efficiently
  • Conduct research and organize data systematically
  • Manage and update contact lists as required
  • Draft documents, prepare legal retainers, send retainers for review and signing, and track signed documents and payments
  • Uphold professionalism and confidentiality with all materials, exercising discretion in all business interactions
  • Oversee management of social media channels and address client inquiries related to relevant insights
  • Procure office supplies as needed

About crewbloom

crewbloom is dedicated to providing exceptional support and operational excellence to businesses, focusing on enhancing productivity and efficiency through skilled assistance.

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