Executive Assistant

ABOUT THE ROLE Join our expanding Engineering team at the Seattle Art Museum during this exciting phase of growth. We are enhancing our team to effectively support our three museum locations. This newly created Assistant Chief Engineer position will be part of a dedicated Facilities team consisting of a Chief Engineer, another Assistant Chief Engineer, and several Maintenance Engineers.The Assistant Chief Engineer will assist the Chief Engineer and be accountable for the maintenance, repair, and operation of mechanical, electrical, and control systems across all museum sites. This hands-on role will include performing preventative maintenance, diagnosing issues, repairing equipment, and ensuring adherence to safety codes to guarantee the functionality of museum facilities.ABOUT SAM As Seattle Art Museum (SAM) enters its second century, we are boldly redefining our mission and vision. Our aim is to become a leading example for the future of museums—serving as a dynamic center of creativity, inclusivity, and cultural leadership, while shaping the future of art and community engagement. We are committed to exploring innovative partnerships and fresh ways to connect with communities, all while placing art and community at the heart of our endeavors. This ambitious transformation signifies a pivotal moment for SAM, and we invite exceptional talent to join us on this journey. Working at SAM is more than a job; it’s an opportunity to be a part of a vibrant, creative community. RESPONSIBILITIES Oversee the operation and maintenance of all mechanical, electrical, and plumbing (MEP) systems.Assist in supervising the Facilities Engineering team.Support the engineering team with various responsibilities as needed.Develop work procedures and streamline workflow.Assign tasks and review completed work to ensure quality and compliance with team standards.Ensure all work adheres to established policies, procedures, and safety protocols.Standardize procedures to enhance team efficiency.Manage the engineering library and maintain infrastructure documentation.Ensure accurate as-built records of projects and document necessary operational and maintenance changes.Keep all engineering spaces organized and clean.Procure and maintain adequate stock of spare parts and tools for the team.Maintain a procedures manual for daily operations.Compile and manage service logs.Test and verify the functionality of building fire life systems. WE ARE LOOKING FOR Required Qualifications AA, OE, refrigerant, electrical, and other relevant certifications.Experience as a journey-level HVAC mechanic.A minimum of five years of experience managing essential building operations.

Join our dynamic team as an Assistant Chief Building Engineer, where you will play a crucial role in supporting the Senior Chief Engineer in overseeing engineering operations. This includes providing both technical and administrative assistance, planning mechanical preventive maintenance, and supervising maintenance personnel in the installation, repair, and upkeep of mechanical and electrical equipment and systems. The Assistant Chief Engineer will also step into the Chief Engineer's role as required.Key Responsibilities:Supervise and guide maintenance staff during shifts, ensuring performance aligns with assigned responsibilities. Oversee all maintenance departmental service requests, ensuring that tasks are completed efficiently with minimal disruption.Provide training and mentorship to enhance the capabilities of the operations staff.Manage the preventative maintenance program, including scheduling tasks to minimize disruptions, delegating responsibilities to qualified staff, ordering necessary parts and equipment, and maintaining inventory.Direct the execution of contracted maintenance work as necessary.Adhere to departmental policies regarding the safe storage and use of materials.

Join Ohara Corporation as a Chief Engineer for Unlicensed Vessels in 2026. We are looking for a highly skilled and motivated individual to oversee engineering operations on our fleet of vessels. This position requires strong leadership capabilities and a commitment to safety and efficiency.

Join Stripe as the Chief of Staff for our Alliances Channels and Industries team. In this pivotal role, you will be instrumental in driving strategic initiatives and ensuring seamless collaboration across departments. You will work closely with senior leadership to align our business goals with operational execution.

Location: US or CanadaType: US Applicants - Full-Time; Canadian Applicants - Independent ContractorAbout Human AgencyAt Human Agency, we are on an exciting growth trajectory, fueled by a diverse range of projects that require outstanding talent across various fields. Our mission revolves around bringing together creative thinkers, technical specialists, and visionary leaders who can contribute to our ambitious expansion.We pride ourselves on being a company of doers, where leadership is hands-on, teamwork is collaborative, and every member plays a crucial role in delivering results. Here, titles are mere labels; what matters is your contribution and the strength of your ideas. We welcome constructive feedback and focus on continuous improvement, ensuring that the best solutions prevail, regardless of their origin.Our clients’ missions and goals are of utmost importance to us. We immerse ourselves in their challenges, acting as trusted advisors and partners in navigating complex issues. Every product, strategy, and asset we develop must not only be aesthetically pleasing but also practical, user-friendly, and impactful in real-world scenarios.Our greatest asset is our people. We believe in hiring individuals who elevate our standards and push us forward. Whether in strategy, engineering, design, data, or operations, we are always looking for teammates who inspire growth and excellence.We collaborate with organizations of all sizes to discover, design, and implement AI strategies that are secure, scalable, and centered around human needs. Our belief is that AI should enhance human capabilities, not replace them. We engage with our clients at their level, assisting them in integrating AI solutions that align with their missions and values. Our aim is to empower teams to operate more intelligently, expedite processes, and explore new potentials through thoughtful and responsible innovation.Above all, we operate with purpose, love, and a sense of adventure. We engage in meaningful work alongside people we care about, making every step of the journey worthwhile. At Human Agency, our identity and our work are intertwined.The OpportunityThis role transcends the conventional definition of Chief of Staff. At Human Agency, the Chief of Staff exemplifies the ideal candidate we seek in every new hire. You are an aspiring leader, eager to contribute to a company's success while gaining invaluable experience by working closely with executives. Here, you will be given the opportunity to take on significant responsibilities right from day one.You will be involved in every aspect of the business, from the smallest tasks to leading high-stakes meetings. This position is designed for those who are not afraid to get their hands dirty while also stepping into leadership roles.

Join Our Vision For over 30 years, WatchGuard has been a leader in the cybersecurity realm, earning the trust of organizations worldwide. Central to our mission is the Managed Service Provider (MSP) community, which we have supported as it has grown and evolved. Our commitment to understanding, serving, and delivering security through this community has never been stronger. We are looking for a visionary to take our dedication to the next level, cultivating an ecosystem that fosters community relationships and drives our leadership in the MSP market. Your Role As the Chief MSP Officer, you will be the architect of WatchGuard's MSP growth strategy. This role demands a commercial, community-oriented approach designed to enhance brand perception, accelerate partner recruitment, and generate significant revenue within the MSP segment. In your first year, you will focus on establishing our presence and gaining momentum, engaging with key stakeholders to enhance partner recruitment. The second year will see the introduction of proprietary infrastructure, revenue-generating communities, and enablement resources that transform momentum into a robust sales pipeline. By year three, you will have built a self-sustaining ecosystem where brand recognition, community engagement, and enablement synergistically drive one another. Your Profile You possess a proven track record of leading successful business units, market segments, or communities that deliver tangible commercial results. Your ability to engage a room of skeptical MSP operators and contribute meaningfully at executive levels sets you apart. With a keen understanding of market dynamics, you are ready to bridge the gap between insight and action, eager to create something impactful that you can proudly showcase.

ABOUT THE POSITION As the Chief Operating Officer at the Seattle Art Museum, you will play a pivotal role in steering the Operations division, which encompasses our Facilities, Security, and Technology Departments. Your leadership will extend across all museum operations including facilities management, engineering, security, IT, and audiovisual services, while also overseeing our real estate interests. In this role, you will mentor and guide a substantial team, with three direct reports: the Director of Facilities, Director of Security, and Director of Technology. FLSA Status: Full Time, ExemptReports To: Director & CEOCompensation: $230,000 - $300,000/yearWork Location: SAM Downtown Key Responsibilities Include: Leadership, Planning, and StrategyCollaborate as a key member of SAM’s Senior Leadership team, championing the institution’s mission, vision, and values, while prioritizing institutional goals over departmental objectives.Be a reliable and respected senior leader, providing strategic analysis and engaging with staff across all levels of the organization.Establish a vibrant vision and operational plan for the Operations Division that enhances experiences for visitors, employees, volunteers, and the community, while fostering resilience and accountability within museum systems.Formulate strategic plans that inspire employees, engage the community, and align with museum goals, ensuring operations at all three museum sites are efficient and well-coordinated.Integrate operations with the broader objectives of the institution, cultivating strong cross-departmental relationships to balance museum priorities.Lead the process of creating annual operating, capital, and compensation budgets for the division, tracking performance and adjusting strategies as necessary.Plan and oversee capital projects across all departments, ensuring operational design considerations are consistent across all sites.Act as a visible leader in the Seattle community, developing and nurturing relationships with key stakeholders and partners. SafetyEnsure that SAM’s Emergency Operations, Infectious Disease and Pandemic Response, and Business Continuity plans are up-to-date and effectively implemented when necessary.Participate in the Safety Committee to advocate for best practices and implement safety initiatives. Facilities ManagementOversee all aspects of facilities, engineering, and office services, ensuring operational excellence and safety standards.

Join Our Team of Innovators at O'Hara Corporation!At O'Hara Corporation, we embody the values of excellence, innovation, integrity, and passion. We are currently seeking a dedicated USCG Licensed Assistant Engineer to join our team in Seattle, Washington. As an Assistant Engineer, you will play a crucial role in supporting the Chief Engineer in the operation, maintenance, and repair of various vessel operating systems, including diesel engines, generators, refrigeration systems, electrical and hydraulic equipment, and much more. Your expertise will ensure the vessel operates smoothly during shifts scheduled in the engine room.Key Responsibilities:Assist the Chief Engineer in operating, maintaining, and repairing the vessel's systems.Maintain accurate logs and records as per company and regulatory requirements.Support fuel transfer processes and inventory control.Contribute to the implementation of safety programs and ensure proper training for all engineering crew.Address technical issues as they arise and provide clear guidance during emergencies.Work Schedule:Expect to work a minimum of 13 hours daily, 7 days a week, with potential for extended hours.Breaks will be determined by operational needs; unscheduled breaks are limited to health or safety concerns.Work Environment:Work in remote and austere locations, often far from land.Utilize protective gear including rain attire, gloves, rubber boots, and other safety equipment as required.Encounter various fish species and work in wet, humid, and cold conditions.

Join Ohara Corporation as an Unlicensed Vessel Assistant Engineer in 2026 and embark on a rewarding maritime career! As a vital member of our engineering team, you will assist in the operation and maintenance of our vessels, ensuring they meet safety and performance standards. This role is ideal for energetic individuals passionate about the maritime industry and eager to develop their skills.

PitchBook Data, part of Morningstar, fosters a collaborative workplace that values curiosity and encourages employees to share ideas and pursue growth. The legal team supports a growing business, handling a broad mix of commercial and regulatory work while maintaining a positive, supportive atmosphere. Role overview The Legal Administrative Assistant works closely with attorneys and stakeholders across the company. This position helps the legal team manage daily operations and maintain high standards, balancing serious responsibilities with a team that values humor and a constructive environment. What you will do Assign and track tasks for attorneys Monitor and support completion of compliance questionnaires Organize and maintain electronic records Draft legal documents Coordinate electronic signature processes Requirements Strong judgment and discretion Clear communication and organizational skills Awareness of the legal team’s service role within the company Positive attitude and motivation to contribute Location This role is based in Seattle, Washington, United States.

Why Join UsAt Brex, we are revolutionizing the way businesses manage their finances through our AI-powered spend platform. Our innovative solutions, including integrated corporate cards, banking, and global payment services, are designed to empower companies to spend confidently. From startups to large enterprises like DoorDash, Flexport, and Compass, thousands of businesses rely on Brex to control spending, reduce expenses, and enhance efficiency on a global scale.Joining Brex means you will have the opportunity to challenge conventions, push limits, and collaborate with some of the brightest minds in the industry. We are dedicated to fostering a diverse and inclusive workplace, where your potential is only limited by your dreams. We equip you with the necessary tools, resources, and support to accelerate your career growth.AI at BrexOur AI Engineering team is transforming financial operations by embedding intelligent, autonomous systems within the Brex platform. We create AI agents that not only provide insights but also take proactive actions, optimizing spending, managing workflows, and making real-time decisions for our clients. By integrating proprietary financial data with our product infrastructure, we aim to simplify complex financial processes and set new benchmarks for modern finance.Your RoleAs the Engineering Manager for the Brex Assistant, you will lead a team dedicated to developing a consumer-facing conversational AI product. This innovative product will empower customers to make expedited and confident financial decisions regarding spend approvals, policy understanding, issue resolution, and more. You will be responsible for both team leadership and product outcomes, overseeing the design, deployment, and operational management of our agentic systems.This role is deeply rooted in product development, with success being defined by the tangible impact on our customers — improved expense documentation, enhanced policy compliance, and reduced navigation time within Brex, rather than mere novelty or research outcomes.Work EnvironmentThis position is based in our Seattle office. We embrace a hybrid work model that merges the dynamic energy of in-office collaboration with the flexibility of remote work. Currently, we require team members to be in the office at least two coordinated days per week (Wednesday and Thursday), transitioning to three days per week starting February 2, 2026 (Monday, Wednesday, and Thursday). Additionally, we offer up to four weeks of fully remote work each year!

Join Zenoti as an Executive Assistant to the General Manager of Sales, where you will play a pivotal role in ensuring the smooth operation of our sales department. Your organizational skills will be essential in managing schedules, coordinating meetings, and supporting various projects that drive our sales objectives.As a key member of the team, you will handle correspondence, maintain records, and assist in reporting, all while interacting with clients and stakeholders. This role requires a proactive approach and the ability to thrive in a fast-paced environment.

At Coupang, we are dedicated to astonishing our customers. We strive for excellence and know we are succeeding when we hear our customers say, “How did I ever live without Coupang?” Our company was founded on a mission to simplify shopping, dining, and living, and we are revolutionizing the billion-dollar commerce industry from the ground up. As one of the fastest-growing retail entities, we have built an exceptional reputation as a reliable leader in South Korean commerce.We take pride in our unique blend of startup culture combined with the resources of a large, publicly traded company. This dynamic allows us to maintain our rapid growth and launch new services at an unprecedented pace. Our team is composed of entrepreneurial spirits who thrive on driving new initiatives and innovations. At Coupang, you will witness personal, team, and company growth every day.Join us in our mission to shape the future of commerce. We challenge conventional boundaries to solve problems and redefine traditional trade-offs. Be part of Coupang to create extraordinary experiences in an always-on, high-tech, hyper-connected world.

We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team in Seattle. In this role, you will be responsible for providing essential administrative support, ensuring smooth operations and enhancing team productivity.

Veterinary Emergency Group is looking for a Part-Time Emergency Veterinary Assistant based in Seattle, WA. This position works closely with veterinarians to support urgent cases and provide attentive care to animals requiring immediate help. Key Responsibilities Assist veterinarians with emergency procedures and treatments Keep patient records accurate and current Help maintain a clean and safe clinic environment for both animals and staff Impact of the Role As an Emergency Veterinary Assistant, each shift involves helping animals receive prompt and compassionate care. The role directly supports the medical team and contributes to the well-being of patients and their families.

Join our dynamic team at Sons of IT Inc. as a Principal Executive Assistant, where you will play a crucial role in supporting our executive leadership. This position is designed for an experienced professional who thrives in a fast-paced environment and is adept at managing multiple tasks simultaneously.As a Principal Executive Assistant, you will be responsible for providing high-level administrative support, including scheduling meetings, managing communications, and coordinating projects. Your ability to anticipate needs and provide exceptional support will be key to our success.

Are you seeking a role within a dynamic team where collaboration fuels success? Join Berkadia, where our investment sales platform provides top-tier marketing resources and technology that blends local expertise with capital markets insight. We are committed to fostering personal and professional development. Be Supported by the Best. Be Berkadia. The Senior Administrative Assistant at Berkadia plays a crucial role in supporting our Investment Sales team by managing vital administrative tasks that allow them to concentrate on increasing deal volume. This position involves essential administrative duties such as coordinating and prioritizing daily operations as necessary. We are Innovators shaping the future of Commercial Real Estate, so in this role, you will: Act as a liaison between brokers and team members. Assist with deal-related tasks, scheduling, and organizational needs. Coordinate and execute administrative functions to enhance workflow and boost production. Input data into the company’s CRM as well as Excel pipelines and reports. Utilize Microsoft Office Suite to prepare reports, presentations, and organizational charts. Prepare and submit expense reports for brokers. Prioritize assignments to ensure timely completion with a keen focus on quality. Safeguard confidentiality and security of sensitive information. Process and distribute a high volume of both internal and external correspondence. Perform other duties as assigned. We Pursue Excellence, and to succeed in this role, you should possess: Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook; Salesforce experience preferred. Experience in commercial real estate is a plus. The adaptability to work under tight deadlines in a collaborative environment. A strong attention to detail, with the ability to multitask and stay organized. Exceptional verbal and written communication skills. The capability to interact effectively with all levels of internal and external management and staff. A high degree of sensitivity to confidential matters. A high school diploma or GED. 7 to 10 years of prior experience in a similar administrative role.

About the Role KPFF Consulting Engineers is hiring a Civil Engineer in Seattle. This position focuses on designing, planning, and managing construction and maintenance for building structures and infrastructure. Projects span a range of types and scales, offering opportunities to apply technical skills and support sustainable engineering solutions.

Join O'Hagan Meyer LLC, a prominent litigation law firm, as a full-time Legal Assistant in our Seattle, WA office. We are seeking candidates with a minimum of 3 years of experience in Labor Employment and related areas of law. Your responsibilities will include drafting correspondence, editing and filing pleadings with State and Federal courts, scheduling depositions, maintaining files, arranging travel, conducting research, preparing expense reports, entering time, and managing attorney calendars.We pride ourselves on being an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.