About the job
We are seeking a highly skilled and proactive Executive Personal Assistant to join our dynamic team at the Park Lane Office. If you are an organized self-starter with exceptional time management abilities, this position may be the perfect fit for you.
The ideal candidate will take on a variety of responsibilities, including:
- Providing comprehensive PA support to the CEOs of Fine & Country and the Guild of Property Professionals, which includes:
- Expertly managing diaries and scheduling appointments
- Coordinating meetings and reserving meeting rooms, including off-site venues as needed
- Handling travel arrangements, including securing hotel and flight bookings with necessary approvals
- Managing emails and responding to inquiries where applicable
- Fielding telephone calls
- Drafting letters, reports, and presentations, including audio typing
- Conducting specific projects and research as required
- Delivering professional, warm, and efficient Front of House/Customer Service, including greeting visitors
- Answering calls and managing postal correspondence, including coordinating courier services
- Maintaining the meeting room calendar
- Arranging refreshments for meetings when necessary
- Ordering and restocking office and kitchen supplies
- Ensuring annual renewal of all office and facilities supplier contracts
- Overseeing the upkeep of marketing materials
- Participating in the Saturday office rota
- Managing emails directed to the Admin account
- Assisting in organizing company and social events throughout the year
Moreover, additional responsibilities will include:
- Overseeing building security
- Serving as Fire Warden and supporting office Health and Safety, which involves:
- Conducting risk assessments
- Maintaining established standards and processes
- Ensuring adequate first aid training for staff on-site
- General maintenance of the office environment and facilities
The successful candidate must possess extensive experience in a similar role, particularly in administration and office management, with a keen eye for detail. You should also have:
- Proficiency in Microsoft Word, Excel, and PowerPoint
- A positive attitude and a strong commitment to providing outstanding customer service
- Excellent problem-solving skills
In return, we offer:
- 25 days of annual leave plus bank holidays, increasing to 30 days with length of service
- The option to purchase up to 5 additional days of leave
