Senior Workplace Specialist

Transform the Travel ExperienceEmbark on an exciting journey with GetYourGuide, where we connect travelers with extraordinary experiences worldwide. Our commitment to excellence ensures that every journey is remarkable, including yours.Are you ready to unlock your potential among a community of fellow adventurers? Explore your next opportunity at our Berlin …

Role overview Planet Labs Inc. seeks a Workplace Coordinator based in Berlin, Germany. This position plays a key part in keeping the office running smoothly and ensuring the team has what they need to work effectively. The role covers a mix of hands-on office management, team support, and maintaining a positive workplace environment. Main responsibilities Oversee daily office operations to keep the workspace organized and efficient Assist colleagues with requests and coordinate necessary resources Address workplace issues promptly to support a positive employee experience Help foster an environment that supports collaboration and productivity

About the Role Malt is looking for an International Workplace Manager to shape and oversee the work environment in our offices worldwide. This position focuses on building an efficient, welcoming atmosphere that helps teams do their best work. What You Will Do Work closely with teams to strengthen workplace culture across global locations. Find ways to improve and make the most of office space. Introduce new solutions that support the needs of a diverse, growing workforce. Location This role is based in Berlin.

All candidates for this position must be based in Berlin and available for in-person collaboration throughout the week.About SuperhumanGrammarly is now a part of Superhuman, an innovative AI productivity platform dedicated to unlocking the superhuman potential in everyone. The Superhuman suite of applications integrates AI seamlessly into the workflow of its users, connecting with over 1 million applications and websites. Our offerings include Grammarly’s writing assistance, Coda’s collaborative workspaces, Mail’s inbox management, and Go, a proactive AI assistant designed to understand context and provide assistance automatically. Founded in 2009, Superhuman empowers over 40 million individuals, 50,000 organizations, and 3,000 educational institutions globally to streamline their tasks and focus on what truly matters. Explore more at superhuman.com.The OpportunityAs part of our ambitious growth strategy, we are searching for a Workplace Operations Manager to join our Workplace Experience team. At Superhuman, we recognize that our work environment significantly impacts our ability to connect, create, and thrive. The Workplace Operations Manager will be responsible for enhancing the operational efficiency of our Berlin Hub, ensuring that the space operates safely, efficiently, and reliably as our team expands.Reporting to the Senior Manager, Workplace Experience, this pivotal role focuses on the foundational aspects of workplace operations, including building systems management, vendor relations, safety compliance, and sustainability efforts. Your goal will be to ensure the hub functions smoothly on a daily basis, fostering a high-quality environment that encourages collaboration, concentration, and productivity among employees.Key Responsibilities:Oversee Workplace Operations: Manage all facility operations for the Berlin Hub, focusing on building systems such as HVAC, electrical, plumbing, preventative maintenance, and reactive repairs.Vendor Management: Handle vendor relationships comprehensively, including contract negotiation, service level agreement tracking, performance assessment, and cost optimization.Collaboration with Building Management: Work closely with landlord and property management teams to ensure daily operational efficiency and resolution of infrastructure issues.Safety and Compliance Leadership: Ensure adherence to German occupational health standards, fire safety protocols, and workplace regulations. Coordinate inspections, documentation, drills, and workplace readiness.

The Superhuman team members in this role must be based in Berlin and collaborate in person throughout the week.About SuperhumanSuperhuman, an AI productivity platform, aims to unlock the superhuman potential within everyone. With the integration of Grammarly's writing assistance, Coda's collaborative workspaces, and more, we empower over 40 million people globally. Our suite of applications enhances productivity by seamlessly integrating with over 1 million platforms and websites. Founded in 2009, Superhuman supports more than 50,000 organizations and 3,000 educational institutions worldwide. Discover more at superhuman.com.The OpportunityTo meet our ambitious goals, we are searching for a Workplace Operations Manager to join our Workplace Experience team. At Superhuman, we believe the environment in which we work significantly impacts our ability to connect, create, and thrive. This role will oversee the operational performance of our Berlin Hub, ensuring a safe, efficient, and reliable workspace as our team expands.Reporting to the Senior Manager of Workplace Experience, you will focus on the operational backbone of our workplace, addressing building systems, vendor management, safety compliance, and sustainability initiatives. Your efforts will ensure smooth daily operations while fostering a high-quality environment for our employees to collaborate and excel.As a Workplace Operations Manager, you will:Oversee Workplace Operations - Manage all facility operations for the Berlin Hub, including HVAC, electrical, plumbing, and maintenance programs.Vendor Management - Handle vendor relationships, including negotiation, performance tracking, and cost optimization.Collaborate with Building Management - Work closely with landlords and property management to ensure seamless daily operations.Ensure Safety & Compliance - Maintain compliance with German occupational health, fire safety, and workplace regulations.

Join Our Team at commercetools At commercetools, we believe that real innovation is built on a solid foundation, combining the power of our products with the talent of our people. We are a community of builders, explorers, and problem-solvers who are dedicated to pioneering a flexible approach to commerce architecture. This culture of experimentation empowers us to be at the forefront of commerce innovation. Our mission is to enable the next generation of commerce for our clients. From AI-driven solutions that enhance business decision-making to creating seamless digital and physical shopping experiences, we empower ambitious companies to experiment, scale, and grow without boundaries. In our environment, the best ideas prevail, and you will have the tools, trust, and space to shape both the future of commerce and your own professional journey. Your Impact As a Working Student, you will play a vital role in our Workplace Experience team, ensuring an organized and positive atmosphere in our Berlin office while contributing to global workplace initiatives. Your responsibilities will include providing operational support for daily office needs and fostering a welcoming, safe, and productive environment for our employees. Please note that this position requires on-site presence in our Berlin office on Tuesdays, Wednesdays, and Thursdays. You will: Implement global workplace experience standards and programs under the guidance of the Lead. Assist with daily office operations, coordinating facilities and vendor support (cleaning, security, catering, maintenance). Handle administrative tasks related to workplace tools and services, including travel coordination and vendor management. Help maintain a welcoming office environment that aligns with workplace guidelines. Serve as the first point of contact for workplace-related inquiries from employees, escalating issues as necessary. Assist in organizing local events, employee engagement activities, and internal meetings. Manage office supplies, equipment, and inventory. Support onboarding and offboarding processes from a workplace perspective. Help with health and safety documentation and compliance tasks under supervision.

Welcome to Glow25!We are a dynamic, rapidly growing beauty and pro-aging company based in Berlin. Our heartfelt mission: Creating lasting Glow moments for our community and our team.At Glow25, we believe work should inspire, excite, and be enjoyable. We are looking for intelligent, empathetic individuals who are ready to take responsibility and grow with us.Join Glow25 and help us redefine beauty. We look forward to welcoming you!Your contributions will be essential in addressing our challenges and achieving our goals:Glow utilizes a managed IT model for support and device management, and we are seeking someone to ensure our daily IT operations run smoothly. You will be an integral part of a small team that oversees our internal IT landscape: coordinating with our IT service provider, managing devices and licenses, supporting colleagues with clear processes, and ensuring our security standards are upheld in daily operations.This role is primarily remote, but your presence in our Berlin office will be required occasionally to support our Production & Fulfillment Team for tasks that cannot be executed remotely.You will provide support in the following areas:Coordination with IT Service Provider & Daily Operations: Acting as the central interface to our managed IT partner, you will ensure smooth operational workflows.Workplace IT & Device Management: You will handle all daily hardware processes—from orders to returns and inventory—keeping device, inventory, and license data accurate and up to date.Security & Compliance Support: You will assist in implementing and conducting our IT and security policies, including audits.Support for Production & Fulfillment: You will assist our Production & Fulfillment Team with access and system updates and will be on-site as needed for non-remote tasks.Internal Documentation & Enablement: You will keep our IT documentation and self-service guides current and assist in the rollout of new tools and security enhancements.

Zenjob SE is looking for a Junior Workplace & Front Desk Agent to join the Berlin office. This part-time position (32 hours per week) centers on creating a welcoming, organized, and professional environment for both employees and visitors. Role overview This role is the first point of contact at the front desk, representing Zenjob to guests, applicants, and colleagues. Daily tasks focus on keeping the workspace running smoothly and maintaining a positive atmosphere for everyone in the office. What you will do Front Desk Representation: Greet guests, applicants, and employees at reception and respond to all office inquiries. Front Desk Administration: Manage packages and deliveries, process mail, and handle ticket and email communications to resolve questions efficiently. Workplace Oversight: Monitor office and refreshment supplies, place orders when needed, and ensure meeting rooms and shared spaces are tidy and ready for use. Stakeholder Coordination: Communicate with IT, Marketing, Facility Management, cleaning services, and suppliers. Coordinate maintenance and repairs as needed. Standards & Safety: Maintain office standards and contribute to workplace safety initiatives to support a secure and comfortable environment. Culture & Events Support: Assist in organizing events and activities that strengthen workplace culture.

Role overview On Running AG is expanding and seeks a Senior Payroll Specialist to join its Talent Operations team in Berlin. This position focuses on payroll operations for Germany and Austria, while also providing support to other EMEA entities. Experience with payroll in scale-up or retail settings is especially valued. The team The Talent Operations group is dedicated to supporting On’s employees and fostering a positive workplace experience. The team plays a key role in maintaining the company’s culture and enabling growth. What you will do Oversee the complete payroll cycle for the central region, ensuring all processes meet local compliance requirements. Prepare payroll data for external vendors, covering regular pay, overtime, bonuses, and deductions. Review payroll drafts from vendors to confirm accuracy and compliance with local laws. Manage multiple payroll schedules, including those for retail teams, and ensure timely salary payments and payslip distribution. Produce month-end payroll reports for Finance, reconcile accounts, and resolve discrepancies in coordination with Finance. Handle benefits enrollment, such as pension and insurance, and address payroll-related queries from employees and the business. Work closely with Talent and Finance teams to ensure smooth integration between payroll, HR, and Finance systems. Prepare required payroll documents, including termination paperwork and employment confirmations. Oversee country-specific data integration between On’s systems (such as Workday) and external payroll vendors. Communicate with authorities, pension providers, and statutory benefits providers in relevant countries. Collaborate with internal teams, including HR specialists and Business Partners, to support new initiatives.

The Senior MICE Specialist - German Speaking role at Perk centers on supporting the company’s mission to improve work experiences for millions of people. Based in Berlin, this position joins a team dedicated to innovation and simplifying operations in the travel and spend management sector. Role overview This specialist will work closely with colleagues to deliver solutions that automate and streamline business travel, expenses, and event logistics. The focus is on reducing manual tasks and helping clients operate more efficiently. Collaboration and a drive to make a tangible impact are key in this role. What you will do Contribute expertise in Meetings, Incentives, Conferences, and Events (MICE) to support Perk’s platform and client needs Work within a team that values operational simplicity and continuous improvement Engage with German-speaking clients and partners Requirements Fluency in German Experience in the MICE sector Comfort working in a collaborative, impact-driven environment

Join Roland Berger as a Senior Travel Expenses Specialist, where you will play a critical role in managing and optimizing travel expenses within our dynamic team. Your expertise will be essential in ensuring compliance with our travel policies while enhancing the overall travel experience for our employees.This position offers a unique opportunity to work in a collaborative environment, where you will not only manage travel expenses but also contribute to strategic decisions that impact our global operations.

Join our dynamic team at dreessommerse as a Senior Ventilation Specialist (m/f/d), where you will play a pivotal role in designing innovative ventilation systems. Your expertise will help improve air quality and energy efficiency across a variety of projects. We are seeking a dedicated professional who excels in a collaborative environment and is passionate about sustainable building practices.

At Enpal, we envision a future where every rooftop is adorned with solar panels, every home is equipped with energy storage, and every garage houses an electric vehicle. Our integrated solution for decentralized energy encompasses everything from solar installations and battery storage to electric vehicle chargers, smart meters, and heat pumps. Central to our mission is our AI-powered platform Enpal.One+, which intelligently networks thousands of systems to optimize energy supply and consumption within the energy market.Are you ready to contribute to solutions that deliver real benefits and enhance the quality of life for thousands of households? At Enpal, what you help create today fuels clean energy for tomorrow and transforms the way we utilize power sustainably.Your ResponsibilitiesTake full end-to-end responsibility for complex, business-critical cases involving damage claims, legal inquiries, contract adjustments, or payment modifications, evaluating risks comprehensively and making informed decisions with direct business impact.Identify potential areas for process and structural improvement from these cases, derive sustainable and scalable measures, and implement solutions that proactively address recurring issues, strengthening the company in the long run.Collaborate closely with stakeholders across various departments and leadership levels, prioritize strategic initiatives, ensure alignment, and actively drive the achievement of relevant company KPIs.Work hands-on with diverse teams on the operational enhancement of key processes and interfaces, optimizing workflows to contribute to sustainable performance and scaling effects.Manage the operational performance of selected teams and business areas through insightful reporting, forecasts, and planning, deriving data-driven recommendations to support the organization in continuous improvement month after month.Your ProfileCompleted Bachelor's or Master's degree in Industrial Engineering or Business Administration with excellent academic results and at least 4 years of professional experience.Quickly grasp and articulate complex relationships, producing reports that are clear, actionable, and relevant for senior management.Adaptable in execution and capable of balancing multiple priorities.

Join our dynamic team at dreessommerse as a (Senior) Specialist in Building Automation/MSR. In this pivotal role, you will leverage your expertise to design and implement innovative solutions in building automation and measurement and control technology (MSR). Your contributions will play a crucial role in enhancing the efficiency and sustainability of our projects.

At Upvest, we are dedicated to transforming the investment landscape, making it as seamless as everyday spending. We empower businesses to deliver a diverse array of investment products, ensuring the best experiences in capital market investment and retirement planning. Our Investment API is designed for easy integration, allowing fintechs and financial institutions to focus on their core operations while saving valuable resources.We take pride in collaborating with Europe’s premier fintechs and financial institutions, including DKB, Revolut, N26, and Raisin. Founded in 2017 by Martin Kassing, Upvest unites over 270 talented professionals from more than 70 nationalities. Our growth is supported by world-class investors such as Hedosophia, Sapphire, Bessemer Venture Partners, BlackRock, Earlybird, HV Capital, Notion Capital, and Motive Ventures.As a BaFin and Bundesbank regulated fintech investment firm operating under IFR and IFD, Regulatory Reporting is pivotal to our mission. It protects our license, fosters trust with regulators, and lays the groundwork for sustainable growth, enabling our teams to concentrate on customer satisfaction, product development, and innovation.In this role, you will manage regulatory reporting from start to finish. As a Senior Regulatory Reporting Specialist, your responsibilities will include the precise, timely, and thorough preparation of all regulatory reports, ensuring that deadlines and quality benchmarks are consistently achieved.You will collaborate closely with Finance, Risk, Compliance, and Data teams, integrating regulatory reporting into our financial and data ecosystem. Beyond routine submissions, you will enhance and optimize data interfaces and reporting processes, ensuring they are scalable and resilient as we expand. As a senior individual contributor, you will act as a trusted advisor and help establish best practices throughout the organization.We seek an individual who is passionate about our mission and eager to invest in their professional development.

Forvis Mazars is a global leader in Audit, Tax, and Advisory services, operating in over 100 countries. With a strong integrated partnership of more than 40,000 professionals, including over 2,700 in 13 locations across Germany, we are among the top firms in the industry. We leverage our strengths to support businesses of all sizes. What You Can ExpectYou will advise our national and international clients on optimizing their financial and tax processes and structures within ERP systems through diverse projects.Your deep understanding of ERP systems, particularly SAP, and their tax implications will be crucial in developing integrated and efficient process solutions.You will contribute your expertise, particularly in value-added tax, to design forward-looking solutions that optimally support our clients in complex issues.Analyzing large datasets and extracting tax-relevant information will be exciting challenges that you will master using modern tools.What You BringCompleted degree in Business Administration, Business Informatics or a related field with relevant focusPractical experience with ERP systems (especially SAP) and their tax processes (mainly value-added tax)Experience in analyzing large datasets using tools such as Power BI, Tableau, AlteryxFluent German skills (C1)...

Role overview The Senior Accounting & Reporting Specialist position at Delivery Hero SE sits within the Central Accounting team in Berlin. This role manages complex accounting activities and ensures that regulatory standards are consistently met. Accurate financial statements produced by this team play a crucial part in shaping business decisions across the organization. What you will do Oversee and carry out advanced accounting processes Maintain financial reporting that aligns with current regulatory requirements Work to enhance the quality and efficiency of financial reporting procedures Apply accounting expertise to support strategic decisions throughout the company

Join the dynamic team at moia as a Senior Software Update Compliance Specialist. In this pivotal role, you will oversee the compliance of software updates across our platforms, ensuring that all updates meet regulatory requirements. Your expertise will contribute to maintaining our commitment to delivering high-quality services to our customers.

Are you a seasoned professional in telecommunications with a passion for railway infrastructure? Join our dynamic team at Ramboll, where you will play a pivotal role in shaping telecommunication solutions for railway projects. You will be responsible for designing and implementing advanced telecommunication systems, ensuring compliance with industry standards, and collaborating closely with multidisciplinary teams to deliver innovative and effective solutions.

Transform the Travel Experience Join GetYourGuide on a mission to redefine how people explore the world. Our platform is trusted by millions seeking unforgettable activities, all fueled by our dedication to making every journey exceptional - including yours. Are you ready to unleash your potential among a community of passionate travelers? Explore your next opportunity at our Berlin headquarters or in one of our global offices, from New York to Bangkok. Visit getyourguide.careers to get started.This is a maternity cover position for approximately one year. Team Mission The Learning Excellence team is committed to enhancing Customer Care operations through innovative, empathetic, and AI-driven training solutions. We harness the power of technology and automation to achieve faster, more effective learning outcomes while fostering a comprehensive understanding of GetYourGuide's evolving policies, processes, and principles. Your Mission Oversee and implement training programs to ensure that Business Process Outsourcing (BPO) agents and internal Care teams meet their performance objectives. Utilize AI tools and technologies to design, deliver, and enhance training programs for expedited and effective learning results. Identify knowledge gaps among experienced agents and new hires, creating tailored training sessions to address these areas. Organize and facilitate training sessions to communicate new procedures and updates. Work collaboratively with cross-functional teams to ensure seamless integration of procedural changes into training programs. Foster a culture of learning excellence and continuous improvement. Expect occasional travel, typically at least once a year, involving long-haul flights (9+ hours). Trips are usually scheduled well in advance and last an average of 1-2 weeks. Your Toolkit Minimum of 3 years of experience in customer service environments. Proficient in data analysis, identifying knowledge gaps, and taking actionable insights. Hands-on experience leveraging AI to enhance learning outcomes, including developing AI tutors/coaches for agents; creating AI-supported practice flows like role-plays and simulations; refining training content, quizzes, and knowledge checks; and using various AI learning tools.