Assistant Manager - Front Office Operations

Join Accor Hotels as a Front Office Assistant Manager and be at the forefront of our hospitality operations in beautiful Boston. In this crucial role, you will oversee front office operations, ensuring that our guests receive exceptional service from check-in to check-out. You will lead a dynamic team, manage daily operations, and uphold our commitment to ex…

Join the EliseAI Team!At EliseAI, we are dedicated to revolutionizing critical sectors such as housing and healthcare. Our mission is to make housing more accessible and healthcare more efficient through the integration of cutting-edge AI technology into everyday workflows.Our innovative solutions enhance the experiences of renters by streamlining apartment tours, lease signings, maintenance requests, and continuous communication with property management. Similarly, we simplify healthcare access by facilitating appointment scheduling, form completion, and seamless provider communication.With the recent support of a $250 million Series E funding round led by Andreessen Horowitz, we are poised to accelerate our mission further.About the RoleWe are looking for a proactive Office Operations Assistant to manage daily office functions at our Boston location. As the sole on-site operations member, you will serve as the primary contact for employees, visitors, and vendors, ensuring a well-organized and welcoming workspace. Your contributions will be vital in supporting both team members and leadership, thereby enhancing the overall office experience.Key ResponsibilitiesOversee daily operations of the office, maintaining cleanliness and organization in common areas, conference rooms, and workspaces.Manage inventory and supplies, including snacks and equipment, ensuring proactive restocking and timely vendor orders.Collaborate with building management and vendors for maintenance and repairs.Assist with space planning and desk arrangements as the team expands.Coordinate onboarding logistics for new hires, including workstation setups.Act as the primary point of contact for employees and guests, ensuring a positive office experience.

Arcadia is committed to creating healthier, happier experiences for everyone. We envision a transformative healthcare landscape powered by data, where our platform streamlines complex and diverse datasets into a cohesive foundation for health. This empowers organizations to enhance patient care, increase revenue, and reduce costs.Our team comprises highly motivated individuals dedicated to making healthcare more sustainable, and we invite passionate individuals to join us in this mission.For further details, visit arcadia.io.Why This Role Is Crucial to ArcadiaThis pivotal role acts as a senior operational leader, providing dedicated support to select C-level executives, overseeing the physical office environment in Boston, and facilitating our Return to Office (RTO) initiative.You will deliver high-level administrative, operational, and coordination support, allowing leadership to concentrate on Arcadia's essential priorities. As a trusted partner, you will manage intricate schedules, prepare executives for meetings, coordinate communications, and assist in driving key initiatives throughout the organization.In addition to executive support, you will oversee daily operations at Arcadia's Boston office, ensuring that in-person collaboration and leadership presence occur seamlessly and in line with company expectations.This strategic position requires strong judgment, autonomy, and decision-making skills, acting as a vital connector among executives, People Operations, IT, vendors, and employees. The ideal candidate will thrive in a dynamic environment with hybrid staff, integrating executive support with onsite operations to foster a polished, efficient, and welcoming atmosphere for leadership, employees, and guests.What Success Looks LikeIn 3 months- Understand executive preferences and routines; begin proactively managing select executive logistics with minimal oversight.- Familiarize yourself with company processes, organizational structure, and communication norms.- Establish strong collaborative relationships...

Form Health is a pioneering virtual obesity medicine clinic that provides comprehensive and evidence-based obesity treatment through telemedicine. With obesity affecting over 40% of the adult population in the U.S., we recognize the urgent need for effective medical intervention. Historically, only about 1% of those affected sought medical help, but the field is rapidly expanding. Our commitment to delivering high-quality, expert care is enhanced by leveraging cutting-edge technology to improve the patient experience. Every patient collaborates closely with a dedicated care team, including board-certified physicians, advanced practice professionals, and Registered Dietitians. Utilizing our proprietary mobile app, patients engage in regular video consultations, text messaging, photo journaling, digital data sharing, and receive customized educational resources. We uphold the highest standards of clinical care, treating each individual with empathy and respect.Established in 2019, Form Health is a venture-backed startup led by a seasoned clinical and leadership team. Our mission is to empower patients and lead the charge in Obesity Medicine, making a significant impact on a national scale. We are dedicated to our core value of putting patients first, while fostering a culture where every employee is valued, and we grow and learn together.About the Role:We are in search of a highly organized, proactive, and experienced Executive Assistant and Office Manager to provide support to our CEO, COO, and Chief Medical Officer, while also managing the daily operations of our Boston headquarters. In this position, you will act as a strategic partner, assisting senior leadership in staying focused, organized, and operating at peak effectiveness during a thrilling growth phase.This hybrid role is designed for an individual who excels at providing high-level executive support while ensuring the smooth, professional, and consistent operation of our physical office. The ideal candidate will possess strong operational skills, anticipate needs, independently solve problems, and maintain a welcoming and efficient office environment.As the Executive Assistant, you will manage complex schedules, facilitate essential communications, oversee logistical arrangements, and support executive meetings and priorities. In your capacity as Office Manager, you will ensure that our Boston office is maintained to a high standard, is welcoming to guests, and reflects Form Health’s culture and employee experience.This is a unique opportunity to support a mission that transforms lives while collaborating with visionary leaders.

Join aura798 as an Executive Administrative Assistant and Office Manager, where you'll play a pivotal role in ensuring smooth operations within our dynamic office environment. We are seeking a highly organized and proactive individual who can manage administrative tasks while also overseeing office management duties. Your contributions will be essential in fostering a productive and positive workplace culture.

Opportunity Overview: We are excited to announce an opportunity for a highly organized and proactive Senior Administrative Assistant and Office Manager at CohereHealth. Reporting directly to the Chief of Staff, this pivotal role involves providing exceptional administrative support to our executive leadership team while ensuring seamless office operations. This part-time hybrid position allows you to work both remotely and onsite in Boston, making it perfect for those who thrive in dynamic startup environments, enjoy multitasking, and uphold professionalism and confidentiality. What You’ll Do: Deliver comprehensive administrative assistance to C-suite executives, managing intricate calendars, coordinating meetings, and organizing travel arrangements to enhance leadership efficiency. Ensure a well-functioning office environment by collaborating with building management for daily operations, facilities, and security. Oversee all logistical aspects for onsite meetings and events at our Boston office, providing an exceptional experience for employees and guests. Handle sensitive and pivotal information with utmost discretion, professionalism, and sound judgment. What You’ll Need: 5+ years of administrative experience, with at least 3 years dedicated to supporting senior leadership in high-growth or startup settings. Availability to work onsite in the Boston office three days a week. Proven ability to manage complex calendars, coordinate logistics, and effectively support senior executives in a fast-paced environment. Strong organizational skills with the capability to prioritize multiple tasks and meet tight deadlines. Excellent written and verbal communication skills, with experience in supporting executive-level stakeholders and external partners. Demonstrated problem-solving skills and sound judgment in managing business-critical information. Experience in delivering high-quality service in professional or customer-facing settings. Proficiency in Google Workspace, Slack, and similar collaboration tools. Experience in the technology or healthcare technology sectors is preferred. A Bachelor’s degree or equivalent professional experience.

One Medical aims to make primary care more affordable, accessible, and enjoyable by transforming the healthcare experience for patients, providers, employers, and health networks. The team blends in-office care, 24/7 virtual support, on-site labs, and programs for preventive care, chronic illness management, and mental health. Since joining Amazon in February 2023, One Medical has continued to expand its reach while building a diverse and empathetic team. Role overview This Phlebotomist and Front Desk Assistant (Float) position supports several One Medical locations throughout the Boston, MA area. The role combines clinical responsibilities with front desk support, helping to create a smooth and welcoming experience for every patient. Internally, this position is known as Lab Services Specialist/Member Support Specialist. What you will do Perform venipuncture and collect specimens, prioritizing patient comfort and safety Provide essential clinical support services within the office Act as the first point of contact for patients by greeting and assisting them at the front desk Maintain the office lobby’s appearance and atmosphere to reflect One Medical’s brand Assist Practice Coordinators, Operations Managers, and healthcare providers as needed Work as a float team member across multiple locations within the designated market Requirements Proven specimen collection skills and clinical knowledge Strong interpersonal abilities for both lab and front desk interactions Clear verbal and written communication skills Problem-solving mindset and a collaborative approach Empathy, focus, and compassion in every patient interaction Openness to feedback and willingness to learn Ability to adapt to changing needs of patients and colleagues

Entyre Inc. is looking for an Office Operations & Experience Coordinator to support daily life at our Boston office. This in-person role centers on keeping the workspace organized, welcoming, and ready for the team each day. Attention to detail and a proactive mindset are essential, as the Coordinator handles both routine tasks and unexpected needs that arise. The office environment is a key part of Entyre Inc.'s culture. By ensuring smooth operations, this role allows the team to focus without distractions. The Coordinator’s work shapes the atmosphere and daily experience in the office, reflecting reliability and care. What you will do Open and prepare the office each morning by organizing spaces, stocking supplies, and setting up resources. Support onboarding and offboarding, helping new hires settle in and managing departures. Arrange and adjust workspaces to fit changing needs. Maintain cleanliness and order throughout the office, including kitchen upkeep, restocking, and handling small repairs. Track inventory and order office supplies and merchandise using our online platform. Enhance the office’s appearance, including branding and overall presentation. Handle mail, packages, deliveries, and coordinate with vendors when needed. Location This position is based onsite in Boston, Massachusetts, United States.

The Assistant Bakery Operations Manager (ABOM) serves as a pivotal leadership role aimed at nurturing the next generation of Bakery Operations Managers. ABOMs are entrusted with executing bakery operations with a sense of urgency, precision, and accountability while honing the leadership skills essential for independently managing a bakery. Our downtown Boston store, located at 61 Bromfield Street, Boston, MA 02108, is looking for individuals ready to take on this exciting challenge.This position harmoniously combines hands-on operational excellence with talent development, administrative oversight, and team leadership. ABOMs are expected to function as a seamless extension of the Bakery Operations Manager (BOM) and must be prepared to take full ownership of bakery operations when necessary.KEY RESPONSIBILITIES:Operational Execution• Oversee all core bakery operations including inventory management, scheduling, staffing coordination, and administrative tasks.• Ensure unwavering adherence to product quality, cleanliness, food safety, and customer experience standards.• Support ordering processes, maintain inventory accuracy, and control shrinkage.• Assist in creating staff schedules and executing labor plans to meet operational goals.Talent & Team Development• Aid in the recruitment, interviewing, onboarding, and training of new team members.• Provide consistent coaching and immediate performance feedback.• Hold team members accountable to high standards while fostering a culture of growth and development.• Ensure training programs are executed according to company standards.Leadership & Ownership• Manage bakery operations independently in the absence of the BOM.• Demonstrate urgency, accountability, and disciplined operations.• Collaborate with the BOM and area leadership to identify operational gaps and implement effective solutions.• Ensure operational continuity during leadership transitions or staffing shortages.• Fulfill additional duties as assigned.WHAT SUCCESS LOOKS LIKE:• Ability to independently execute all BOM-level administrative and operational tasks.• The bakery is fully staffed, trained, and meeting high operational standards.• A strong culture of accountability and consistency is present.• Acts as a dependable operational leader during any coverage situations.• Shows clear readiness and upward mobility towards a BOM role.QUALIFICATIONS & EXPERIENCE:• Minimum of 1 year of leadership experience in restaurant, retail, or hospitality operations.• Exceptional operational discipline and attention to detail.• Proficient in coaching and developing hourly team members.• Comfortable in fast-paced, high-volume environments.• Capable of performing all bakery roles during peak business times.• Strong communication and problem-solving abilities.

As an integral part of our team at Barnes, the Office Administrator will manage daily administrative operations while also contributing to long-term strategic initiatives related to Human Resources, Operations, Facilities, Administration Support, and Financial Planning. This role requires adherence to established policies and procedures, ensuring a smooth and efficient office environment.Key Responsibilities:Administer human resources functions, ensuring fair application of policies and compliance with employment laws.Oversee performance management for direct reports, providing supervision, training, coaching, and conducting evaluations.Collaborate with Human Resources on employment decisions, including promotions and terminations.Engage with the recruiting team to manage the full-cycle recruitment process for direct reports.Coordinate onboarding for new hires and facilitate scheduling for attorney interviews.Manage the business professionals' compensation budget and ensure operational efficiency within the team.Execute all necessary financial management functions, including processing invoices and maintaining operating expense budgets.

About UsAt CarGurus (NASDAQ: CARG), we empower individuals to navigate their automotive journeys with confidence. Originating from a small group of innovative developers, we have transformed the car shopping experience by emphasizing trust and transparency. Our commitment to innovation has established us as the leading automotive marketplace, achieving profitability for over 15 years.Our MissionAs the automotive landscape evolves, we are adapting to guide our customers seamlessly through the entire car buying process—from selling their old vehicles to financing and purchasing new ones. Each month, millions of consumers engage with CarGurus.com, and approximately 30,000 dealerships utilize our platform. Our inclusive and collaborative culture fosters growth, creativity, and kindness among our team members. Join us as we disrupt a trillion-dollar industry with diverse and fresh perspectives!Role OverviewWe are seeking an Engineering Manager for our Front End Platforms team, which is crucial for enhancing developer efficiency and scaling operations at CarGurus. This team is dedicated to modernizing our technology infrastructure, defining key architectural capabilities, and guiding successful implementation across development teams. Your leadership will enable the creation of high-performing, scalable user interfaces while promoting best practices in Front End Engineering.

The RoleWe are seeking a dynamic Chief Operating Officer (COO) to partner with the CEO and drive the operational framework of our organization.This is not a traditional process-oriented position; rather, it is a pivotal role focused on running the business.The COO will oversee daily operations across Customer Success, Customer Support, Finance, and Commercial execution, while fostering operational cadence, performance management, and cross-functional execution throughout the company. While the CEO will hone in on product strategy, strategic partnerships, and mergers & acquisitions, the COO will ensure swift, disciplined, and clear execution of company initiatives.This position represents a genuine #2 leadership role with extensive authority, significant scope, and substantial impact.

Join Veolia Environnement S.A. as a Program Management Officer, where you will play a crucial role in driving engineering and project design initiatives. In this full-time position, you will oversee project planning, execution, and strategic alignment, ensuring that all projects meet quality standards and timelines.

Join our dynamic team at Veolia Environnement S.A. as an Office Manager / Facility Manager. In this pivotal role, you will oversee the daily operations of our office, ensuring a productive and efficient work environment. You will manage facility-related activities, coordinate administrative support, and facilitate communication between departments to enhance operational efficiency.

Harvard University is seeking a dynamic and skilled Operations Manager to enhance our organizational effectiveness. In this pivotal role, you will oversee daily operations, implement strategic initiatives, and ensure operational efficiency across various departments. The ideal candidate will possess exceptional leadership skills, a keen analytical mindset, and the ability to drive results in a fast-paced environment.

Join Veeva Systems as an Office Manager, where you will play a pivotal role in ensuring seamless operations within our Boston office. You will be responsible for overseeing daily office functions, managing administrative tasks, and fostering a positive work environment. Your exceptional organizational skills and attention to detail will help drive the efficiency and productivity of our team.

Join Shields Health Solutions as a Pharmacy Operations Manager where you will play a pivotal role in optimizing pharmacy operations to enhance patient care and streamline our services. You will lead a dedicated team, ensuring compliance with all regulations and standards while implementing best practices in pharmacy management.

Join our dynamic team at Alpha Insight Inc. as a Front Desk Representative, where you will be the first point of contact for our clients and visitors. This role is crucial in creating a welcoming environment and providing exceptional customer service.Your responsibilities will include managing front desk operations, greeting visitors, directing calls, and assisting with various administrative tasks. If you are a friendly, organized, and proactive individual, we want to hear from you!

Later stands as the world’s leading influencer marketing platform, designed to empower brands in crafting memorable campaigns with confidence. By merging authentic creator relationships, reliable insights, and expert support, Later alleviates the uncertainty often associated with one of marketing’s most significant investments.Grounded in an AI-driven platform and over a decade's worth of proprietary data—including billions of social interactions and over $2.4 billion in verified influencer-driven purchases—Later equips teams with the knowledge to anticipate successful strategies before their launch.With a focus on combining valuable insights with expert guidance, Later eliminates the guesswork from influencer marketing, enabling brands to select the right creators, execute comprehensive campaigns, and foster substantial growth across brand awareness, engagement, and revenue. Trusted by renowned enterprises such as Nike, Wayfair, Unilever, and Southwest Airlines, Later harmonizes creativity with performance to ensure campaigns not only look impressive but also yield tangible results. Discover more at later.com.About this Role:We are seeking a Revenue Operations Manager, Customer Operations to oversee the operational framework that supports Later’s brand customers through our Influence Platform, Managed Services, and Mavely offerings. This pivotal role sits at the core of the customer lifecycle, connecting Sales efforts with the delivery of our Services and Client Success teams. You will be accountable for developing the systems, processes, and performance metrics that transform contracted revenue into efficient and effective customer outcomes.This high-impact position is ideal for an individual who excels in system thinking and outcome orientation, thrives in cross-functional settings, and relishes the challenge of structuring complex, rapidly growing businesses. Reporting to the VP of Revenue Operations, you will collaborate closely with Services, Client Success, Sales, and Finance to ensure our customer operations can scale alongside growth—while maintaining quality, profitability, and customer trust.

Join examplecorpsandbox as a Front End Mobile Engineer and contribute to crafting cutting-edge mobile applications that enhance user experiences. In this role, you will be responsible for developing intuitive, user-friendly interfaces, ensuring high performance and responsiveness of applications. You will collaborate with cross-functional teams to define, design, and ship new features while maintaining code quality through comprehensive testing and debugging. Your expertise will help protect our users' data and build trust across our digital platforms.