Dynamic Executive Assistant

Join our team at Calibrant Energy as a Dynamic Executive Assistant, where you will play a pivotal role in supporting our CEO and senior executives. Your responsibilities will encompass:Providing robust administrative support by managing calendars, arranging travel, handling expenses, and facilitating effective communications. Anticipate and resolve complex scheduling conflicts and travel logistics proactively.Organizing all-hands meetings, business reviews, company events, conferences, and team-building activities, including accommodations, travel, and catering.Overseeing office leases, arrangements, and regular supplies to ensure a smooth operational flow.Coordinating the distribution of company merchandise and swag.Managing the publication of the company newsletter, ensuring timely content submission from senior executives and their teams.Assisting in the preparation and management of presentations, meeting notes, and action items.Serving as a liaison between executives, team members, and external clients/stakeholders.Following up with stakeholders on behalf of the CEO to gather necessary information and remind them of critical deadlines.Disseminating essential information from the CEO to relevant stakeholders across the organization.

Axon creates technology and software for safety and justice. The team values honesty, empathy, and a range of perspectives. Collaboration and personal growth are central to how work gets done. Role overview This Executive Assistant role supports the Chief Human Officer in Boston, MA. The position combines classic administrative work with exposure to high-impact projects, offering early-career professionals a chance to learn how a modern People team operates at scale. What you will do Manage the Chief Human Officer’s calendar, coordinate meetings, and handle communications. Contribute to strategic People Operations projects and support cross-departmental initiatives. Apply AI tools and data to boost productivity and make workflows more efficient. Take responsibility for assignments in situations that may be high-stakes or not fully defined. Support both administrative and strategic tasks, helping bring clarity and follow-through. Who thrives in this role Early-career professionals who want to build skills and take initiative. People who are comfortable with change and uncertainty. Those interested in learning and contributing to a large-scale People function. Individuals who value teamwork and diverse viewpoints. Location Boston, Massachusetts, United States

Arcadia is committed to creating healthier, happier experiences for everyone. We envision a transformative healthcare landscape powered by data, where our platform streamlines complex and diverse datasets into a cohesive foundation for health. This empowers organizations to enhance patient care, increase revenue, and reduce costs.Our team comprises highly motivated individuals dedicated to making healthcare more sustainable, and we invite passionate individuals to join us in this mission.For further details, visit arcadia.io.Why This Role Is Crucial to ArcadiaThis pivotal role acts as a senior operational leader, providing dedicated support to select C-level executives, overseeing the physical office environment in Boston, and facilitating our Return to Office (RTO) initiative.You will deliver high-level administrative, operational, and coordination support, allowing leadership to concentrate on Arcadia's essential priorities. As a trusted partner, you will manage intricate schedules, prepare executives for meetings, coordinate communications, and assist in driving key initiatives throughout the organization.In addition to executive support, you will oversee daily operations at Arcadia's Boston office, ensuring that in-person collaboration and leadership presence occur seamlessly and in line with company expectations.This strategic position requires strong judgment, autonomy, and decision-making skills, acting as a vital connector among executives, People Operations, IT, vendors, and employees. The ideal candidate will thrive in a dynamic environment with hybrid staff, integrating executive support with onsite operations to foster a polished, efficient, and welcoming atmosphere for leadership, employees, and guests.What Success Looks LikeIn 3 months- Understand executive preferences and routines; begin proactively managing select executive logistics with minimal oversight.- Familiarize yourself with company processes, organizational structure, and communication norms.- Establish strong collaborative relationships...

AxiomaticAI is hiring an Executive Assistant to work onsite in Boston. This position supports the executive team and helps keep daily operations organized and efficient. Key responsibilities Manage calendars and schedules for executives Coordinate meetings and set up appointments Handle correspondence and communications on behalf of the executive team Assist with administrative tasks to support smooth operations Location This role is based in Boston, US.

Venti Technologies builds autonomous logistics systems designed for safety and efficiency. Since 2018, the company has operated in both the U.S. and Asia, with offices in Cambridge (Massachusetts), Suzhou, and Singapore. The team applies advanced mathematics and deep learning to improve vehicle use, cut costs, and strengthen safety across industrial and logistics sites. The Executive Assistant to the CEO is based in Boston and works closely with Venti Technologies’ CEO. This position covers a broad set of administrative, scheduling, and communication duties to help the CEO stay organized and effective. Main Responsibilities Executive support and scheduling: Oversee the CEO’s complex calendar, coordinate high-priority meetings and appointments, and plan international travel. Communication and liaison: Act as the main contact for the CEO, handling communication with both internal teams and external partners. Prioritize and respond to emails, ensuring urgent matters receive prompt attention. Meeting coordination: Prepare agendas, take meeting minutes, and track follow-up items to keep the CEO well-informed and prepared. Document management: Assist with preparing, formatting, and distributing reports, presentations, and other documents. Travel and logistics: Organize international travel, manage visa applications, and handle expense reporting with a focus on accuracy and detail. Personal support: Offer personalized assistance to help the CEO make the most of their schedule and productivity. Confidentiality: Manage sensitive information with discretion and maintain organized, confidential records.

Turnertownsend, recognized for its experienced team and sector knowledge, operates as a leader in real estate. The Boston office seeks an Executive Assistant to support its executive team. Role overview This position centers on providing direct administrative support to senior leaders. Success in this role depends on anticipating needs, staying organized, and managing multiple priorities in a busy setting. What you will do Coordinate schedules and oversee calendar management for executives Arrange meetings and manage related logistics Handle daily administrative tasks to ensure smooth operations Requirements Proactive approach to solving problems Keen attention to detail Comfort working with senior professionals Organizational skills suited to a fast-moving workplace

Overview - Lovable is seeking a dedicated and detail-oriented Executive Assistant to provide exceptional support to our Chief Revenue Officer (CRO) as we rapidly expand our Go-To-Market (GTM) team. This pivotal position is ideal for a proactive individual who excels in dynamic environments and is skilled at managing complex priorities efficiently.In this role, you will act as a trusted partner to the CRO, overseeing high-level executive support tasks such as calendar management, priority setting, and ensuring follow-through on leadership initiatives. The ideal candidate will possess strong judgment, meticulous attention to detail, and the ability to anticipate needs proactively.This position is on-site in Boston, where you will collaborate closely with our globally distributed GTM and Operations teams.Why Join Lovable?At Lovable, we empower users to create software in any programming language, from individual entrepreneurs to Fortune 100 companies. Our platform has already transformed the ideas of millions into tangible products, and we are leading a significant revolution in software development. With over 2 million users across 200+ countries, Lovable is at the forefront of innovation, providing you with a unique opportunity to reshape the digital landscape. We are a small, talent-rich team committed to building a generation-defining company, valuing ownership, agility, and collaboration. We seek passionate individuals who are eager to make a meaningful impact.Key ResponsibilitiesAct as the primary executive assistant to the CRO, ensuring their focus is on high-priority initiatives.Manage complex calendar scheduling, including prioritization across time zones and balancing competing demands in a fast-paced environment.Prepare materials for key meetings, including agendas, pre-reads, and logistical arrangements.Document decisions and action items from leadership meetings to guarantee timely follow-up and accountability.Collaborate with GTM leaders (Sales, Marketing, Partnerships, Revenue Operations) to coordinate schedules and align cross-functional priorities.Support regular operational processes such as quarterly planning, forecasting cycles, QBRs, leadership retreats, and board preparations.Draft and manage communications on behalf of the CRO as required.

Join aura798 as an Executive Administrative Assistant and Office Manager, where you'll play a pivotal role in ensuring smooth operations within our dynamic office environment. We are seeking a highly organized and proactive individual who can manage administrative tasks while also overseeing office management duties. Your contributions will be essential in fostering a productive and positive workplace culture.

Role overview As Executive Assistant at maven-agi in Boston, this position supports the executive team by keeping schedules on track and ensuring meetings run smoothly. The role plays a key part in helping information move efficiently across leadership. What you will do Organize and manage complex calendars and appointments for executives Arrange meetings, handling logistics and follow-up tasks Facilitate clear, timely communication between executives and other teams Who succeeds here The right fit brings strong organizational skills and stays proactive throughout the day. Adaptability in shifting priorities and a steady focus on supporting leadership are important qualities for this role.

Join Alpha Insight Inc. as an Executive Account Assistant and play a pivotal role in supporting our executive team. You will be responsible for managing schedules, organizing meetings, and ensuring seamless communication between departments. This position is ideal for individuals who are proactive, detail-oriented, and passionate about contributing to a dynamic team environment.

Prosidian Consulting is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role is pivotal in ensuring smooth operations and effective communication within the organization. The ideal candidate will be adept at managing multiple tasks, prioritizing effectively, and maintaining a high level of professionalism.Key responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. The Executive Assistant will also assist in project management and contribute to strategic initiatives, ensuring that our executives can focus on leadership and decision-making.

WHOOP is dedicated to enhancing human performance and extending healthspan. As an Executive Assistant, you will play a pivotal role in this mission by empowering our executives to achieve peak productivity. This position transcends traditional administrative duties, focusing on innovative system-building, the integration of AI tools, and proactive management of our strategic priorities.

Join Cognism as an Account Executive and be part of a dynamic team dedicated to revolutionizing the way businesses generate leads. As an Account Executive, you will play a pivotal role in driving sales growth and establishing strong relationships with our clients. You will leverage cutting-edge technology to identify opportunities and present tailored solutions that meet clients' needs.

Join a prestigious institution as an Executive Assistant in the Department of Biological Chemistry and Molecular Pharmacology at Harvard University. In this vital role, you will provide high-level administrative support to ensure the smooth operation of departmental functions and contribute to the advancement of groundbreaking research.

Join our client, a pioneer in energy-efficient and sustainable greenhouse design, as a Business Development Executive. This role is essential for driving revenue growth and expanding the client portfolio. Your primary mission will be to cultivate a robust sales pipeline by identifying leads and new project opportunities from prospective accounts, ultimately facilitating major control opportunities for business expansion.The Business Development Executive will strategically prospect and nurture commercial business relationships. Utilizing a relationship-based selling approach, you will identify and establish strategic partnerships to uncover business opportunities, assess customer needs, and collaborate with the team to tailor product and service solutions that secure projects and enhance client relationships.Duties and ResponsibilitiesConsistently engage in developing contacts, meeting potential prospects, and networking with customers, all focused on business growth.Provide timely and professional responses to all customer inquiries and communications.Generate leads through professional networking, dedicated prospecting, and cold-calling; enhance brand awareness through campaigns and networking associations.Maintain a deep understanding of customer business issues, market trends, company vision, competitive landscape, and sales strategies.Assist in organizing and coordinating trade shows and events, representing the company as needed.Identify and cultivate relationships with influential project facilitators and decision-makers to encourage product and service purchases.Develop and continuously refine a structured business development plan.

Join Bisnow, a leading media company focused on the commercial real estate sector, as an Account Executive. In this pivotal role, you will leverage your sales skills to connect with clients, build lasting relationships, and drive advertising revenue. You will have the opportunity to work with a diverse range of clients and contribute to our growth in the dynamic real estate market.

Join our vibrant team at Collabera as a Marketing Assistant, where you'll play a crucial role in supporting our marketing initiatives and strategies. This is an exciting opportunity for a proactive individual to contribute to brand awareness and digital marketing efforts.

Arch is a Series B fintech company in Boston, Massachusetts. The platform streamlines private investment management by centralizing data, documents, and insights for investors. With a team of over 200, Arch supports more than 400 clients, including leading banks, family offices, and financial institutions across the United States. Role overview The Account Executive plays a key part in expanding Arch’s reach and driving revenue growth. This position centers on acquiring new enterprise and strategic accounts, engaging directly with key stakeholders, and collaborating with internal teams to ensure clients receive value from the platform. What you will do Develop and nurture relationships with decision-makers at institutions, investment advisory firms, accounting firms, and other financial organizations that benefit from Arch’s solutions. Oversee the entire client acquisition process, including lead generation, qualification, product demonstrations, and closing deals. Partner with teams across Partnerships, Product, Operations, and Executive Leadership to attract new clients. Relay insights and feedback from client conversations to Engineering and Operations to support product improvements. Requirements 3-6 years of sales experience in a SaaS technology environment, preferably at a growth-stage startup. Proven track record in client acquisition and relationship management. Strong communication and interpersonal skills. Ability to collaborate effectively with multiple teams. Location This role is based in Boston, Massachusetts.

Join JuliaHub, a pioneering force in accounting solutions, as a Sales Executive and be instrumental in our sales drive. In this vital position, you will build and nurture relationships with prospective clients, showcasing our innovative accounting software that streamlines financial management. You will interact with businesses of various sizes, identifying their distinct requirements and illustrating how our solutions can optimize their accounting practices. The perfect candidate will have outstanding communication abilities, a fervor for sales, and a solid grasp of accounting fundamentals. As a Sales Executive at JuliaHub, you will significantly contribute to expanding our market presence and advancing our brand, collaborating closely with cross-functional teams to ensure our clients experience outstanding value and support. If you are driven by results, self-motivated, and eager to advance your career in a vibrant setting, we encourage you to apply and join us in transforming the accounting landscape with solutions that empower businesses to meet their financial objectives.ResponsibilitiesIdentify and cultivate new business opportunities through networking and relationship development.Conduct market analysis to pinpoint potential clients and customize solutions to address their needs.Present and demonstrate our accounting software products to potential clients in an engaging manner.Negotiate contracts and close successful deals while ensuring client satisfaction.Collaborate with marketing teams to design campaigns that showcase JuliaHub’s unique offerings.Maintain comprehensive records of client interactions and transactions in our CRM system.Provide ongoing support and assistance to clients post-sale to guarantee successful implementation and satisfaction.

Alpha Insight Inc. is seeking a Production Assistant based in Boston. This entry-level position supports the production team with daily responsibilities that contribute to effective customer service and steady operations. The role provides an opportunity to gain practical experience while working alongside a collaborative team. Main responsibilities Assist team leads with production-related tasks Help maintain organized and efficient workflows Support efforts to deliver a positive customer experience Who will succeed This position is a good fit for those interested in starting a career in production or operations. Curiosity, dependability, and eagerness to learn are valued qualities at Alpha Insight Inc.