Family Office Administrator

Role Overview Berkshire Group LLC is hiring a Family Office Administrator for its Boston headquarters. This role focuses on managing daily operations and handling a range of administrative tasks to keep the family office running smoothly. The position works directly with family members and professional advisors, requiring strong organizational skills and careful attention to detail. Discretion and confidentiality are essential in all aspects of this work.

As an integral part of our team at Barnes, the Office Administrator will manage daily administrative operations while also contributing to long-term strategic initiatives related to Human Resources, Operations, Facilities, Administration Support, and Financial Planning. This role requires adherence to established policies and procedures, ensuring a smooth and efficient office environment.Key Responsibilities:Administer human resources functions, ensuring fair application of policies and compliance with employment laws.Oversee performance management for direct reports, providing supervision, training, coaching, and conducting evaluations.Collaborate with Human Resources on employment decisions, including promotions and terminations.Engage with the recruiting team to manage the full-cycle recruitment process for direct reports.Coordinate onboarding for new hires and facilitate scheduling for attorney interviews.Manage the business professionals' compensation budget and ensure operational efficiency within the team.Execute all necessary financial management functions, including processing invoices and maintaining operating expense budgets.

Join aura798 as an Executive Administrative Assistant and Office Manager, where you'll play a pivotal role in ensuring smooth operations within our dynamic office environment. We are seeking a highly organized and proactive individual who can manage administrative tasks while also overseeing office management duties. Your contributions will be essential in fostering a productive and positive workplace culture.

Opportunity Overview: We are excited to announce an opportunity for a highly organized and proactive Senior Administrative Assistant and Office Manager at CohereHealth. Reporting directly to the Chief of Staff, this pivotal role involves providing exceptional administrative support to our executive leadership team while ensuring seamless office operations. This part-time hybrid position allows you to work both remotely and onsite in Boston, making it perfect for those who thrive in dynamic startup environments, enjoy multitasking, and uphold professionalism and confidentiality. What You’ll Do: Deliver comprehensive administrative assistance to C-suite executives, managing intricate calendars, coordinating meetings, and organizing travel arrangements to enhance leadership efficiency. Ensure a well-functioning office environment by collaborating with building management for daily operations, facilities, and security. Oversee all logistical aspects for onsite meetings and events at our Boston office, providing an exceptional experience for employees and guests. Handle sensitive and pivotal information with utmost discretion, professionalism, and sound judgment. What You’ll Need: 5+ years of administrative experience, with at least 3 years dedicated to supporting senior leadership in high-growth or startup settings. Availability to work onsite in the Boston office three days a week. Proven ability to manage complex calendars, coordinate logistics, and effectively support senior executives in a fast-paced environment. Strong organizational skills with the capability to prioritize multiple tasks and meet tight deadlines. Excellent written and verbal communication skills, with experience in supporting executive-level stakeholders and external partners. Demonstrated problem-solving skills and sound judgment in managing business-critical information. Experience in delivering high-quality service in professional or customer-facing settings. Proficiency in Google Workspace, Slack, and similar collaboration tools. Experience in the technology or healthcare technology sectors is preferred. A Bachelor’s degree or equivalent professional experience.

Schedule: Monday - Friday, 8:00am - 5:00pmThe Office Services Associate plays a pivotal role in delivering exceptional back office services tailored to meet the needs of our clients and teams. Key responsibilities encompass a range of services including reprographics (copying) and mail management in both physical and digital formats, alongside support for hospitality, facilities, audio/visual, reception, and other service lines as necessary.Key Responsibilities:*Maintain accurate logs for all office services tasks.*Ensure job tickets are thoroughly completed prior to commencing work.*Execute office services tasks, focusing on reprographics, mail handling, and intake functions in accordance with established protocols.*Adhere to procedures for executing jobs in the correct sequence.*Communicate effectively with supervisors or clients regarding job-related or deadline concerns.*Consistently meet contractual deadlines for job acceptance, completion, and delivery.*Diagnose and resolve basic equipment issues.*Regularly lift items weighing up to 50 lbs.*Prioritize workload efficiently.*Conduct Quality Assurance checks on personal and team deliverables.*Load machines with various supplies including paper and toner.*Respond to phone calls, emails, and service requests as needed.*Engage with clients in person, via phone, or electronically.*Comply with Williams Lea policies as well as client site regulations.*Utilize resources and supplies economically.

Join Veeva Systems as an Office Manager, where you will play a pivotal role in ensuring seamless operations within our Boston office. You will be responsible for overseeing daily office functions, managing administrative tasks, and fostering a positive work environment. Your exceptional organizational skills and attention to detail will help drive the efficiency and productivity of our team.

About the Role Accor Hotels in Boston is hiring an Executive Office Coordinator. This position supports executives with a range of administrative tasks that help the office run smoothly and efficiently. What You Will Do Manage executive calendars and schedules Coordinate meetings and prepare related materials Draft and organize reports Work with multiple departments to support clear communication What We Look For Strong organizational skills Attention to detail Ability to handle several priorities at once Comfort working with colleagues across departments This is a good fit for someone who enjoys keeping things organized and likes supporting a busy executive office.

Join our dynamic team at Veolia Environnement S.A. as an Office Manager / Facility Manager. In this pivotal role, you will oversee the daily operations of our office, ensuring a productive and efficient work environment. You will manage facility-related activities, coordinate administrative support, and facilitate communication between departments to enhance operational efficiency.

Join our dynamic team at Alpha Insight Inc. as an Office Receptionist! In this pivotal role, you will be the first point of contact for our clients and guests, ensuring a warm and welcoming atmosphere. Your responsibilities will include managing phone calls, scheduling appointments, greeting visitors, and supporting administrative tasks as needed.

Lendbuzz is seeking an IT System Administrator based in Boston, MA. This position plays a key role in managing and maintaining the company’s IT infrastructure, with an emphasis on system performance and security. Key Responsibilities Oversee daily operations of IT systems and networks Implement and support IT solutions that align with business requirements Troubleshoot technical issues and resolve incidents quickly Provide technical support to users across the organization Monitor system performance and maintain security standards What We Look For Attention to detail and a proactive approach in IT administration Interest in building skills and advancing within the IT field Ability to collaborate effectively with team members This role offers the opportunity to contribute directly to Lendbuzz’s technology operations and develop professionally within a supportive team environment.

Join our dynamic team as a DataStage Administrator at bcforward in beautiful Boston. As a key player, you will manage and optimize DataStage environments, ensuring high performance and scalability. You will collaborate with data engineers and analysts to support data integration and ETL processes, contributing to our mission of delivering data-driven solutions.

Job Title: On-Call Office Services Specialist (Temporary)This in-person position is primarily based in Boston, MA, with potential travel to various client locations within a 25-mile radius to ensure seamless service delivery. The On-Call Office Services Specialist plays a vital role in maintaining operational continuity and enhancing customer satisfaction by providing outstanding office services.As an Office Services Specialist, you will be responsible for backfilling positions during staff absences, requiring flexibility and quick adaptability to diverse environments. Your contributions are essential for meeting service level agreements and ensuring that clients receive consistent and high-quality support.Core responsibilities include managing mail services, shipping and receiving, data entry, document scanning, and inventory management. Training will be provided at various SPS sites to familiarize you with our operations and enhance your service delivery capabilities.Your ability to deliver prompt, courteous, and efficient service will reflect positively on our company and contribute to a professional workplace atmosphere.

Who We Are:At Emburse, we envision a future where technology drives business value and delivers outstanding results. As leaders in travel and expense solutions, we empower organizations to modernize their financial operations, enhance visibility, and optimize spending across the enterprise through our AI-driven platform.We are on the lookout for a Senior BillingPlatform™ Administrator to take charge of optimizing the performance, reliability, and configuration of our BillingPlatform™ software environment, including its integrations with Salesforce, NetSuite, and Data Warehouse systems. This pivotal role is essential for ensuring accurate billing, smooth quote-to-cash processes, and robust financial controls within our revenue operations.You will collaborate closely with Finance, Revenue Operations, and IT teams to support core billing processes, resolve complex challenges, and spearhead continuous improvement initiatives that drive automation, compliance, and scalability.This position will initially be remote, with a transition to a hybrid model of 3 days in the office once a Boston/Burlington area office is established.

Join CGS Federal as a Senior Database AdministratorEmployment Type: Full-Time, Mid-LevelDepartment: Information TechnologyCGS Federal is on the lookout for a seasoned Senior Database Administrator to oversee and enhance our management of Microsoft SQL Server databases. This role is crucial for ensuring the efficiency and reliability of our database systems.At CGS, we unite driven, skilled individuals who are dedicated to addressing the most pressing challenges faced by government entities through innovative technology solutions. We are searching for candidates who are eager to contribute to government innovation, thrive in collaborative environments, and possess a proactive mindset to anticipate and fulfill the needs of others. Our workplace fosters a supportive atmosphere, promoting professional development through a variety of learning opportunities.Key Responsibilities:Administer Microsoft SQL Server, including Replication, Backup/Restore procedures, Capacity Planning, Reporting Services, Analysis Services, and Integration Services.Facilitate the migration of databases from SQL Server 2012 to SQL Server 2016.Provide comprehensive systems administration support, including planning, execution, testing, installations, and configurations of new hardware and software.Recommend and implement solutions for SQL performance monitoring and tuning.Deploy and support Microsoft Technologies such as Visual Studio Framework, VB.NET, ASP.NET, and Web Services.Support virtualization technologies, including VMware and Microsoft Hyper-V, by creating and configuring virtual machines.Ensure backups of web, application, and database servers are performed according to MPA policies, encompassing daily incremental backups and weekly full backups.Oversee database activities including monitoring, space management, and extended hours of support as required.

Join CGS Federal as a Relativity Administrator!We are looking for a dedicated and experienced professional to support the legal division of a prominent Federal agency in Boston, MA.At CGS Federal, we unite passionate and skilled individuals to tackle the most pressing challenges faced by the government, utilizing innovative technology. We seek candidates who are eager to drive government innovation, thrive in collaborative environments, and proactively address the needs of others. Our workplace fosters employee support and encourages professional development through diverse learning opportunities.Responsibilities:Serve as a Relativity Administrator Analyst within a high-performing team, managing a government instance of Relativity.Demonstrate a robust eDiscovery background and a comprehensive understanding of eDiscovery methodologies.Exhibit exceptional client service skills while collaborating with cross-functional technical and legal teams.Communicate effectively with executive, business, technical, and client stakeholders.Establish a client service approach that aligns with project goals with minimal supervision.Provide outstanding customer service and solutions to both internal and external stakeholders.Prepare, process, and deliver collections, review cases, and productions using Relativity and other eDiscovery tools.Coordinate the scheduling of customer deliverables through the internal workflow system.Respond to customer requests and support tickets quickly and accurately.Utilize Relativity expertise to provide support and training related to case functionality, document review, database administration, and workflow solutions.

Join our dynamic team as a DataStage Administrator where you will be responsible for the management and optimization of our DataStage environment. You will play a crucial role in ensuring data integrity and performance, supporting various data integration projects.

About Us: At Emburse, we empower you to not only envision the future but also to shape it. As a frontrunner in travel and expense management solutions, we are dedicated to developing a future where innovation propels business success and yields remarkable outcomes. Our AI-driven platform enables organizations to modernize their financial operations, enhance visibility, and optimize expenditure enterprise-wide.We are in search of a Senior NetSuite Administrator who will take the lead in overseeing NetSuite architecture, governance, and optimization throughout our organization. This pivotal role involves managing the overall design, configuration, and strategic roadmap for NetSuite, ensuring that our Finance and Accounting processes are scalable, automated, and ready for audits.Collaborating closely with leaders in Finance, Accounting, and Business Systems, the Senior Administrator will design solutions aimed at streamlining financial operations, enhancing data integrity, and fostering growth through automation and integration with Salesforce, BillingPlatform, and our Data Warehouse.This position is crucial for advancing Emburse’s foundational systems for quote-to-cash and record-to-report processes, while significantly reducing our reliance on external contractors through the development of in-house expertise and sustainable system management.Initially, this role will be remote, transitioning to a hybrid model of three days per week at our Boston/Burlington office once it becomes operational.

We are seeking a detail-oriented Administrative Specialist to join our dynamic team at Prosidian Consulting. In this critical role, you will provide comprehensive administrative and professional support services, ensuring the smooth operation of our office and enabling our team to deliver exceptional results for our clients.Your responsibilities will include managing schedules, coordinating meetings, and assisting with project management tasks. You will be the backbone of our administrative functions, playing a key role in facilitating communication and collaboration across various departments.

Role Overview Harvard University’s Microbiology department seeks an Administrative Coordinator based in Boston. This position handles a range of administrative tasks that keep the department running smoothly. The coordinator supports daily operations and helps advance both research and educational projects. Key Responsibilities Manage administrative processes and departmental logistics Support faculty, researchers, and staff with scheduling and documentation Assist with day-to-day activities to maintain efficient operations Work Environment This role offers the chance to contribute within a leading academic institution. The Microbiology department brings together a diverse group of scholars and researchers focused on impactful work in science and education.

Join Our Team as a Jira Lead Administrator!CGS Federal is on the lookout for a skilled Jira Lead Administrator dedicated to transforming the federal IT landscape. In this full-time, mid-level role, you will be integral to our mission as you develop strategies, introduce innovative technologies, refine processes, and enhance mission delivery through the implementation of new tools and practices.At CGS, we unite motivated and talented individuals to tackle the government’s most pressing challenges with advanced technology solutions. We value innovation, collaboration, and foresight, and we strive to create a supportive environment that fosters professional growth through a variety of learning opportunities.