Executive Assistant and Office Manager

Key ResponsibilitiesAs an Executive Assistant and Office Manager at Viant Technology, you will play a crucial role in providing comprehensive administrative and office support to our vibrant Chicago location. This position demands a high level of discretion when handling proprietary and confidential information. You will have the opportunity to immerse yourself in the advertising industry, fostering relationships at various organizational levels while significantly contributing to our operational success. For the right candidate, this role serves as an excellent foundation for career growth and development within our company.Daily ActivitiesOversee Core Sales schedules and manage travel arrangements.Prepare and track business expense reports for sales activities.Coordinate logistics for team meetings, client events, and social gatherings, including venue selection, catering, audio-visual requirements, and transportation.Handle confidential information with the utmost care.Generate weekly sales reports utilizing Google Docs and Google Sheets, informed by Salesforce data.Manage all operational aspects of the Chicago office, including conference room scheduling, supply orders, kitchen inventory, and maintaining office cleanliness.Act as the primary liaison between office management and vendors, ensuring smooth vendor management processes.Assist in cultivating company culture and planning team-building events.Organize and manage company-wide and regional offsites.

Rush Street Interactive (NYSE: RSI) operates in the online casino and sports betting sector, with brands such as BetRivers.com, PlaySugarHouse.com, and RushBet.co. The company focuses on connecting online, social, and land-based gaming to create integrated experiences for players. Role overview The Office Manager and Executive Assistant position in Chicago blends office operations, employee experience, and executive support. This hybrid role acts as a key coordinator for the Chicago office, supporting daily operations and serving as a partner to the Executive Leadership Team (ELT). Maintaining an organized and efficient office environment is central to this role. The Office Manager and Executive Assistant enables senior leaders to focus on their strategic priorities by handling a range of administrative and operational tasks. Work location This position requires on-site presence five days a week in Chicago.

About Pantheon Pantheon is a leading WebOps Platform that empowers the open web, hosting over 300,000 sites in the cloud for renowned clients such as Google, Princeton University, Salesloft, and Doctors Without Borders. Every day, countless developers and marketers enhance, iterate, and scale their WordPress and Drupal sites, connecting with billions worldwide. Our multitenant, container-driven platform simplifies website management through a single dashboard, enabling organizations like Clorox and the United Nations to achieve remarkable results with accelerated development and real-time publishing through collaborative workflows. The Role As we continue to grow and innovate, we seek dynamic individuals ready to make a significant impact. In this position, you will deliver high-level, comprehensive support to our C-Level executives. Your responsibilities will encompass project management, meeting coordination, travel arrangements, and expense reporting. In addition to ensuring our executives operate seamlessly, you will also be tasked with planning and organizing quarterly team offsite events. Collaborating closely with the leadership team, you will tailor each event to suit the team, location, and agenda, ensuring that every experience is memorable and impactful. Our ideal Executive Assistant will proactively partner with the leadership team to identify and resolve potential challenges, keeping critical initiatives on track and empowering our executives to focus on high-priority tasks. This role requires adaptability, as you will often need to switch priorities swiftly. Anticipating needs, managing complex schedules, and fostering effective cross-functional relationships are essential components of this role. Clear, consistent communication across the organization will be key to your success. This is an in-office role based in Chicago, IL.

West Monroe is looking for an experienced Executive Assistant to join the Chicago office. This position supports senior leaders and calls for someone who is highly organized, detail-oriented, and able to handle sensitive information with professionalism. Flexibility and the ability to adapt to shifting priorities are essential in this role. What you will do Deliver comprehensive administrative support, acting as the main contact for both internal teams and external partners. Oversee complex calendar management: schedule meetings, prepare agendas, coordinate video conferences and events, and resolve scheduling conflicts. Organize logistics and materials for meetings, including executive management sessions, and document meeting minutes as needed. Create and edit documents using Word, Excel, and PowerPoint. Arrange travel plans, including booking flights, accommodations, ground transportation, and handling necessary documentation. Track and manage expenses for supported leaders. Handle confidential information with care and discretion. Assist with additional projects and tasks as assigned. Requirements Minimum 5 years of experience as an executive or administrative assistant, preferably supporting senior executives across multiple time zones. Proven ability to prioritize and manage several projects simultaneously, meeting deadlines with minimal supervision. Strong communication skills, both oral and written, and comfortable interacting with executives and senior leaders. Excellent interpersonal skills and high emotional intelligence. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

As an Assistant Brand Executive at alphabeinsightinc, you will play a pivotal role in supporting our brand strategy and execution. You'll collaborate with cross-functional teams to ensure brand consistency and drive market growth. Your creative insights will contribute to innovative marketing campaigns that resonate with our target audience.

Senior Lifestyle is seeking a full-time Business Office Manager based in Chicago. This role centers on managing the day-to-day administrative functions that keep the office running efficiently. The Business Office Manager collaborates with multiple teams to support organized processes and smooth communication. Main responsibilities Oversee daily office administration and support activities Coordinate with various departments to foster effective communication and teamwork Help maintain steady and efficient operations across the organization Play a part in creating a positive environment for residents and staff Collaboration and impact This position works closely with different teams to ensure workflows remain organized and responsive. The Business Office Manager helps create a welcoming and supportive atmosphere for everyone in the community.

Role overview Covista is looking for an Executive Assistant to work closely with C-suite executives in Chicago. This position is essential for maintaining the daily flow of operations. Strong organizational skills, attention to detail, and the ability to anticipate needs are important for success. What you will do Manage complex calendars and schedules for senior leaders Coordinate meetings, appointments, and travel plans Handle a range of administrative tasks to support smooth operations Who thrives in this role People who are organized and proactive Those comfortable supporting senior executives Individuals who work well in a busy office environment

Horizon3ai is looking for an Office Operations Manager to keep daily operations on track at the Chicago office. This position plays a key role in maintaining an efficient workspace and supporting the team's productivity. Responsibilities Oversee administrative functions and manage office activities Coordinate day-to-day operational tasks Allocate and manage office resources to meet team needs Assist with putting operational strategies in place to help reach company objectives Location This role is based in Chicago, Illinois.

Position Overview:As the Front Office Manager reporting directly to the Director of Front Office, you will play a pivotal role in overseeing the Rooms department. Your leadership will ensure that our service standards are met with professionalism, warmth, and a commitment to guest satisfaction.Oversee all operations within the Rooms department, maintaining high service standards and a friendly environment.Lead by example to create a collaborative and compassionate workplace culture.Address and resolve guest concerns promptly, ensuring a memorable experience by effectively communicating with the relevant departments.Drive revenue growth for rooms through upselling, promoting loyalty programs, and supporting Revenue Management initiatives.Manage hotel operations during overnight shifts, focusing on front office tasks, night audits, and maintaining safety and security protocols.Ensure accurate reporting of daily operations in compliance with auditing standards.

Role Overview NielsenIQ is looking for an Executive Assistant in Chicago to support the executive team. This role focuses on keeping daily operations running smoothly by managing schedules, organizing meetings, and helping communication flow across departments. What You Will Do Manage calendars and appointments for executives Coordinate meetings, including logistics and materials Support communication between teams and departments Location This position is based in Chicago.

Zirtual is a company committed to fostering a work-life balance, offering clients highly skilled and educated remote executive assistants to cater to their personal and professional requirements. Our team of Virtual Assistants (VA) based in Canada and the US is dedicated to not just meeting but exceeding client expectations.The Virtual Assistant plays a crucial role at Zirtual, acting as the primary point of contact for clients and working autonomously to fulfill their needs. Each VA is supported by an assigned Account Supervisor, who aids in managing the client relationship, addressing plan adjustments, and providing feedback on quality and delegation matters.The VA will deliver top-notch administrative services by handling tasks and projects assigned by clients, ensuring timely execution with the utmost quality. As the main contact for their clients, the VA must be well-acquainted with each client’s preferences and requirements. Consistent and proactive communication with clients and Account Supervisors is essential. Virtual Assistants are expected to be available during business hours as agreed with each client, although 24/7 availability is not required. VAs will send weekly usage reports, respond to all communications within a two-hour window, maintain detailed and updated client profiles, and adhere to Zirtual's best practices for success.Key Responsibilities:The VA may assist clients with:Project management and organization to ensure timely completion of projects and goals.Personal and business calendar management, including scheduling and coordinating appointments.

About UsEgon Zehnder is a leading global executive search and leadership advisory firm, dedicated to empowering leaders as they confront complex challenges with human insights. Our mission is to help organizations unravel their leadership dilemmas and provide candid feedback and guidance that enables leaders to discover their authentic selves and purposes. We believe that through effective leadership, we can collectively drive transformation in individuals, organizations, and society at large.Role OverviewThe Executive Assistant plays a pivotal role in supporting one or more consultants, offering comprehensive assistance throughout client engagements while taking ownership of various administrative tasks. This position demands an individual who is adept at planning, executing, and finalizing projects within established timelines. Responsibilities include resource acquisition and coordination of team efforts to ensure project delivery aligns with expectations. The Executive Assistant must be proactive in managing project scope changes, identifying potential issues, and implementing contingency plans as necessary.The ideal candidate will exhibit exceptional flexibility, strong multitasking capabilities, and a passion for navigating the dynamic nature of managing multiple projects with shifting priorities. The Executive Assistant is expected to take pride in their involvement, effectively orchestrating all elements that contribute to a successful engagement. Discretion in handling client and candidate interactions is paramount.Key ResponsibilitiesAdministrative Duties Coordinate all scheduling activities, including candidate meetings, client engagements, business development discussions, and internal meetings, utilizing video conferencing as needed. Manage intricate calendars, prioritizing meetings and calls effectively. Organize and coordinate complex travel arrangements, itineraries, and agendas for consultants and candidates, and compile relevant documentation for travel-related meetings. Process expense reimbursements for consultants and candidates. Draft, prepare, and edit confidential correspondence. Perform additional administrative tasks, such as answering phone calls, welcoming visitors, planning events, and undertaking ad-hoc projects as assigned. Ensure the accuracy and currency of our global database, maintaining all client and internal documents, candidate information, notes, emails, and appointments. Assist with office and reception responsibilities to maintain smooth operations, providing support to fellow Executive Assistants as needed to manage workloads.

About Flywheel Digital Flywheel Digital delivers a full range of digital commerce solutions that help major brands grow across leading online marketplaces. The company’s tools provide clients with near real-time performance data, supporting improvements in sales, market share, and profit margins. With teams based in the Americas, Europe, and APAC, Flywheel Digital offers a career path with meaningful impact, room for advancement, and strong support. Role Overview The Assistant Account Executive will serve as a main point of contact between clients and internal agency teams, including account management, creative, digital, and production. This role focuses on keeping projects and tasks on track, ensuring smooth communication and execution from start to finish. What You Will Do Develop, manage, and execute a variety of programs and tasks, including: Drafting internal and external communications such as briefs, status updates, change orders, and approvals for estimates or purchase orders Coordinating vendor relationships and scheduling meetings Building and maintaining project timelines and budgets Tracking timely delivery of materials and meeting market launch dates for each project Facilitate clear communication to keep cross-functional teams aligned on project scope and goals Organize and manage client workflows for assigned smaller projects from beginning to end Work with Project Management to develop and update project timelines throughout each phase Support Project Management in preparing projects for Studio Production, including thorough proofing of all final deliverables by both internal teams and clients Stay current on technical aspects and methods related to creative and print/digital production Handle financial tasks such as estimating time and costs based on project requirements, drafting estimates, entering data into finance systems, and tracking costs to alert the Account lead of any discrepancies Location: Chicago, Illinois, United States

We are looking for a highly skilled and detail-oriented Executive Assistant to the CEO at accentedge, LLC. This critical position involves providing comprehensive support to the CEO by managing schedules, facilitating communication, and handling various administrative tasks to ensure the executive office runs smoothly. The successful candidate will possess strong organizational abilities and the capacity to manage multiple priorities with precision.Key ResponsibilitiesCoordinate and manage the CEO's calendar, including scheduling meetings and arranging travel to maximize productivity.Serve as the primary liaison between the CEO and both internal and external stakeholders.Draft, manage, and oversee correspondence, reports, and presentations for executive meetings.Prepare meeting agendas, take minutes, and track action items to ensure follow-up.Assist with project management and coordination of key initiatives, ensuring milestones are communicated and met.Organize company events, board meetings, and team-building activities as required.Uphold confidentiality and manage sensitive information with the utmost integrity.Actively seek opportunities to enhance efficiency and effectiveness within the executive office.QualificationsMinimum of 5 years' experience as an executive assistant or in a similar role supporting senior management.Exceptional organizational and multitasking skills, with the ability to effectively prioritize tasks.Strong written and verbal communication skills, exhibiting a high level of professionalism.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software.Proven ability to manage intricate schedules and work efficiently under tight deadlines.Strong analytical and problem-solving capabilities, with a keen attention to detail.Ability to work both independently and collaboratively in a fast-paced environment.Experience in technology or startup environments is an advantage.Preferred QualificationsBachelor's degree in Business Administration or a related discipline.Familiarity with project management tools and software.Experience dealing with sensitive and confidential information.Flexibility to work varied hours as necessary to accommodate the CEO’s schedule.

OverviewAs an essential member of our team, the Office Manager plays a pivotal role in ensuring the seamless operation of our corporate headquarters. This position is focused on delivering vital administrative and operational support across the organization, enabling us to foster a productive and welcoming work environment. You will be the go-to person for daily office functions, travel arrangements, shipping logistics, onboarding new team members, and managing shared resources.This hands-on role requires a proactive individual who can provide exceptional support to employees, visitors, vendors, and building management, while maintaining a flexible approach to meet the evolving needs of our teams.Key ResponsibilitiesOffice Operations & On-Site SupportWelcome visitors and manage guest registrations while ensuring front-desk coverage.Handle badge management, guest passes, and oversee general building access protocols.Submit, track, and follow up on maintenance and building requests, including the scheduling and setup of conference rooms.Organize office meals, including lunches, breakfasts, and catered meetings.Plan and coordinate company events, managing logistics, vendor relations, supply orders, internal team coordination, and on-site execution for smooth operations.Maintain and organize kitchen supplies, snacks, and communal areas.Oversee the ordering and management of office supplies and shared materials.Manage incoming deliveries, outgoing mail, shipping requirements (including labels), and document shredding.Ensure office cleanliness and organization, including shared equipment and resources.Administrative and Operational SupportAssist with onboarding and offboarding processes, ensuring workspace readiness.Monitor and direct requests from shared inboxes.Provide administrative support across teams as necessary.Handle basic check deposits and printing tasks, including coordinating with Accounting on relevant queries.

Hello and welcome! We are GALAPAGOS, a leading biotechnology firm based in Belgium, expanding our executive team in the U.S. Our mission is to deliver cutting-edge medicines that significantly impact patients' lives by fostering life-changing science and innovation, particularly in the fields of immunology and oncology. We are currently seeking an Executive Assistant to the General Counsel and Corporate Secretary Office.Job OverviewAre you adept at providing executive support to top-tier leadership? Are you prepared to be the right hand to our General Counsel and play a crucial role in the Legal, Privacy, and Compliance sectors of GALAPAGOS, a pioneering biotechnology company?Join us in our mission to discover revolutionary medicines that enhance quality of life. We are looking for experienced professionals who see opportunities in every challenge. We seek innovators and decisive thinkers, individuals with an entrepreneurial mindset who are not satisfied with the status quo.We value collaborative pioneers and steadfast idealists. In essence, we are looking for top talent, and that’s where you come in. You are a 'Make-it-Happen' individual with a proactive, solution-oriented approach, believing that no task is too big or too small.Your enthusiasm, creativity, and determination will shape the future of life-enhancing medicines. If you’re ready to make a difference for patients, challenge the ordinary, and craft transformative solutions, we can’t wait to meet you.Your ResponsibilitiesPOSITION SUMMARY:Deliver comprehensive administrative and operational assistance to the General Counsel (GC) and the Legal & Compliance team. Serve as a trusted partner to the GC, facilitating the effective execution of priorities, ensuring operational excellence, and promoting collaboration across departments and leadership levels.CORE RESPONSIBILITIES:Executive SupportAct as the primary point of contact for the GC and Legal function.Oversee the GC’s calendar, travel arrangements, priorities, and follow-up on action items.Coordinate and manage meetings, events, and high-level engagements (e.g., Executive Committee, Management Committee, Board).Handle sensitive information and apply sound judgment in decision-making.Legal and Administrative OperationsProvide...

Join our dynamic team at Kelly Services as an Office and Clerical Support Specialist in Chicago! In this role, you'll provide essential administrative support that keeps our operations running smoothly. Your responsibilities will include managing correspondence, organizing schedules, and assisting with various office tasks. If you have a passion for organization and efficiency, we want to hear from you!

Join Our Team as Front Office ManagerAt Soho House, the role of Front Office Manager is vital in delivering exceptional hospitality and creating a welcoming atmosphere for our members and guests. This role focuses on fostering professional relationships with both internal and external stakeholders while implementing efficient processes that enhance the overall guest experience. The Front Office Manager will oversee hotel room operations, the Front Office team, including Butlers, Receptionists, and Member Services, and assist in managing our Reservations/PBX Department and the Evening Membership Guest List.The ideal candidate will possess significant experience in managing a bustling, customer-centric boutique hotel environment. A keen attention to detail and an unwavering passion for hospitality and the Soho House brand are essential for success in this role.Main Responsibilities:Lead and inspire the team, refining operational processes to enhance guest experiences and encourage staff to deliver exceptional service.Set and monitor departmental goals related to payroll, expenses, staffing, and guest services; manage budgets and ensure accuracy in guest correspondence and claims.Oversee concierge operations, providing valuable information about local attractions and points of interest.Support daily operations by greeting hotel guests and members warmly upon arrival.Direct and motivate staff to maintain the service standards established by Soho House & Co, ensuring new hires receive thorough onboarding training.Participate in identifying talent gaps, conducting interviews, and hosting training sessions to develop staff skills while providing guidance and discipline when necessary.Communicate daily events, guest lists, VIPs, occupancy levels, and sales budgets effectively.Respond promptly and professionally to all guest and staff inquiries to resolve any issues.Collaborate with the controller and Purchasing Manager to ensure inventory management and ordering processes are efficient.Deliver outstanding customer service, tracking and reporting guest disputes and claims accurately.

Are you prepared to drive meaningful change?West Monroe is on the lookout for an experienced Senior Manager to become a vital part of our Operations Excellence team within the Enterprise Strategy & Execution (ES&E) domain.The ideal candidate will possess a wealth of knowledge in guiding clients through extensive transformation initiatives, ensuring that the value derived from these changes is maximized. This role involves establishing a centralized transformation office with distinct functions aimed at enhancing delivery orchestration, change management, enterprise architecture, vendor management, and value realization.Our ES&E consultants are dedicated to delivering holistic solutions that revamp operations through strategic sourcing, effective transformation management, and the optimization of people, processes, and technology. Candidates should also have the capability to develop and/or refine support methodologies and tools, integrating them with various consulting solutions (such as technology and industry practices).Your Responsibilities:Conduct assessments of transformation readiness, provide insights on the current and ideal states of existing transformation offices, and establish transformation offices to implement and sustain change.Act as a delivery leader on projects of moderate to high complexity and scale, communicating directly with client sponsors and demonstrating exceptional engagement management, client relationship, client satisfaction, risk management, and team leadership skills.Oversee engagement scope, budget, deliverables, profitability, work management and reporting, change management, vendor management, and team development.Collaborate with discipline leadership to shape the firm's direction and strategy in your functional area.Partner with industry practice leaders to create tailored go-to-market strategies.Stay updated on relevant technologies, develop methodologies, and ensure quality assurance and toolsets utilized within the practice remain top-notch.Position yourself as a key resource for business development opportunities by collaborating with other West Monroe practices to cross-sell capabilities to our clients, initiating multiple projects, leading complex pursuits, and identifying competitive threats or market trends.

Role Overview Northwestern Medicine is hiring a full-time Executive Administrative Assistant for the Internal Medicine department in Chicago. This position supports daily operations, manages schedules, and helps keep communication flowing between team members. What You Will Do Coordinate calendars and appointments for the Internal Medicine team Support office operations, including handling correspondence and organizing documents Facilitate communication within the department to help maintain efficient workflows Assist with administrative tasks that support patient care and departmental goals Schedule This is a full-time, days position based in Chicago.