Payroll & Benefits Administrator

Payroll & Benefits AdministratorAbout the Role:At IDEO, we leverage design thinking to shape innovative products, services, and experiences. As the Payroll & Benefits Administrator within our Talent team, you will play a vital role in enhancing the employee experience. Your responsibilities include overseeing payroll, retirement plans, and benefits programs …

Role overview Northwestern Medicine seeks a Payroll Administrative Coordinator based in Chicago. This position plays a key role in supporting the payroll department, focusing on accurate payroll processing, maintaining up-to-date employee records, and ensuring the team follows relevant regulations. The role requires a high level of organization and careful attention to detail. Responsibilities Process payroll with accuracy and meet established deadlines Keep employee records current and organized Assist the team in staying compliant with payroll regulations Contribute to daily departmental tasks as assigned Respond to payroll questions and help resolve related issues Requirements Ability to handle multiple tasks efficiently Strong organizational and problem-solving abilities Keen attention to detail Proactive approach to routine responsibilities

Located at 1 S. Wacker Dr., Chicago, IL 60606, the Payroll Manager will play a pivotal role in overseeing and refining payroll operations, ensuring timely and accurate pay processing. This position requires a blend of technical expertise, strong leadership, and a comprehensive understanding of payroll systems and labor regulations. In collaboration with both internal teams and external vendors, the Payroll Manager will standardize processes to enhance efficiency and guarantee compliance with federal, state, and local laws.

About UsAt DriveWealth, we are dedicated to transforming the investment landscape by making it accessible for everyone. Our vision is to empower individuals to take charge of their financial destinies, unhindered by geographical barriers or outdated systems. As a leading global B2B financial technology firm, we provide an innovative API-driven platform that enables our partners to deliver effortless investing and trading experiences for clients around the globe, all via mobile devices. Our suite of technology solutions facilitates conventional investment practices along with modern offerings such as fractional share ownership, creating a robust environment for trading U.S. equities, mutual funds, ETFs, fixed income, and options.Now is an exciting time to be part of a groundbreaking venture with a team primed to seize unique opportunities. Our workplace culture marries the dynamic spirit of a fintech startup with the reliability and discipline characteristic of Wall Street, fostering an environment that encourages creativity and innovation while ensuring strict adherence to regulatory standards. Join us in shaping the future of global investing!Role OverviewThe Senior Payroll Specialist will take charge of DriveWealth's payroll functions, ensuring smooth day-to-day operations and proactive compliance with payroll regulations. This role encompasses the full execution of our domestic and international payroll processes, alongside overseeing our transition to ADP for modernized and automated operations. Success in this position demands a technology-driven mindset to effectively manage complex multi-state payroll operations while upholding stringent tax and regulatory compliance and ensuring accuracy in benefits accounting and general ledger reconciliations. You will play a vital role in linking payroll, accounting, and technology to establish a scalable and audit-ready framework for our growth trajectory. This position will be based in our Chicago office.Key ResponsibilitiesPayroll Management: Accurately process payroll for all employees in the U.S. and Lithuania.ADP Implementation: Assist with the ADP transition, ensuring data integrity and system configuration.Compliance Assurance: Ensure compliance with federal, state, and local payroll laws.Tax Management: Oversee reporting, garnishments, and statutory filings to ensure timely submissions.

O'Hagan Meyer is a vibrant and expanding law firm dedicated to delivering practical, innovative, and outstanding litigation and advisory services to our esteemed clients. We are in search of an enthusiastic and detail-oriented Benefits Administrator with substantial experience in managing employee benefits across various states, including but not limited to California and New York. The perfect candidate will have a robust foundation in benefits administration and compliance, featuring comprehensive knowledge of federal and state regulations such as the Affordable Care Act (ACA), ERISA, COBRA, HIPAA, and relevant leave laws. This role demands the capability to oversee the entire lifecycle of benefits administration, including enrollment, compliance tracking, audits, reporting, and employee assistance. Key Responsibilities:Administer and oversee employee benefits programs in accordance with ACA, ERISA, COBRA, and relevant state regulations.Manage benefits enrollment, qualifying life events, and annual open enrollment procedures.Ensure precise ACA tracking, measurement periods, and reporting (including 1094/1095 filings).Support ERISA compliance, including plan documentation, SPD distribution, and audit preparedness.Coordinate COBRA administration and vendor management.Oversee leave of absence programs, including FMLA, CFRA, state disability, and paid family leave.Assist with claims resolution and act as a liaison between employees and benefits providers.Maintain accurate records and uphold data integrity across HRIS and benefits systems.

Join Our Team as a Human Resources Payroll Coordinator!At Marcus Evans, a distinguished global Business Intelligence and Marketing Events firm with 49 offices worldwide, we empower our clients through innovative solutions and impactful meetings. Our mission is to help leading organizations strengthen their businesses, and we're looking for a proactive and energetic individual to be part of our dynamic HR team in our Chicago office.As the Human Resources Payroll Coordinator, you will be essential in supporting our US operations, working closely with both the Finance Director and the Managing Director of Global Talent Acquisition & Development. This is an in-person position based in our Chicago office.

Role Overview Okta, Inc. is hiring a Staff Product Analyst focused on Workday Payroll. This role centers on analyzing and improving payroll processes within the Workday platform. The position is based in Bellevue, WA; Chicago, IL; San Francisco, CA; or Washington, DC. What You Will Do Analyze payroll workflows and data to support seamless integration and strong functionality in Workday Payroll. Work closely with teams across product, engineering, and operations to identify areas for improvement. Help shape product enhancements that improve the payroll experience for users. Collaboration This role partners with colleagues from multiple departments to ensure payroll solutions meet business needs and deliver a reliable user experience.

About Gusto Gusto supports the small business economy by managing payroll, health insurance, 401(k)s, and HR services. This lets business owners focus on their work and customers. With teams in Denver, San Francisco, and New York, Gusto serves over 400,000 small businesses nationwide. The company values a workplace that reflects the diversity of the communities it serves. Full-time employees receive a competitive base salary, a comprehensive benefits package, and equity (RSUs). Compensation varies by role, level, and location. Details about Gusto’s Total Rewards philosophy are available online. AI plays an active role at Gusto. Team members are encouraged to use AI tools relevant to their work and to grow their skills as technology evolves. The need for AI experience depends on the position and is assessed during the interview process. Role Overview: Director of Partner Growth for Embedded Payroll Solutions Gusto Embedded Payroll (GEP) is a major growth initiative, allowing software companies to offer Gusto-powered payroll directly within their products. The Director of Partner Growth leads efforts to help embedded partners succeed, executes go-to-market strategies, increases partner revenue, and builds the operational and strategic foundations to scale this business toward $100M and beyond. What You Will Do Oversee a cross-functional team focused on Partner Success Management (PSM) and Partner Enablement. Maintain direct involvement with key partner relationships while managing the team. Shape and execute the partner growth strategy from planning through launch and ongoing optimization. Manage go-to-market planning, launch sequencing, and escalation issues. Develop and nurture executive-level relationships with partners. The partnerships organization at Gusto seeks out and builds strategic partnerships in emerging sectors. Gusto Embedded Payroll expands the company’s reach, helping thousands of additional businesses beyond Gusto’s direct customers and playing a key role in the company’s growth. Locations This role is based in one of the following cities: Denver, CO; San Francisco, CA; New York, NY; Las Vegas, NV; Atlanta, GA; Chicago, IL; Phoenix, AZ.

Role overview Milhouse Engineering & Construction, Inc. is looking for a Project Administrator - Administrative Assistant in Chicago, Illinois. This role supports project managers and teams by managing essential administrative work that keeps projects moving forward. What you will do Schedule meetings for project teams and stakeholders Organize and maintain project documentation Assist with preparing reports and project updates Help keep communication clear and tasks on track What helps you succeed Strong organizational skills Attention to detail Ability to manage multiple priorities Clear communication, both written and verbal

Join Akunacapital as a Compensation & Benefits Coordinator, where you will play a vital role in shaping our employee compensation structure and benefit programs. Your expertise will ensure that our compensation packages attract and retain top talent, while also aligning with our company's strategic goals.In this position, you will collaborate with HR and management to analyze market trends, oversee benefit programs, and maintain compliance with regulations. Your analytical skills will help us make informed decisions about compensation policies and employee satisfaction.

Lewis Associates is seeking a dedicated Employee Benefits Attorney to join our legal team in Chicago. In this role, you will provide expert legal advice on employee benefits, including retirement plans, health benefits, and compliance with ERISA regulations. You will work closely with clients to ensure adherence to legal standards and help navigate complex legal frameworks.

Who Are We?ElectronX™ is pioneering the first U.S.-regulated, direct access electricity derivatives market, providing innovative financial products designed to mitigate the challenges of volatile short-term electricity pricing. With a presence in both Chicago and New York City, we aim to establish essential financial infrastructure and risk management solutions to facilitate U.S. energy production, diversification, and grid expansion amidst an era of surging power demand.As a venture capital-backed startup, we are proud to be supported by leading VC partners including Innovation Endeavors, Systemiq Capital, Equinor Ventures, Shell Ventures LLC, DCVC, Amplo, BoxGroup, and Lightning Capital.Who Are We Looking For?In the dynamic and competitive landscape of quantitative capital markets, ElectronX seeks individuals who are resourceful, inquisitive, and adaptable to change. Our innovative culture thrives on collaboration and entrepreneurial spirit, valuing team members with the resilience and intellect required for both immediate and long-term success.As an Office Administrator, you will play a pivotal role in supporting ElectronX’s executive team and ensuring the seamless operation of our Chicago and New York offices. This position is central to a fast-paced startup environment where your proactive approach, discretion, and impeccable execution will empower our leadership. Your efforts will allow our team to focus on what they excel at.Your ResponsibilitiesOffice AdministrationVendor Management: Oversee office supplies and maintain vendor relationships for both locations.Office Experience: Create a productive and welcoming atmosphere by organizing team meals and ensuring the office is well-stocked.Corporate Events: Plan and coordinate corporate gatherings, including meetings and team-building initiatives.Event Logistics: Manage logistics for events, including venue selection, catering, transportation, and technical requirements.Workplace Operations: Facilitate a smooth onboarding experience for new hires and collaborate with IT and building management to ensure both offices are secure and equipped.

Canon Design is hiring a Project Administrator to join its Chicago, IL office. This role centers on in-office administrative support for project teams, with some travel for client meetings and on-site visits when needed. Key responsibilities Coordinate communication across internal and external team members, gathering project updates, deliverables, and preparing weekly status summaries for email distribution. Schedule and organize client meetings as required. Assist with preparing project progress reports and drafting memos or presentations for project teams. Support proposal and contract processes, including helping with fee development during proposal stages. Document and transcribe meeting notes, and maintain organized project files following firm standards. Manage accounts payable by reviewing consultant statements, responding to inquiries, and working with accounting to resolve payment issues. Assist Practice and Operations leaders in evaluating project and program performance. Support Project Managers by reviewing and approving consultant invoices, and preparing approvals for scope changes and payment processing for completed services. Monitor project processes such as agreements, quality plans, and legal requirements, providing research or feedback as needed. Facilitate labor transfers and manage project expense distribution for billing. Oversee team workload and coordination. Create and manage complex spreadsheets and databases using Excel and Access. Assist with project staffing data in Deltek Vision Project/Resource Planning. Maintain financial records related to project status. May provide support for marketing tasks, such as preparing proposal presentations, when requested. Travel as needed. Work environment This position is based in the Chicago office and involves regular in-person collaboration with project teams. Occasional travel to client sites or meetings may be required.

Join Harvey's MissionAt Harvey, we’re revolutionizing the landscape of legal and professional services through comprehensive transformations. By leveraging cutting-edge agentic AI, a robust enterprise platform, and extensive expertise, we are redefining the execution of critical knowledge work for the future.This is a unique opportunity to contribute to a pioneering company at a pivotal moment. With over 1,000 clients across more than 60 countries, strong product-market fit, and exceptional investor backing, we’re rapidly scaling and creating a new industry category. Our ambitious goals, high standards, and unparalleled growth opportunities—personal, professional, and financial—set us apart.Our dedicated team is talented, driven, and passionately aligned with our mission. We act swiftly, work with intensity, and take significant ownership of the challenges we face—from initial concepts to long-term solutions. By staying close to our customers—collaborating across leadership and engineering—we address real concerns with urgency and care. If you excel in dynamic environments, strive for excellence, and want to shape the future of work alongside a team that elevates standards, we welcome you to join us.At Harvey, we are writing the future of professional services today—and we’re just at the beginning.Position OverviewWe are looking for a detail-oriented and highly motivated Senior Payroll and Equity Analyst to become a key member of our expanding Finance team. In this pivotal role, you will ensure the precise and timely management of payroll and equity operations throughout the organization. As an essential contributor to Harvey's payroll/equity team during a dynamic growth phase, you will have the chance to develop scalable processes, collaborate with People Operations, Accounting, and Finance teams, and enhance the overall employee experience. This position is ideally suited for a payroll and equity expert who thrives in a fast-paced, evolving landscape and is committed to operational excellence.Key ResponsibilitiesPayroll OperationsAct as a subject matter expert in comprehensive payroll operationsFacilitate the accurate and timely processing of semi-monthly, bi-weekly, and off-cycle payrolls, including sales compensation, bonuses, and termination payoutsAnalyze and reconcile payroll data encompassing earnings, deductions, tax withholdings, and garnishmentsEnsure adherence to all relevant federal, state, and local payroll tax regulationsMaintain meticulous payroll records and documentation

Join Prosidian Consulting as an Administrative Support Professional, where you will play a vital role in ensuring the smooth operation of our Chicago office. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks effectively. You will be responsible for providing administrative support to our teams, facilitating communication, and ensuring that our office runs efficiently.

Join Arete Technologies Inc. as an iSeries (AS400) Administrator and play a pivotal role in managing and maintaining our AS400 systems. You will ensure optimal performance, reliability, and security of our infrastructure while collaborating with cross-functional teams. This is an excellent opportunity to advance your career in a dynamic and innovative environment.

Join usm2 as a SAGE Administrator! We are seeking an experienced individual to manage and optimize our SAGE systems. The ideal candidate will have a strong background in system administration and be ready to tackle challenges in a fast-paced environment.

Join our dynamic team at Metropolis as an Oracle Database Administrator. In this pivotal role, you will be responsible for the installation, configuration, and maintenance of our Oracle databases, ensuring optimal performance and security. You will collaborate with various teams to support database-related projects and contribute to our commitment to excellence.

Senior Lifestyle seeks an Administrative Assistant in Chicago to help manage daily operations and keep the organization on track. This position plays a key role in supporting both the team and the residents. Main responsibilities Handle a variety of administrative tasks to keep office functions running smoothly Assist the team in creating a positive experience for residents Support the company’s mission of delivering strong senior living services Who will succeed Individuals who pay close attention to detail Organized team members who enjoy collaboration People motivated to make a difference in a senior living community

As the Co-Founder and CEO of futuresight, you will be at the forefront of reshaping the AI benefits and InsureTech landscape. Your vision and leadership will drive innovation, create groundbreaking solutions, and ensure that our company remains a leader in the industry. This is an exceptional opportunity for an entrepreneur who is passionate about leveraging artificial intelligence to enhance insurance and benefits solutions.