Executive Assistant - 12 Month Fixed Term Contract (Maternity Cover)

Join our dynamic team at Octo Energy as an Executive Assistant on a 12-month fixed-term contract to cover maternity leave. In this pivotal role, you will provide high-level administrative support to senior management, ensuring seamless operations and effective communication.

At Hometrack, we are revolutionizing the mortgage process for lenders, brokers, and consumers by offering unparalleled digital valuation, property risk decision-making, and property data services. Our leadership team is pivotal in fulfilling this vision, and we are in search of an outstanding Executive Assistant to facilitate their operational efficiency.Hometrack is looking for a seasoned, efficient, and professional Executive Assistant to provide support to the Chief Executive Officer, Chief Operating Officer, and the Senior Leadership Team (SLT) for a 12-month fixed-term contract, covering maternity leave.In this role, you will report directly to the leadership team, acting as a highly organized self-starter who excels in a dynamic environment. You will take pleasure in enhancing processes, managing intricate priorities, and ensuring impeccable execution across various business functions. Your success will enable senior leaders to concentrate on strategic priorities while you ensure seamless operations behind the scenes.Key ResponsibilitiesLeadership Support & ExecutionOversee and coordinate the entire array of leadership meeting schedules, including All Hands, Operational Leadership Meetings, and New Joiner Inductions. Manage logistics, technology setups, and calendar oversight for all essential leadership meetings. Guarantee smooth operations and provide immediate support during meetings.Calendar & Travel ManagementAdminister complex calendars for the CEO and COO, along with the broader SLT as needed. Arrange travel plans as necessary, maintaining efficiency and meticulous attention to detail.Meeting ManagementPrepare the CEO and COO comprehensively for meetings. Handle meeting logistics, agendas, and follow-up actions.Project Coordination & ExecutionCollaborate closely with the SLT to synchronize business activities and ensure deadlines are adhered to. Introduce systems to monitor tasks, deadlines, and dependencies. Proactively follow up with stakeholders to confirm task completion. Compile regular updates and reports for the SLT.Hometrack Leadership Team MeetingsFacilitate and attend SLT meetings. Distribute agendas, document discussions, and track action items until completion.Events & EngagementOversee logistics for Hometrack client events in collaboration with the Marketing team. Organize internal team events, workshops, and offsites, including venue and catering arrangements.Communication & DocumentationAct as a liaison for internal and external communications on behalf of the SLT as appropriate. Draft, edit, and manage correspondence, emails, and communications.

Role Overview Octagon is seeking a Vice President of Motorsports for a 12-month maternity cover based in London. This senior leader will guide the motorsports team, ensuring stability and momentum through the year. Key Responsibilities Lead and motivate the motorsports department, providing clear direction during the cover period. Shape and execute marketing strategies tailored to the motorsports sector. Manage and strengthen relationships with key partners. Identify and pursue growth opportunities within the industry. What Octagon Looks For Extensive experience in motorsports management or a related field. Strong strategic planning and leadership skills. History of delivering results through partnership management and marketing initiatives. Genuine enthusiasm for motorsports. This is a fixed-term role covering a 12-month maternity leave, offering the chance to lead a well-established team through a pivotal period.

About Zinc NetworkFor over 15 years, Zinc Network has empowered governments and businesses to tackle the most intricate global challenges through the innovative use of communications, technology, and behavioural science. Our work encompasses critical issues such as online child protection, enhancing democratic resilience, and promoting purpose-driven technologies and organizations.In collaboration with a worldwide network of media outlets, communities, and influencers, we assist clients in deciphering complex issues, designing impactful behavioural interventions, launching persuasive campaigns, activating trusted grassroots networks, and assessing outcomes.We are excited to introduce Kora — our AI-powered platform that consolidates our expertise into scalable technology, allowing clients to operate more efficiently, effectively, and economically.We seek passionate individuals ready to engage at the crossroads of geopolitics, security, and technological innovation, dedicated to fostering a safer and more secure world.Job OverviewAs the HR Executive, you will be instrumental in delivering proactive HR support across the organization, enhancing employee engagement, promoting talent development, and driving organizational effectiveness. You will manage essential HR processes, provide first-line guidance to managers and employees, and contribute to the continuous enhancement of HR practices. This position includes maintaining HR records, managing recruitment efforts, leading onboarding processes, and addressing employee relations matters while ensuring adherence to HR policies, procedures, and UK employment legislation.The HR Executive role is based in London, with a requirement to be present in our office at least 3 days a week.Key ResponsibilitiesRecruitment and Onboarding:Assist in the recruitment process by posting job openings, screening applications, scheduling interviews, and facilitating candidate communication.Prepare new hire paperwork and conduct orientation sessions to ensure a seamless onboarding experience for new staff.Collaborate closely with hiring managers to streamline the onboarding process and ensure effective integration of new hires into the organization.Take full responsibility for the recruitment lifecycle for specific roles, including drafting job descriptions, advising managers on selection techniques, and ensuring a fair and consistent hiring process.

Role Overview swgroup is hiring an HR Business Partner for an 18-month fixed-term contract based in London. This position plays a key role in supporting and strengthening HR functions across the company. The focus is on improving organizational effectiveness and building employee engagement. What You Will Do Work closely with different departments to put HR strategies into action Help ensure HR initiatives align with business objectives Promote a positive and collaborative workplace culture Contract Details 18-month fixed-term contract Based in London

Location: LondonDepartment: Executive Support / Corporate ServicesReporting to: Senior Executive Assistant Role overview This is a 12-month fixed term maternity cover position as Office & Executive Support Coordinator at Delta Capita. The role is based in London and supports the Senior Executive Assistant to help the office run smoothly. The position combines junior executive assistant tasks, office coordination, reception duties, and organizing internal events and communications. Main responsibilities Assist the Senior Executive Assistant with daily operations and administrative support. Coordinate office activities and maintain an organized work environment. Handle reception duties, including greeting visitors and managing calls. Plan and organize internal events and facilitate company communications. What we look for Strong organizational skills and attention to detail. Ability to manage a variety of tasks and switch between responsibilities as needed. Confidence working in a corporate professional services setting. Problem-solving mindset with a focus on practical solutions to improve processes and effectiveness.

The Project Manager will play a pivotal role within the divisional services team, overseeing the successful execution of various business, operating model, and technology transformation projects. This position is integral to the company’s Intelligence & Data Collections Team, which manages an online system for collecting and storing regulatory data from multiple firms.Key Responsibilities:Lead and deliver projects from inception through to successful outcomes while adhering to the company's quality standards and established timelines, scopes, and budgets.Actively participate in the community of practice, contributing to and engaging in professional development.Develop and nurture stakeholder relationships across the organization, managing expectations, defining project scopes, and facilitating critical decision-making.Identify and resolve dependencies, issues, and risks throughout the project delivery process.Ensure project delivery aligns with the company’s Project Management Policies, Standards, Methods, and Governance Framework.Manage project plans, deliverables, and milestones to achieve business objectives, sourcing necessary resources to meet time and cost expectations.

The Project Manager will play a pivotal role within the divisional services team, overseeing the effective execution of business, operational model, and technology transformation projects. These projects are integral to the company’s enterprise framework, where the majority of critical documents and communications are managed.Key Responsibilities:Successfully lead projects from initiation to achieving defined business objectives, ensuring adherence to quality standards, timelines, scope, and budget constraints.Engage actively in the community of practice and pursue continuous professional development.Cultivate and manage relationships with stakeholders across the organization, aligning expectations, defining project scope, and facilitating crucial decision-making.Proactively address dependencies, issues, and risks throughout project delivery.Ensure compliance with the company’s Project Management Policies, Standards, Methods, and Governance Framework.Deliver project plans, milestones, and outcomes effectively, identifying and sourcing necessary resources to meet time and budget targets.

WSH Group is hiring a Hospitality & Catering Events Assistant to support a top law firm in London. This is a temporary, on-site position covering maternity leave, with hours set from Monday to Friday. Role overview This role centers on assisting the events team with daily hospitality and catering tasks. The assistant will help coordinate event logistics, making sure that every detail meets the firm's high expectations for service and presentation. Key responsibilities Work alongside the events team to manage hospitality and catering operations each day Help organize and deliver catering arrangements that align with high service standards Maintain careful attention to detail during event setup and throughout service Requirements Background in hospitality, catering, or events support is an advantage Strong commitment to service quality and professionalism Comfortable working in a busy, active environment This maternity cover role offers a steady weekday schedule in a professional law firm setting.

Join Trainline as a Graduate Account Executive on a 12-month fixed-term contract and kickstart your career in the travel technology sector. In this dynamic role, you will engage with clients, develop relationships, and help drive sales initiatives. We are looking for passionate individuals eager to make an impact in a fast-paced environment.

About VinteriorVinterior serves as the premier online marketplace for vintage and antique furniture, seamlessly connecting discerning buyers with the finest independent sellers across the UK and Europe. Our brand thrives on creativity, storytelling, and exceptional interior design. We are seeking a dynamic and proactive Brand Manager to oversee our brand operations during a maternity cover period. This fixed-term contract will last a minimum of 6 months and may extend up to 12 months. The ideal candidate will be senior, creative, and highly organized, comfortable managing brand, PR, content, and partnerships from start to finish.The RoleAs the Operational Brand Manager, you will be the primary ambassador for the Vinterior brand, ensuring creative consistency and commercial effectiveness across press, partnerships, content, campaigns, and customer interactions. This hands-on position entails managing multiple projects and paying close attention to detail while collaborating closely with our Creative Lead, Content Manager, Growth Manager, and PR team, giving you genuine ownership of brand representation.Key ResponsibilitiesBrand, PR & PartnershipsLead brand partnerships from ideation through execution and reporting.Oversee shoot production for partnerships, paid social, and brand campaigns in collaboration with the Creative Lead.Engage with key stakeholders internally and externally, including partners and our PR agency.Develop compelling press stories, angles, and interviews, with a deep understanding of media engagement.Establish key press objectives and support the PR Agency with required materials such as press releases and story angles.Ensure the Vinterior brand maintains high standards and consistency across all activities.Copywriting & CampaignsServe as a confident brand copywriter across various platforms including press, paid social, email (both broadcast and automated), web, and long-form editorial.Manage the brand voice across customer-facing interactions, aiding the broader team, including product marketing as needed.Oversee the brand/content calendar, assisting the Content Manager with ideation and innovative content themes.Create and manage content for paid social in partnership with Creative and Growth teams.Develop campaign initiatives for sales and peak seasons, encompassing copy, visual direction, and asset creation.Take charge of the homepage with support from Creative, ensuring monthly updates of copy and imagery.Editorial & Content HubLead and enhance Vinterior’s Content Hub.Draft, upload, and publish editorial content using AI tools for efficient workflow.Commission and manage freelance journalists and contributors.Ensure streamlined workflows and a consistent publishing schedule.Collaborate with the Growth Manager to analyze content performance and optimize accordingly.

About Charlotte Tilbury BeautyFounded in 2013 by the renowned British makeup artist Charlotte Tilbury MBE, Charlotte Tilbury Beauty has redefined the global beauty landscape by simplifying makeup applications for everyone. Our user-friendly product range has captured hearts worldwide, establishing us as a trailblazer in the industry. With an impressive growth trajectory, we continue to set records across diverse markets and channels, employing over 2,300 talented individuals globally as part of our Dream Team.As a dynamic and innovative brand, Charlotte Tilbury Beauty thrives on embracing challenges and fostering a culture of collaboration and creativity. We are dedicated to delivering market-leading growth and launching cutting-edge retail and product innovations powered by advanced technology. Join us on this extraordinary journey as we seek exceptional talent to help us realize our ambitious goals.About the RoleWe are looking for a dedicated individual to fill a 12-month maternity cover position within our Finance team, reporting directly to the Accounts Payable Supervisor. The ideal candidate will possess strong motivation, proactive teamwork skills, and a solid understanding of the Accounts Payable function.As an Accounts Payable Coordinator, your responsibilities will include:Managing Accounts Payable for non-stock suppliers on a global scale, including regions such as the UK, EMEA, APAC, and the US.Processing non-stock invoices daily within NetSuite, ensuring a 3-way match is executed effectively.Monitoring country-specific inboxes and promptly responding to internal and external communications.Executing bi-weekly payment runs and overseeing the loading of payments into our banking system.Controlling the new supplier setup process globally, ensuring all necessary documentation is in order.Collaborating with internal stakeholders to resolve invoice queries in a timely manner and escalating issues when required.Carrying out supplier statement reconciliations promptly.Conducting bank statement reconciliations.Completing month-end activities, including accruals.Assisting the AP Supervisor with various ad hoc requests.Who You Will Work WithAccounts Payable SupervisorAbout YouDemonstrated experience in a finance role, with a preference for Accounts Payable.Familiarity with NetSuite is highly advantageous.Capability to thrive in a fast-paced environment.Meticulous attention to detail is essential.Intermediate Excel skills (including VLOOKUPs, pivot tables, and SUMIF functions).

Compass Pathways is seeking a Clinical Scientist for a fixed-term contract in London. This role centers on clinical research supporting mental health treatment, with a particular focus on psychedelic therapies. Key responsibilities Collaborate with a multidisciplinary team to advance clinical research projects. Contribute to studies examining the impact of psychedelic therapies on mental health. Support efforts to expand scientific knowledge in this evolving area. Contract information This is a fixed-term contract role based in London, United Kingdom.

Join Octopus Energy, a pioneer in digital energy solutions, as we lead the charge in the renewable energy transition. Our journey began with a vision to create Britain's first truly digital energy supplier, marrying cutting-edge technology with a passionate team dedicated to customer care. By 2025, we proudly became the country’s largest energy supplier, serving over 12 million customers worldwide across 30 countries while managing a £7 billion portfolio of renewable energy assets.We are currently on the lookout for a dynamic, driven individual to step into a maternity cover role as Group Reporting Lead. In this impactful leadership position, you will gain hands-on experience with complex group-level and international accounting issues, while also delving into ESG reporting. This role offers a unique opportunity to shape processes and policies through innovative digital transformations as we continue to expand globally. You will be immersed in a collaborative, growth-oriented atmosphere with significant visibility among senior stakeholders and investors.

Bauer Media Outdoor stands as a premier Out of Home media owner, boasting over 33,000 advertising sites across the UK. Our dynamic team of more than 600 professionals operates from 14 locations nationwide, crafting and executing some of the most iconic advertising campaigns.At Bauer Media, we are dedicated to shaping the future of media. Positioned at the leading edge of the industry's evolution, we leverage innovative technology to unlock the full potential of Out of Home media.We are on the lookout for a motivated individual eager to embark on a career in Out of Home media as a Trading Executive on a 12-month fixed-term contract. This opportunity will immerse you in all facets of our operations, preparing you for client-specific commercial responsibilities. About the RoleThis 12-month fixed-term contract serves as an exceptional pathway into the realm of Out of Home advertising. As a Trading Executive, you'll join our fast-paced and collaborative Trading Team, where every day presents new challenges and opportunities. From the outset, you will engage in a diverse array of tasks designed to deepen your understanding of our systems, products, and client needs.You'll collaborate with some of the most prominent brands and specialist agencies in the sector. Rapidly, you'll take charge of client relationships, utilizing your commercial acumen to develop customized, impactful solutions. While responding to briefs is part of your role, you will also be encouraged to think proactively, advocating for Bauer Media’s offerings and influencing client strategies for both immediate achievements and long-term success.If you are inquisitive, commercially savvy, and ready to launch your media career, this may be the ideal position for you. Key ResponsibilitiesEstablish and nurture relationships with aligned specialists.Promptly and accurately respond to client briefs.Engage with clients to clarify requirements and create briefs that align with their needs.Proactively educate and inspire clients through various communication channels, including face-to-face interactions.Align client needs with Bauer Media’s offerings, utilizing all available data and insights.Exhibit strong negotiation skills, leveraging all internal resources effectively.Utilize internal systems efficiently to accurately manage and record bookings.Develop a comprehensive understanding of the Bauer Media Outdoor product portfolio, including pricing and packaging.Collaborate with multiple internal stakeholders to enhance your understanding of our business and co-create sales strategies.Identify current availability and actively promote more prominent advertising formats.Strive to exceed specialist targets through effective selling, upselling, and cross-selling of products. What We Are Looking ForA detail-oriented, analytical individual who finds fulfillment in achieving outstanding results.

Role Overview Perplexity is seeking a People Operations Manager for a maternity cover based in London. This role centers on supporting the team through a range of HR responsibilities while contributing to a positive workplace culture. What You Will Do Oversee daily HR operations, including employee relations and performance management Collaborate with leadership to develop and implement workplace policies Manage talent acquisition and onboarding processes Support initiatives that help employees feel engaged and valued What Matters Here Experience with HR functions such as employee relations, recruitment, and onboarding Ability to work closely with leaders to shape workplace culture Strong organizational skills and a people-first approach This is a fixed-term position covering maternity leave.

Pension Insurance Corporation (PIC) helps secure retirement incomes by focusing on strong risk management and careful asset and liability management. The company’s mission centers on ensuring pension payments for both current and future policyholders. PIC’s culture is built on Resilience, Adaptability, and Loyalty. Role Overview This 12-month fixed-term Event Coordinator role supports the planning and delivery of a wide range of events that reflect PIC’s values and strategic aims. Reporting to the Head of Brand and Marketing, the Event Coordinator works closely with the Events Team to deliver memorable, well-organized experiences for internal and external audiences. Types of Events New business events, including private dinners, conferences, drinks receptions, seminars, and golf days Policyholder Days and lunches to strengthen client relationships Thought leadership events that showcase PIC’s expertise Internal gatherings such as the AGM, staff Christmas parties, and other ad hoc events What You Will Do Strategic Event Planning: Work with the Events Team to set event goals, develop creative concepts, outline project plans, manage budgets and timelines, and assess risks with contingency plans in place. Operational & Logistics Management: Help source venues, suppliers, and vendors; coordinate catering, entertainment, and technology needs; and ensure all events meet health, safety, and legal requirements. Stakeholder Engagement: Act as a main point of contact for clients, sponsors, and partners; support contract negotiations; and collaborate with internal teams across marketing, sales, HR, and investments to maximize the impact of each event. Event Communications: Prepare mailing lists, track RSVPs, send reports to stakeholders, create information packs for staff and clients, and manage all event-related communications. Event Delivery: Support on-site setup, execution, and breakdown; coordinate staff, volunteers, and contractors; and address any issues quickly to ensure smooth event operations. This position is based in London, England, United Kingdom.

Role Overview Legal & General is hiring a Senior Events Executive for a 12-month fixed-term contract based in London. This role focuses on planning and delivering events that connect with clients and strengthen the company’s brand. What You Will Do Design and execute events from concept through to completion Work closely with teams across the business to coordinate event logistics Ensure every aspect of each event is carefully managed and delivered to a high standard Support the company’s brand goals through engaging client experiences Collaboration This position involves regular collaboration with colleagues from different departments to ensure seamless event delivery. Contract Details 12-month fixed-term contract Based in London

Job Title: Accounts Assistant - 15 Month Fixed Term ContractLocation: Wandsworth, London (with occasional travel)Element, part of the Strata Group, is a leading agency specializing in crafting extraordinary brand experiences, rewards, and prizes for clients in the brand, media, and entertainment sectors globally. With a track record of delivering over 75,000 unique prize solutions across 40 countries, we pride ourselves on our innovative approach and fulfillment capabilities.The ideal candidate will collaborate closely with the Head of Finance, Directors, and other team members, providing essential support with daily accounting responsibilities. We are on the lookout for an Accounts Assistant who thrives in a fast-paced environment and possesses a strong work ethic. This role involves significant data entry, and we seek someone with a proactive, positive attitude who is eager to learn and develop within our organization.Job OverviewWe are hiring a fixed-term contractor to cover maternity leave for our Accounts Assistant for a period of up to 15 months, starting at the end of May or the beginning of June 2026.

About the Role blast is hiring a Finance Assistant for a 3-month fixed-term contract based in London. This position supports the finance department with day-to-day tasks that keep financial operations running smoothly. Main Responsibilities Maintain accurate financial records Assist with budgeting and forecasting activities Prepare financial reports as needed Location London, England, United Kingdom