Office Manager

The Office Manager at Verramobility serves as an essential partner for the NYC Operations team, working onsite at the Manhattan office. This position reports to the Manager of Operations and plays a key role in keeping daily office functions running smoothly. The Office Manager helps coordinate administrative tasks, manages office and facility needs, and sup…

Join Our Mission at Whop:Whop is a dynamic financial technology company committed to revolutionizing the way people generate sustainable income. Our goal is to establish the largest internet marketplace, where individuals can seamlessly create, connect, and transact from a single platform. We empower users and businesses to accept payments, launch new ventures, and engage within our expansive network.Currently, Whop manages over $3 billion in annual payouts across 144 countries, with an impressive growth trajectory of approximately 25% month-over-month.We are backed by top-tier institutional investors, including Insight, Bain Capital Ventures, and Peter Thiel, along with a strategic investment from Tether, the world’s leading stablecoin company.Our team is comprised of passionate, internet-savvy entrepreneurs, with over 75% having previously built their own businesses, including 53 former founders and 30 who achieved over $1M in revenue. Our product leadership draws from prestigious backgrounds at Meta and Robinhood.For more insights, visit whop.comWhat We Are Seeking:Detail-Oriented: You're meticulous and take pride in maintaining an impeccably organized workspace, both personally and professionally.Solution-Focused: You proactively address office challenges, seeking solutions rather than merely reporting issues. Your instinct is to fix problems efficiently.People-Centric: You radiate positivity, making you an enjoyable colleague. Your warm, yet straightforward approach ensures everyone feels valued and heard.Proactive: You foresee issues before they arise, bringing them to attention and presenting solutions without needing to be asked.About the Role:As our Office Manager, you will be the architect of an exceptional workplace environment in our Williamsburg office. You will manage the physical surroundings of our team, applying the same vision, taste, and meticulousness as a top-notch product manager. If you have an eye for ambiance, know the right music to enhance the vibe, and can cultivate an inspiring workspace, this role is ideal for you.

The City of New York seeks an Office Manager to support its Brooklyn office. This role ensures daily operations run smoothly and helps maintain an organized, efficient workplace. Key Responsibilities Coordinate a range of administrative tasks to keep the office functioning well Track office supply levels and handle ordering when needed Assist with scheduling and manage calendars for meetings and appointments Maintain and improve workflows to promote efficiency Contribute to a positive and productive team environment

6sense is seeking an Associate Office Manager to support the team in New York City. This position centers on keeping daily office operations running smoothly and maintaining an organized, productive workspace. Role overview The Associate Office Manager will coordinate administrative tasks and help foster a welcoming environment for colleagues. Attention to detail and a proactive approach are important in this role. What you will do Oversee daily office operations to ensure everything runs efficiently Coordinate various administrative duties as needed Support efforts to create a positive and organized workplace Who succeeds here This role suits someone who enjoys a busy setting and takes pride in supporting others. A passion for organization and a collaborative spirit are valued in this position.

Join Rolen Technologies as a dedicated Office Manager, where you'll play a vital role in enhancing our operational efficiency across HR, accounting, procurement, and general services. This position is perfect for an organized and proactive individual who thrives in a dynamic environment and enjoys a multifaceted role. As the Office Manager, you will be the key liaison connecting employees, vendors, and leadership to ensure seamless operations and effective communication.KEY RESPONSIBILITIES Office Management & General ServicesAct as the main point of contact for all daily office requirements.Ensure the office environment is well-organized, clean, and adequately supplied.Oversee facility management, including repairs, maintenance, and vendor coordination.Manage incoming correspondence such as mail, packages, and shipments.Assist leadership with scheduling meetings, preparing agendas, and handling administrative tasks.Maintain both digital and physical filing systems for efficient retrieval and compliance. HR SupportFacilitate new-hire onboarding by preparing welcome materials, gathering necessary documentation, and coordinating first-day activities.Maintain employee records while ensuring the confidentiality of sensitive information.Support timekeeping and attendance tracking, as well as PTO record management.Coordinate training sessions, safety meetings, and employee communication initiatives.Assist in recruitment logistics, including job postings, interview scheduling, and candidate communication.Support HR compliance efforts such as policy distribution, documentation tracking, and audit preparation. Accounting & Finance SupportProcess vendor invoices and facilitate approval workflows.Assist with expense tracking and financial reconciliation.Engage in basic bookkeeping activities, including data entry, coding expenses, and maintaining financial documentation.Prepare necessary documents for monthly close and audits.Collaborate with external accountants or internal finance teams as needed. Procurement & Vendor ManagementSource and procure office supplies, equipment, and materials efficiently.Maintain and nurture vendor relationships, negotiating pricing when possible.Track purchase orders, deliveries, and inventory levels diligently.Assist with procurement documentation, ensuring accurate record-keeping.Support projects involving cost comparisons and vendor evaluations.

Join Tavily as an Operations & Office Manager in the vibrant city of New York. In this pivotal role, you will oversee daily office operations, manage administrative functions, and ensure that our team has the resources needed to succeed. We are seeking a proactive individual who is detail-oriented and passionate about optimizing our operational processes.

We are seeking a dedicated and organized Office Manager to oversee daily operations and enhance the efficiency of our office environment. The ideal candidate will be a proactive leader with exceptional communication skills and a knack for problem-solving. Responsibilities include managing office supplies, coordinating administrative tasks, and ensuring a positive workspace.

MSQ is a dynamic global marketing and technology services group that empowers businesses to achieve commercial success. Recognized as one of the fastest-growing organizations in its field, we offer our clients unparalleled flexibility, choice, and transparency.With a talented workforce of approximately 1,900 individuals across 24 international offices, MSQ encompasses a diverse range of agencies, including 26PMX, Big Spaceship, Elmwood, Forge, Miri Growth, MSQ DX, PRECIOUS, Smarts, Stein, The Gate, and Walk-In Media. Our specialized capabilities, such as M3 Labs (global creative production), MSQ Intelligence, MSQ Sport + Entertainment, and MSQ/Sustain, bolster the group’s effectiveness.We drive growth for renowned brands such as Diageo, Mars, Chase, Dropbox, and PepsiCo, by combining the right blend of capabilities tailored to unlock momentum, all coordinated by a dedicated senior partner supported by AI technologies.What sets MSQ apart is our unique structure; a significant portion of our team members are shareholders, creating a culture of investment and commitment.The RoleWe are seeking an enthusiastic individual at the start of their career, eager to gain insight into the inner workings of a creative agency. As the face of our agency, you will be the first point of contact for clients, guests, and new hires, an aspect you will embrace with professionalism. Your role will involve supporting the CEO while ensuring the seamless operation of our office, making you an integral part of the daily functioning of MSQ and Big Spaceship.You are naturally welcoming, remembering names and ensuring everyone feels valued. If you are organized, self-motivated, and thrive on supporting those around you, this role offers significant opportunities for personal and professional growth.What You'll DoExecutive & Leadership SupportManage the CEO's calendar, identify conflicts, and keep schedules on track.Coordinate travel arrangements including flights, hotels, and ground transportation, adapting logistics as needed.Assist with special projects such as client gifting, culture initiatives, and event planning.Handle sensitive information with discretion; confidentiality is critical in this role.Office & Visitor ExperienceAct as the primary contact for all visitors, warmly greeting guests, managing check-ins, maintaining visitor logs, and notifying relevant team members.Ensure the office environment is clean, organized, and well-stocked throughout the day.Sort and distribute mail, managing incoming and outgoing shipments.Order and replenish food, beverages, and office supplies for communal areas.Assist with the setup and breakdown of meeting rooms and logistics for team events and gatherings.Support the onboarding process for new employees, ensuring they feel welcomed and integrated.

About UsAt Office Hours, we are revolutionizing the way organizations connect with industry experts. Our on-demand expert network empowers professionals to earn by sharing their invaluable knowledge through advisory roles, project engagements, and AI model training. We simplify the process, handling all aspects like screening, compliance, scheduling, and payments, so our experts can focus on delivering impactful insights.As a rapidly growing and profitable company, we’re expanding our expert network, introducing new offices and products. With headquarters in San Francisco and additional locations in Brooklyn and Bangalore, we proudly serve a diverse clientele including leading digital health firms, tech innovators, institutional investment groups, consulting agencies, and AI laboratories. Our growth is supported by top marketplace investors and operators from well-known companies including DoorDash, Airbnb, and Affirm.Our PhilosophyWe believe that human knowledge is the most valuable asset in the world. Despite our interconnectedness, much of this knowledge remains untapped and inaccessible. Our vision is to democratize knowledge sharing, making it easily accessible and scalable through innovative tools designed for the modern knowledge economy.Role OverviewAs a Client Solutions Manager, you will take charge of a diverse portfolio of enterprise clients, driving their growth and success. You will develop and implement tailored account acquisition and expansion strategies while mentoring a high-performing team. Your clientele will include some of the top investment firms in the region.This dynamic, client-focused role emphasizes portfolio growth and team leadership. You will dedicate your time to strategizing growth initiatives, executing impactful projects, and nurturing top talent. As a key contact for our clients, you will collaborate closely with our product and engineering teams to translate client insights into actionable product enhancements.We seek candidates with a proven track record in managing client-facing teams within enterprise business development or customer success. If you thrive on challenges and are passionate about growing client portfolios and developing exceptional teams, we want you to join us.

Be part of the dental revolution, guided by experienced dentists!At Dental365, we are redefining dental care by prioritizing both patients and providers. Since our launch in 2014, we've positively impacted countless lives, establishing ourselves as a premier dental organization led by dedicated dentists. If you are an ambitious innovator eager to forge a meaningful career in dentistry, now is the perfect time to join our mission.As an Office Manager, you will elevate the practice environment by going beyond the ordinary to foster a vibrant and efficient workplace. Required Experience: Over 5 years in dental practice management.

We are seeking a dynamic and organized Office Manager to join our team at range. In this role, you will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring a productive work environment for all employees. Your exceptional organizational skills and ability to multitask will contribute to our company’s success.

Dental365 seeks a Dental Office Manager to support daily operations at its Bellmore, New York practice. This role involves more than routine administrative tasks. The manager helps create a welcoming setting for patients and an efficient workspace for the team. Role overview The Dental Office Manager ensures the practice runs smoothly each day. This includes handling administrative responsibilities, coordinating schedules, and assisting with patient flow. The position also supports staff and helps maintain high standards of service. What you will do Oversee front office activities and patient scheduling Support staff and foster a positive environment Help maintain an organized, effective dental practice Location This position is based in Bellmore, New York.

At Thought Machine, our bold mission is to revolutionize the banking industry by eliminating legacy technology. We have established the foundation for modern banking through our cutting-edge core and payments technology, designed to run seamlessly in the cloud. Achieving our ambitious goals requires exceptional talent and collaboration to create remarkable technology.In recent years, we have experienced rapid growth, expanding our team to over 550 talented individuals across offices in London, New York, Singapore, Sydney, and our newly launched Engineering Hub in Lisbon. With over £500 million in funding from esteemed investors such as Molten Ventures, Eurazeo, Intesa Sanpaolo, Temasek, Nyca Partners, JPMorgan Chase Strategic Investments, and Standard Chartered Ventures, we are poised for continued success.We pride ourselves on fostering a culture that empowers our team to excel while enjoying their work. Regularly recognized for our outstanding workplace culture, we have received accolades from Sifted magazine for having one of the highest Glassdoor ratings among UK fintech companies and the most generous employee share package in the industry. Acknowledged as one of the world's most innovative fintechs by Global Finance Magazine, we were also recognized by the Financial Times as one of Europe's fastest-growing companies for two consecutive years and a UK Best Employer for 2026.We are seeking a highly motivated and enthusiastic Office Manager to become an integral part of our New York team.The ideal candidate will possess a positive attitude, a willingness to dive in, a passion for creating an exceptional office experience, and a love for working with people. The Office Manager in New York will be responsible for ensuring the seamless operation of our New York and Miami offices, delivering an outstanding experience, and maintaining fantastic work environments for all employees.Key Responsibilities:Oversee the daily operations of the New York and Miami offices, providing essential support for a smooth employee experience.Manage all facilities processes, implementing improvements throughout the facilities lifecycle, setting standards, and enhancing employee, client, and visitor experiences.Proactively oversee space capacity and create optimal work environments.Coordinate with external vendors to ensure adequate stock supplies.Supervise all office porterage, including managing moves, deliveries, and collections.

Role Overview Ostium is seeking an Executive Assistant and Office Manager based in New York. This position supports daily operations and keeps the office running smoothly. The role includes managing executive calendars, scheduling meetings, and handling a range of administrative tasks. What You Will Do Oversee executive schedules and manage calendar appointments Coordinate meetings, including logistics and follow-ups Support the daily needs of the office to maintain a productive environment What We Look For Strong organizational skills Proactive approach to problem-solving Comfort with multitasking and shifting priorities

Access Holdings Management Firm seeks an Office Manager and Executive Assistant based in NYC, NY. This position keeps daily office functions running smoothly while providing direct support to the executive team. The role requires a knack for organization, careful attention to detail, and the ability to juggle multiple priorities. Key responsibilities Oversee daily office operations to maintain efficient workflows Handle scheduling, correspondence, and administrative support for executive leadership Maintain an organized and productive workspace Assist with team coordination and contribute to office projects as needed Requirements Proactive problem-solving skills Strong organizational abilities High attention to detail Comfort managing several tasks at once

We are seeking a highly motivated and experienced Project Manager to lead our office interiors projects in New York. In this dynamic role, you will manage the planning, execution, and delivery of office fit-out projects, ensuring they are completed on time and within budget. You will work closely with clients, architects, and subcontractors, fostering collaboration and ensuring high standards of quality.Your responsibilities will include developing project plans, overseeing the project lifecycle, managing resources, and mitigating risks. You will also be responsible for maintaining stakeholder communication, providing updates, and ensuring client satisfaction throughout the project.

Join Harlem Children's Zone as an Office Manager in the Information Technology department. In this pivotal role, you will oversee daily office operations, manage IT support systems, and ensure seamless communication within the organization. Your expertise will be crucial in maintaining an efficient and effective work environment.

Role Overview superdial is hiring an Office Manager and Events Coordinator in New York City. This role covers both daily office operations and the planning of external events that build relationships and raise the company’s profile. Expect to work closely with teams across the company and play a key part in shaping both internal culture and public presence. Main Responsibilities Office Operations Keep the office running smoothly each day, ensuring an organized and efficient workspace. Manage office vendors, supplies, and systems. Maintain a clean and welcoming environment for all staff and visitors. Coordinate onboarding logistics so new hires have a positive first-day experience. Team Experience and Culture Organize weekly in-office gatherings such as team lunches and celebrations. Support company culture by planning engaging in-person experiences. Act as a point of contact for team coordination and communication. External Events and Conferences Plan and manage superdial’s participation in industry conferences and events. Handle logistics: registration, travel, shipping, and on-site coordination. Work with leadership and sales to set event goals and attendee strategies. Hosted Dinners and Activations Arrange executive dinners and small-group events around major conferences. Source venues, manage guest lists, and ensure each event meets high standards. Design thoughtful experiences that reflect the superdial brand. Vendor and Logistics Management Build and maintain strong relationships with venues, vendors, and event partners. Negotiate contracts to secure cost-effective solutions. Oversee timelines, budgets, and execution details for all initiatives. What We’re Looking For Strong attention to detail and a proactive mindset. Comfort working in a busy environment and handling multiple tasks at once.

Garage seeks an Executive Assistant and Office Manager based in New York City. This position plays a key role in supporting company leadership while handling the daily needs of the office. The work blends executive assistance with practical office management to keep operations on track. Key responsibilities Manage calendars for executives and arrange meetings Coordinate appointments and organize meeting logistics Oversee daily office operations and routines Help maintain an organized, efficient workplace Requirements Background as an executive assistant or office manager Strong organizational skills Proactive problem-solving style Comfortable in a busy office environment

Role Overview RR Donnelley is seeking a Lead Office Services Associate in New York. This role plays a key part in supporting daily office operations and maintaining high service standards. The position involves guiding a team that handles essential office services, with a focus on smooth workflow and reliability. What You Will Do Lead and support the office services team to deliver consistent, high-quality service Promote teamwork and a collaborative approach to daily tasks Help ensure office operations run efficiently and without interruption What We Look For Experience in an office services or administrative support role Strong leadership and communication skills Ability to encourage collaboration and drive team performance