Operations Administrator

Join Solarvest as an Operations Administrator and be part of our dynamic team that drives the renewable energy and carbon trading sectors forward. We are looking for an organized and proactive individual who thrives in a fast-paced environment and is eager to support our essential internal operations.In this role, you will play a vital part in managing administrative processes related to Renewable Energy Certificate (REC) and Carbon Credit transactions, ensuring accuracy and efficiency across all operations.Key Responsibilities:Transaction Support: Facilitate the processing and tracking of REC and Carbon Credit transactions, including managing Sales Orders, Purchase Orders, and platform operations.Data Management: Keep precise and current records of trades, contracts, and client agreements within our internal systems.Administrative Coordination: Assist with daily operational tasks to improve workflow efficiency.Liaison with Stakeholders: Collaborate with internal teams such as finance, sales, and other relevant departments to ensure seamless business operations.

Provide dedicated support to the Key Management team by anticipating their needs. Efficiently manage a complex calendar, including scheduling meetings, arranging travel, and planning events. Serve as the main liaison for internal and external stakeholders, adeptly handling inquiries and requests. Foster and maintain strong relationships with senior executives, clients, and partners. Prepare and review various documents including correspondence, reports, and presentations. Conduct research and compile materials for meetings, presentations, and strategic decision-making. Assist in meetings by taking minutes and organizing refreshments as required. Manage travel logistics, including booking flights, accommodations, and ground transportation. Oversee travel and expense reimbursements, ensuring accuracy and compliance. Maintain organized records and files for easy access and retrieval. Contribute to daily operations by providing essential administrative support. Undertake additional tasks as required, demonstrating flexibility and a proactive approach. Uphold strict confidentiality in all aspects of job responsibilities and sensitive information.

Job Overview:The Business Administrative Executive plays a pivotal role in providing comprehensive administrative and operational support to the Vice President at Solarvest's Global Office. This position is crucial for ensuring the efficient management of daily operations, fostering effective cross-functional communications, and assisting with strategic initiatives related to global operations.Key Responsibilities:Oversee the VP’s calendar, assist the Head of Department (HOD) with meeting coordination, travel arrangements, and correspondence.Compile reports, presentations, and briefing materials for executive meetings to ensure all necessary information is available.Facilitate both internal and external communications across various global offices and departments.Support tracking of projects, documentation, and follow-ups on critical initiatives to ensure timely execution.Manage confidential information with the utmost discretion and professionalism.Assist in monitoring budgets, expense reporting, and procurement processes for effective financial management.Organize events, conferences, and stakeholder engagements as needed, showcasing the company’s commitment to collaboration.

Prepare comprehensive materials for meetings, including detailed agendas, insightful reports, and engaging presentations.Handle sensitive information and correspondence with utmost professionalism and discretion.Assist with the efficient printing, copying, and archiving of marketing documents.Schedule and coordinate the marketing department's meetings and conferences effectively.Organize internal staff events such as festive celebrations, company outings, and team-building activities, managing transport, accommodations, and flights.Track and update the marketing department’s monthly and quarterly budgets and expense reports accurately.Initiate and process Purchase Orders (PO), invoicing, and payments for the marketing department; assist in liaising with third-party agencies/vendors for invoicing purposes.Respond to marketing-related inquiries from customers via social media, email, or phone through the CRM system.Perform data entry, filtering, and entry of sales leads into the CRM system.Assist the marketing department and stakeholders in filing monthly expenditures efficiently.Support with additional ad-hoc tasks as assigned by the marketing team when required.

Join Continental as a Material Handling Operator in our Plant Operations team! In this dynamic role, you will be responsible for efficiently managing the movement and storage of materials within our facility to ensure smooth production flow. You will play a crucial role in maintaining inventory accuracy and supporting our manufacturing processes.

YouTrip stands as the foremost and rapidly expanding multi-currency payment platform in the Asia Pacific region. Since our inception in 2018, we have led the way by launching the region's first multi-currency digital wallet. Today, YouTrip is the trusted #1 multi-currency digital wallet for millions, handling over US$15 billion in annual payment transactions.Our offerings, YouTrip and YouBiz, are designed to empower individuals and businesses with inclusive, accessible, and economical financial solutions. YouTrip has successfully raised over US$110 million to date, including a recent Series B funding round led by the esteemed global venture capital firm Lightspeed Venture Partners, highlighting robust investor confidence in our mission to revolutionize digital financial services across the Asia Pacific.With accolades such as the World Economic Forum’s Global Innovator 2025, CNBC’s World’s Top Fintech Companies (2025, 2024), and LinkedIn’s Top Startup (2024, 2023), YouTrip is devoted to pioneering the next generation of digital finance solutions for both consumers and businesses.We cherish an entrepreneurial culture that values diversity and inclusion, and we are on the lookout for motivated individuals to join our rapidly growing regional team as we redefine the landscape of innovative fintech solutions.We are currently seeking a tech-savvy IT System Administrator to become an integral part of our team. This role involves providing comprehensive IT system setup and technical support for our employees. The IT System Administrator will be tasked with establishing the IT system infrastructure, diagnosing and resolving IT-related challenges, managing our wired and wireless office network infrastructure, and collaborating with vendors and internal teams to ensure that our IT systems remain current and secure. The ideal candidate will possess exceptional problem-solving abilities and a deep understanding of information technology, encompassing hardware, software, networking, and information security.

Join our dynamic team at Continental as a Plant Operations Material Handling Operator at our CST Tire manufacturing facility in Petaling Jaya, Selangor. This temporary contract position offers an exciting opportunity to contribute to our Raw Material Storage Warehouse (CMS):Key ResponsibilitiesEfficiently unload incoming goods while performing thorough physical inspections upon receipt from suppliers and production. Report any suspected damages to the Material Specialist and Quality Management Lab team.• Organize and store incoming raw materials in accordance with standard operating procedures (SOPs).• Ensure timely issuance of raw materials as per production requests.• Load export goods and returnable items as per schedule.• Utilize a barcode scanner to ensure accurate tracking of all incoming and outgoing goods.• Operate forklifts safely, adhering to all safety SOP guidelines.• Monitor forklift maintenance and ensure all equipment is in optimal working condition.Warehouse Operations:• Follow storage processes according to SOPs.• Prepare and deliver raw materials to production promptly as per reservation orders.• Monitor material levels to prevent shortages and report to the Material Specialist when stock reaches minimum levels.• Conduct weekly cycle counts to ensure stock quantities are accurate in the SAP system and align with bin management data.• Organize recycle pallets, return spools, and metal pellets for easy retrieval.• Maintain a clean and orderly warehouse environment, supporting all 5S activities.• Comply with OHSAS 18001 and TS16949 standards, as outlined in the Safety & Environment Management System Manuals & Procedures.Administrative Duties:• Assist with clerical tasks, including documenting receipts and issuances, processing documents in the SAP system, and managing filing tasks.• Perform daily inspections in line with LPA requirements.• Support annual stock-taking activities.• Manage returnable items and issue Goods Outward Dockets (GOD).• Ensure the CMS warehouse is securely locked during non-operation hours.• Ensure all goods are correctly labeled as per procedures.• Undertake additional tasks as assigned by supervisors or management.This role is set to be filled by January 2026 to facilitate training and role overlap.

Oversee and manage all aspects of warehouse operations, including the receipt, storage, and distribution of materials and products.Maintain precise inventory records and conduct regular stock audits to ensure that stock levels align with demand.Ensure adherence to safety and health regulations within the warehouse environment.Collaborate with procurement and logistics teams to streamline the movement of materials in and out of the warehouse.Prepare and manage all necessary documentation related to shipping, receiving, and inventory transactions.Engage in process optimization initiatives to enhance warehouse efficiency and workflow.Facilitate training for warehouse staff on the proper handling of materials and established procedures.Address any ad-hoc administrative tasks as required by management.

Join our dynamic team at Inmagine as a Front Desk and Office Administration Specialist! We are seeking a dependable and detail-oriented professional who thrives in a fast-paced environment and enjoys being the first point of contact for our office. This position is perfect for someone who loves engaging with people while ensuring that our daily operations run smoothly and efficiently.Your Key ResponsibilitiesOversee front desk operations, managing calls, walk-in visitors, and general inquiriesEnsure the office environment is clean, organized, and professionalManage office supplies, coordinate with vendors, and handle administrative documentationProcess invoices, monitor office expenses, and generate monthly reportsAssist HR and Finance teams with various administrative tasksCoordinate meeting room bookings and support internal eventsSupervise office facilities, equipment maintenance, and company vehicle usageQualificationsAt least 2 years of relevant experience in a similar roleExcellent communication skills in English and Bahasa MalaysiaHighly organized, detail-oriented, and capable of multitaskingProficient in Google Workspace (Docs, Sheets, etc.)Able to work independently with minimal supervisionPossess a positive attitude and be a team playerWhy You Should Join UsWork in a supportive and friendly environmentGain exposure to HR, Finance, and office operationsOpportunities for career growth into senior administrative or office management rolesBenefitsExtra Annual Leave: Enjoy additional annual leave days to reward your loyalty.Optical & Dental Subsidies: Benefit from subsidies for dental and optical care.Life & Medical Insurance: Receive comprehensive life and medical coverage.Coffee and More: Fuel your day with coffee and a variety of beverages available in our pantry.Sports & Social Events: Participate in weekly games and fun-filled festival gatherings.

Join Grab Holdings Inc. as a Senior Sales Operations Analyst and play a pivotal role in driving sales effectiveness and operational excellence. In this dynamic position, you will collaborate with cross-functional teams to analyze sales data, optimize processes, and develop actionable insights that enhance our sales strategy.

Grab is seeking a Senior Associate to join the Channel Operations Strategy & Design team in Petaling Jaya. This position centers on driving operational improvements and contributing to strategic projects that impact the wider organization. Key responsibilities Collaborate with teams from various functions to enhance channel performance Analyze data sets to identify trends and provide insights that guide decision-making Support the development of initiatives aimed at advancing Grab’s transportation and logistics presence in Southeast Asia Role focus This role emphasizes operational efficiency and cross-functional teamwork. The Senior Associate will play a part in shaping projects that contribute to Grab’s ongoing growth in the region. About Grab Grab is a technology company dedicated to transforming transportation and logistics across Southeast Asia. The Channel Operations Strategy & Design team is integral to supporting this mission and driving the company’s progress.

Join Continental AG as an Over-the-Road Production Operator, where you will play a crucial role in our manufacturing process. Your responsibilities will include overseeing production operations, ensuring compliance with safety and quality standards, and optimizing production efficiency. We are looking for a detail-oriented individual who can work effectively in a dynamic environment.

Join Continental as a Production Operator - Pocket Serviceman, where you will play a crucial role in ensuring the efficient operation of our manufacturing processes. As part of a dynamic team, you will be responsible for handling various production tasks, maintaining equipment, and ensuring quality standards are met. This is an exciting opportunity to contribute to a leading global automotive supplier.

Join our dynamic team as an Over-the-Road Production Operator at Continental! In this vital role, you will be responsible for overseeing the production processes and ensuring that operations run smoothly. Your attention to detail and commitment to quality will contribute significantly to our success.

Grab Holdings is looking for a Risk Operations Manager based in Petaling Jaya. This position plays a central role in maintaining the security and integrity of company operations by managing risks effectively. What you will do Oversee efforts to identify and assess risks throughout the organization Create and carry out strategies to reduce potential risks Encourage a culture of risk awareness among teams and departments Advise on risk considerations to support informed business decisions Role focus The Risk Operations Manager serves as a key resource for risk-related matters, helping the company navigate challenges and make decisions with confidence. This role requires a proactive approach to identifying vulnerabilities and ensuring that risk management practices are embedded in daily operations.

Job ResponsibilitiesOversee and ensure the optimal functioning of all electrical systems within the solar PV plant, adhering to regulatory standards and promoting overall system health.Perform regular inspections and maintenance on solar PV systems, focusing on both DC and LV components and their connections.Address and troubleshoot electrical failures associated with solar PV systems, initiating fault diagnosis and implementing corrective measures.Maintain accurate and thorough documentation for all corrective and preventive maintenance activities through established channels.Supervise and evaluate the work of contractors engaged in tasks related to the solar PV system.Compile and deliver inspection reports, preventive maintenance reports, and warranty claims for components like inverters, PV modules, and data loggers.Generate monthly, quarterly, and annual operational reports detailing electricity production, efficiency, availability, maintenance activities, outages, inspection results, and any recommended services.Engage with regulatory bodies such as the Energy Commission (ST), Tenaga Nasional Berhad (TNB), and Electrical Consultants regarding solar PV system matters.Responsible for the timely submission of the Plant Performance Report to the Energy Commission (OAS System) each month.Manage and sustain the inventory of spare parts and tools.Support the project execution team during the solar PV system installation phase.Participate in various O&M-related tasks for Residential, Commercial & Industrial, and Large-Scale Solar projects as directed by the Engineer.

The Senior HR Operations Specialist is a crucial role within our People function, responsible for ensuring that every HR process is executed with precision, timeliness, compliance, and exceptional service quality. You will oversee core HR processes from start to finish, maintain trustworthy employee data, and provide consistent HR support to both employees and managers throughout the organization.This position demands a keen eye for detail, a strong sense of ownership, and the ability to thrive in a high-volume, fast-paced HR environment.Your Key Responsibilities1. Employee Lifecycle ManagementManage the complete HR lifecycle, including onboarding, probation, confirmation, transfers, and offboarding.Ensure all documentation, letters, and system updates are processed accurately and in a timely manner.Collaborate with hiring managers, IT, Finance, and other relevant parties to facilitate a smooth employee experience.2. HR Administration & Data IntegrityMaintain employee records, contracts, and documents with 100% accuracy.Update HRIS (Workable, BrioHR, and internal systems) for all employee changes.Perform regular audits to ensure data accuracy and compliance.3. HR Service Desk & Employee SupportOperate the HR service desk, addressing employee inquiries and delivering top-notch HR support.Prepare various HR letters (employment, confirmation, salary revision, etc.).Assist employees in understanding policies, benefits, and HR procedures.4. Benefits, Payroll Inputs & AttendanceAdminister benefits, including insurance enrollment, claims, medical benefits, parking, and allowances.Monitor time & attendance, leave, and shift compliance; promptly escalate any issues.Provide accurate and timely payroll inputs to the Finance/Payroll Specialist.5. Compliance, Policies & SOP AdherenceEnsure HR processes comply with internal SOPs, labor laws, and audit standards.Identify process inefficiencies and propose improvements to the People Ops & Culture Lead.Maintain tracking logs for probation, confirmations, contract renewals, and disciplinary records.6. Employee Relations SupportAssist with disciplinary documentation and case preparation with guidance from the HRBP.Ensure proper filing, consistency in documentation, and follow through on action items.

Join Bosch Group as an intern in our Operations and Logistics Support team, where you will gain hands-on experience in the dynamic field of logistics and operations management. This internship offers you the opportunity to work alongside industry professionals, enhance your analytical skills, and contribute to real-world projects aimed at optimizing our operations.

Role OverviewAs a Senior Analyst specializing in Sales Operations Systems, you will play a pivotal role in managing and enhancing our regional sales infrastructure. This position requires you to convert intricate business requirements into functional tools and workflows within Salesforce (SFDC).Your responsibility extends beyond mere system management; you will design and optimize the integration of technology within our sales teams to drive revenue growth. With a strong technical grasp of CRM systems and an innate curiosity for solving complex operational challenges, you will serve as a trusted advisor to the sales leadership team.This position reports directly to the Head of Sales Operations and is based at Grab's First Avenue Office in Malaysia. Key ResponsibilitiesSalesforce Project & Roadmap ManagementOversee and support the long-term development roadmap for the Commercial Salesforce system.Translate business needs into comprehensive technical requirement documents (BRDs) for developer teams.Facilitate User Acceptance Testing (UAT), conduct end-user training, and manage Go-Live activities for new features.Work closely with Grab's Salesforce Developers to address technical challenges and ensure timely delivery.Governance & Process OptimizationEstablish Standard Operating Procedures (SOPs) for the comprehensive use of Salesforce (Lead, Account, and Opportunity management).Maintain a RACI matrix for system-related projects to ensure accountability.Manage user access levels and lead regular training sessions for all Salesforce users.Develop a governance framework to secure data integrity and mitigate risks of data manipulation.System Enhancements & Tool IntegrationsDesign Account Hierarchies to provide accurate reporting at both macro and micro levels in collaboration with the Commercial Excellence team.Lead the integration of external tools such as ticketing systems, PowerBI, and marketing automation platforms.Collaborate with the Marketing team to streamline lead generation and qualification processes through automation.Advanced Reporting & InsightsCreate and maintain high-visibility Salesforce Dashboards for Regional and Country Sales Heads.Partner with the Analytics team to deliver weekly revenue forecasts and funnel health assessments.

About the Role Grab is looking for a Fullstack Software Engineer to join the Insurance Operations team in Petaling Jaya. This role focuses on building and maintaining software that supports and improves Grab’s insurance products. What You Will Do Develop and maintain applications that support insurance operations Work closely with teams from different functions to deliver features and improvements Help ensure applications are reliable, scalable, and meet user needs