Personal Assistant / Administrative Coordinator

Provide dedicated support to the Key Management team by anticipating their needs. Efficiently manage a complex calendar, including scheduling meetings, arranging travel, and planning events. Serve as the main liaison for internal and external stakeholders, adeptly handling inquiries and requests. Foster and maintain strong relationships with senior executives, clients, and partners. Prepare and review various documents including correspondence, reports, and presentations. Conduct research and compile materials for meetings, presentations, and strategic decision-making. Assist in meetings by taking minutes and organizing refreshments as required. Manage travel logistics, including booking flights, accommodations, and ground transportation. Oversee travel and expense reimbursements, ensuring accuracy and compliance. Maintain organized records and files for easy access and retrieval. Contribute to daily operations by providing essential administrative support. Undertake additional tasks as required, demonstrating flexibility and a proactive approach. Uphold strict confidentiality in all aspects of job responsibilities and sensitive information.

BJAK is developing a digital financial platform for Southeast Asia, led by a Chairman recognized for focused and energetic leadership. The Personal Assistant to the Chairman plays a key role in keeping his professional and personal life organized and efficient. Role overview This on-site position is based at BJAK headquarters in Petaling Jaya, Malaysia. The Personal Assistant manages a broad range of personal and logistical tasks for the Chairman. Daily work covers routines, family matters, travel arrangements, and personal engagements. Occasionally, the role extends to supporting executive business tasks as needed. Why this role matters Protects the Chairman's time and energy, allowing him to focus on business leadership Brings structure and clarity to his personal life Supports more organized routines and informed decision-making Key responsibilities Manage the Chairman's personal calendar, including appointments, errands, and family commitments Coordinate logistics for personal and business travel, such as transportation and accommodations Oversee daily routines: meal planning, wardrobe organization, deliveries, and reservations Handle personal errands and liaise with household service providers Arrange gifts, celebrations, and personal events for the Chairman and his family Maintain clear communication with family members, external contacts, and personal networks Track personal payments, claims, and manage related documentation Uphold confidentiality and discretion at all times Provide daily on-site support, with flexibility for off-hours assistance when required Occasionally assist with executive assistant duties, including meeting preparation and follow-up on action items Ideal candidate Demonstrates loyalty, trustworthiness, and discretion, especially with confidential matters Proactively anticipates needs and supports the Chairman in both personal and professional areas Brings strong organizational and communication skills

Join Continental AG as a Shopfloor Training Coordinator and play a pivotal role in enhancing the skills and knowledge of our production team. In this dynamic position, you will be responsible for developing and implementing training programs tailored to our shopfloor operations. Your expertise will ensure that employees are equipped with the necessary competencies to excel in their roles, contributing to the overall success of our manufacturing processes.

Join Solarvest as an Operations Administrator and be part of our dynamic team that drives the renewable energy and carbon trading sectors forward. We are looking for an organized and proactive individual who thrives in a fast-paced environment and is eager to support our essential internal operations.In this role, you will play a vital part in managing administrative processes related to Renewable Energy Certificate (REC) and Carbon Credit transactions, ensuring accuracy and efficiency across all operations.Key Responsibilities:Transaction Support: Facilitate the processing and tracking of REC and Carbon Credit transactions, including managing Sales Orders, Purchase Orders, and platform operations.Data Management: Keep precise and current records of trades, contracts, and client agreements within our internal systems.Administrative Coordination: Assist with daily operational tasks to improve workflow efficiency.Liaison with Stakeholders: Collaborate with internal teams such as finance, sales, and other relevant departments to ensure seamless business operations.

Job Overview:The Business Administrative Executive plays a pivotal role in providing comprehensive administrative and operational support to the Vice President at Solarvest's Global Office. This position is crucial for ensuring the efficient management of daily operations, fostering effective cross-functional communications, and assisting with strategic initiatives related to global operations.Key Responsibilities:Oversee the VP’s calendar, assist the Head of Department (HOD) with meeting coordination, travel arrangements, and correspondence.Compile reports, presentations, and briefing materials for executive meetings to ensure all necessary information is available.Facilitate both internal and external communications across various global offices and departments.Support tracking of projects, documentation, and follow-ups on critical initiatives to ensure timely execution.Manage confidential information with the utmost discretion and professionalism.Assist in monitoring budgets, expense reporting, and procurement processes for effective financial management.Organize events, conferences, and stakeholder engagements as needed, showcasing the company’s commitment to collaboration.

Prepare comprehensive materials for meetings, including detailed agendas, insightful reports, and engaging presentations.Handle sensitive information and correspondence with utmost professionalism and discretion.Assist with the efficient printing, copying, and archiving of marketing documents.Schedule and coordinate the marketing department's meetings and conferences effectively.Organize internal staff events such as festive celebrations, company outings, and team-building activities, managing transport, accommodations, and flights.Track and update the marketing department’s monthly and quarterly budgets and expense reports accurately.Initiate and process Purchase Orders (PO), invoicing, and payments for the marketing department; assist in liaising with third-party agencies/vendors for invoicing purposes.Respond to marketing-related inquiries from customers via social media, email, or phone through the CRM system.Perform data entry, filtering, and entry of sales leads into the CRM system.Assist the marketing department and stakeholders in filing monthly expenditures efficiently.Support with additional ad-hoc tasks as assigned by the marketing team when required.

YouTrip stands as the foremost and rapidly expanding multi-currency payment platform in the Asia Pacific region. Since our inception in 2018, we have led the way by launching the region's first multi-currency digital wallet. Today, YouTrip is the trusted #1 multi-currency digital wallet for millions, handling over US$15 billion in annual payment transactions.Our offerings, YouTrip and YouBiz, are designed to empower individuals and businesses with inclusive, accessible, and economical financial solutions. YouTrip has successfully raised over US$110 million to date, including a recent Series B funding round led by the esteemed global venture capital firm Lightspeed Venture Partners, highlighting robust investor confidence in our mission to revolutionize digital financial services across the Asia Pacific.With accolades such as the World Economic Forum’s Global Innovator 2025, CNBC’s World’s Top Fintech Companies (2025, 2024), and LinkedIn’s Top Startup (2024, 2023), YouTrip is devoted to pioneering the next generation of digital finance solutions for both consumers and businesses.We cherish an entrepreneurial culture that values diversity and inclusion, and we are on the lookout for motivated individuals to join our rapidly growing regional team as we redefine the landscape of innovative fintech solutions.We are currently seeking a tech-savvy IT System Administrator to become an integral part of our team. This role involves providing comprehensive IT system setup and technical support for our employees. The IT System Administrator will be tasked with establishing the IT system infrastructure, diagnosing and resolving IT-related challenges, managing our wired and wireless office network infrastructure, and collaborating with vendors and internal teams to ensure that our IT systems remain current and secure. The ideal candidate will possess exceptional problem-solving abilities and a deep understanding of information technology, encompassing hardware, software, networking, and information security.

Join our dynamic Operations team as a Data Entry Coordinator I! In this pivotal role, you will be responsible for accurately entering and managing data to support our operational goals. Your attention to detail and commitment to excellence will help ensure our data is reliable and up-to-date.

Join our dynamic team at Inmagine as a Front Desk and Office Administration Specialist! We are seeking a dependable and detail-oriented professional who thrives in a fast-paced environment and enjoys being the first point of contact for our office. This position is perfect for someone who loves engaging with people while ensuring that our daily operations run smoothly and efficiently.Your Key ResponsibilitiesOversee front desk operations, managing calls, walk-in visitors, and general inquiriesEnsure the office environment is clean, organized, and professionalManage office supplies, coordinate with vendors, and handle administrative documentationProcess invoices, monitor office expenses, and generate monthly reportsAssist HR and Finance teams with various administrative tasksCoordinate meeting room bookings and support internal eventsSupervise office facilities, equipment maintenance, and company vehicle usageQualificationsAt least 2 years of relevant experience in a similar roleExcellent communication skills in English and Bahasa MalaysiaHighly organized, detail-oriented, and capable of multitaskingProficient in Google Workspace (Docs, Sheets, etc.)Able to work independently with minimal supervisionPossess a positive attitude and be a team playerWhy You Should Join UsWork in a supportive and friendly environmentGain exposure to HR, Finance, and office operationsOpportunities for career growth into senior administrative or office management rolesBenefitsExtra Annual Leave: Enjoy additional annual leave days to reward your loyalty.Optical & Dental Subsidies: Benefit from subsidies for dental and optical care.Life & Medical Insurance: Receive comprehensive life and medical coverage.Coffee and More: Fuel your day with coffee and a variety of beverages available in our pantry.Sports & Social Events: Participate in weekly games and fun-filled festival gatherings.

Join umdaschgroup as a BIM Coordinator where you will play a pivotal role in our engineering department. In this full-time position, you'll oversee the implementation and management of Building Information Modeling (BIM) processes. Collaborate with multidisciplinary teams to enhance project outcomes, ensuring high standards of quality and efficiency.As a BIM Coordinator, you will be responsible for developing and maintaining BIM standards and protocols, coordinating project workflows, and facilitating communication among project stakeholders. Your expertise will be vital in driving innovation in our engineering projects.

About UsBJAK is dedicated to revolutionizing financial services in ASEAN by making them accessible and affordable through technology. As the leading insurance portal in Southeast Asia, we empower millions of users to effortlessly compare and secure the best insurance options via our platform, Bjak.com.We harness technology to demystify financial services, offering everything from custom APIs to sophisticated data systems, thus providing seamless access for users who previously found financial products challenging to navigate.As we expand our presence in Malaysia and beyond, we are in search of an Assistant Creative Director to amplify our creative leadership, fuel innovative campaign concepts, and ensure the highest quality of creative execution across various brand and marketing initiatives.Key Responsibilities1. Creative Strategy & Concept DevelopmentAssist in crafting creative strategies that resonate with BJAK’s brand and business goals.Transform brand positioning and insights into compelling creative concepts and narratives.Contribute innovative ideas for integrated campaigns across digital, offline, and product touchpoints.2. Campaign Execution & Creative QualityOversee daily creative execution for campaigns, content, and brand initiatives.Ensure all creative outputs adhere to quality standards, brand guidelines, and deadlines.Collaborate closely with designers, copywriters, and production teams to produce impactful creative.3. Cross-Functional CollaborationWork synergistically with marketing, product, growth, and sales teams to align creative efforts with business objectives.Assist in campaign planning and implementation by providing clear creative direction and feedback.Help maintain consistency in messaging and visuals across all channels for maximum impact.4. Team Support & MentorshipGuide and mentor junior creative team members to enhance the quality of their output.Provide actionable feedback and support creative problem-solving.Assist the Creative Director in prioritizing and managing workloads effectively.5. Brand StewardshipSafeguard and promote BJAK’s brand identity, tone, and visual style across all materials.Ensure consistency in execution across digital, offline, and campaign activities.Support the development of brand guidelines as BJAK scales regionally.6. Performance Review & OptimizationAnalyze campaign and creative performance and propose enhancements.Balance innovative creative concepts with performance-driven execution.Adapt creative strategies based on data insights and audience behaviors.

Join Our Dynamic TeamThe Group Marketplace team is pivotal in supporting our country operations by managing driver supply, pricing strategies, marketplace dynamics, product launches, and special initiatives. We leverage extensive datasets to extract valuable insights that lead to actionable outcomes. With minimal bureaucratic hurdles, we ensure rapid execution from insight to decision-making. About the RoleAs the Assistant Manager for our Deliveries Marketplace, you will be at the forefront of strategizing and leading the operations to maximize efficiency. Your primary goal will be to ensure that we meet customer demands promptly while maintaining cost-effectiveness. You will gain in-depth knowledge of local operations and proactively propose and implement strategies to enhance our marketplace.You will work closely with our Senior Manager of Deliveries Strategy and will be based at our office in Petaling Jaya. Your Key ResponsibilitiesDevelop and manage pricing strategies to drive revenue growth and optimize costs for the Malaysian Deliveries sector.Design and refine delivery-partner incentives to enhance acquisition and retention rates.Formulate and execute strategies aimed at improving delivery speed, reducing operational costs, and boosting customer satisfaction.Oversee fulfillment functions including batching and allocation to enhance overall efficiency and service quality.Collaborate with product managers to influence product design and facilitate the rollout of features with a focus on configuration settings.Engage with business unit leaders to align business objectives with marketplace strategies.Analyze performance metrics to identify areas for enhancement and implement necessary changes.

Join Grab as an Assistant Manager for Platform Safety, where you will play a crucial role in ensuring the safety and integrity of our platform. As a key member of our team, you will be responsible for implementing safety protocols, monitoring compliance, and driving initiatives that enhance user safety.

Grab Holdings Inc. is seeking an Assistant Manager for Regional SME Lending based in Petaling Jaya. This position plays a key part in supporting the growth of small and medium enterprises across the region. Role overview The Assistant Manager will help drive lending initiatives for SMEs, working to strengthen Grab's presence in regional markets. The focus is on developing and refining strategies that enable responsible lending and business expansion. Key responsibilities Collaborate with teams from different functions to develop and improve lending strategies tailored for SMEs. Evaluate credit risks and participate in the decision-making process for loan approvals. Support compliance by ensuring all lending activities align with regulatory guidelines and internal policies.

Meet the TeamThe Group Marketplace (GrabFood) team is dedicated to supporting our country teams in optimizing driver supply, pricing strategies, marketplace dynamics, product launches, and various special projects. We thrive on leveraging expansive datasets to extract valuable insights that translate into actionable strategies. Our work environment is characterized by minimal bureaucracy, facilitating swift decision-making and execution. About the RoleAs the Assistant Manager of GrabFood Strategy, you will spearhead initiatives to ensure our Deliveries Marketplace operates with maximum efficiency, guaranteeing that we meet customer demands promptly and cost-effectively. Your responsibilities will encompass a thorough understanding of local operations and the development and implementation of strategies to enhance our marketplace.In this role, you will report directly to the Senior Manager of Deliveries Strategy and will be based at our Petaling Jaya office. Key ResponsibilitiesFormulate and manage pricing strategies to drive revenue growth and optimize costs for the Malaysian Deliveries business.Design and refine delivery-partner incentives to enhance acquisition and retention rates.Devise and execute strategies aimed at improving delivery speed, reducing expenses, and elevating customer satisfaction.Oversee fulfillment functions such as batching and allocation to boost efficiency and service quality.Collaborate with product managers to influence product design and facilitate feature rollouts, with a focus on configuration settings.Work closely with business unit leaders to align business strategies with marketplace objectives.Analyze performance metrics to identify areas for improvement and implement necessary adjustments.

Support the engineering team in overseeing the scheduling and execution of corrective, preventive, and predictive maintenance for commercial & industrial (C&I) and residential solar photovoltaic (PV) systems. Ensure effective site visits, initiate fault diagnosis, and implement corrective measures in line with the Service Level Agreement. Manage the application process for Permits to Work (PTW) and ensure compliance with all relevant regulations regarding site access. Supervise and evaluate maintenance activities carried out by technicians and contractors, ensuring adherence to established standards, procedures, and specifications. Track system performance through detailed analyses of energy generation, providing summaries to assess overall system efficiency. Ensure compliance with Health, Safety, and Environment (HSE) regulations and best practices, including conducting risk assessments and preparing Method of Statement documents for specific maintenance tasks. Maintain effective communication with supervisors, technicians, stakeholders, contractors, suppliers, and clients throughout the Defects Liability Period (DLP) and service warranty phases. Establish robust communication channels and ensure all necessary documentation and records are maintained properly. Oversee the processing of quotations, invoices, purchase orders (PO), work orders (WO), delivery orders (DO), and payment statuses for registered vendors. Assist in the preparation of reports including Inspection Reports, Preventive Maintenance Reports, Corrective Maintenance Reports, and warranty claims for equipment such as inverters, PV modules, and data loggers. Manage and maintain assigned company vehicles (if applicable) and oversee the inventory of spare parts, tools, and essential assets. Support the Engineer in conducting monthly checks on tools, personal protective equipment (PPE), machinery, and vehicle inventory to ensure sufficiency and compliance. Assist Engineers with various tasks as required to support project and maintenance objectives.

Overall Job Purpose:Serve as the primary leader for Credit & Collection and Billing processes within the designated geographic area.Effectively manage receivables for Solarvest entities, ensuring alignment with internal and external policies to enhance cash flow and reduce bad debts.Oversee the finance billing process with accountability.Ensure the attainment of Key Performance Indicators (KPIs) related to Credit & Collection (C&C) processes.Key Responsibilities:Provide leadership, guidance, and coaching to direct reports; establish and monitor annual C&C goals and performance metrics.Drive quarterly and annual collection and billing objectives through proactive team management and strategic initiatives.Facilitate cross-functional communication and collaboration with internal and external stakeholders to bolster collections and billing processes.Lead projects and change management initiatives to implement process enhancements and improve operational efficiency.Ensure a robust internal control framework is established, maintained, and adhered to within the area of responsibility.Main Tasks:Collection: Develop, implement, and assess collection strategies and treatment plans to achieve quarterly collection targets and improve cash flow.Dispute Management: Handle the resolution of escalated issues and disputes from customers, business development teams, and operations.Managing Bad Debts: Collaborate with solicitors and collection agencies; authorize the handover of cases; oversee receivables write-offs and bankruptcy matters.Authorization: Approve non-standard payment terms, refunds, payment plans, credit holds, commission payments to business development, and P&L adjustments (including bad debt provisions and write-offs).Monitor receivables aging reports, ensuring prompt follow-up on overdue accounts and initiating corrective actions to mitigate bad debt risks.Reporting: Responsible for comprehensive commentary reporting; review reports, identify trends, and contribute to specific and ad hoc reporting, including month-end results.Process Optimization: Track and assess the efficiency and effectiveness of C&C processes; develop corrective measures for identified problems and risks; proactively identify new risks through regular process and system evaluations.

Join Our Dynamic TeamThe Group Marketplace team at Grab is pivotal in supporting local operations by effectively managing driver supply, pricing strategies, marketplace initiatives, product launches, and various special projects. Our team thrives on working with extensive datasets, extracting meaningful insights that lead to practical and impactful solutions. With a minimal bureaucratic structure, we ensure swift transitions from insights to actionable decisions and implementations. Your Role and ResponsibilitiesAs the Assistant Manager for Marketplace Strategy focused on Deliveries, you will spearhead efforts to optimize the efficiency of our Deliveries Marketplace. Your goal will be to ensure we meet customer needs 100% of the time, delivering services swiftly and at the most economical cost. You will immerse yourself in understanding local operations and will be responsible for proposing and executing strategies to refine our marketplace operations.You will report directly to the Senior Manager of Deliveries Strategy and work onsite at our Petaling Jaya office. Key ResponsibilitiesDevelop and manage pricing strategies aimed at enhancing revenue, driving growth, and optimizing costs for the Deliveries segment in Malaysia.Craft and refine delivery-partner incentives to boost acquisition and retention.Formulate and execute strategies to improve delivery speed, lower costs, and elevate customer satisfaction.Oversee fulfillment-related activities, including batching and allocation, to enhance efficiency and service quality.Collaborate with product managers to influence product design and facilitate the rollout of new features with a focus on configuration settings.Engage with business unit leaders to align overarching business strategies with marketplace objectives.Analyze performance metrics to identify improvement opportunities and implement necessary adjustments.

Oversee and manage all aspects of warehouse operations, including the receipt, storage, and distribution of materials and products.Maintain precise inventory records and conduct regular stock audits to ensure that stock levels align with demand.Ensure adherence to safety and health regulations within the warehouse environment.Collaborate with procurement and logistics teams to streamline the movement of materials in and out of the warehouse.Prepare and manage all necessary documentation related to shipping, receiving, and inventory transactions.Engage in process optimization initiatives to enhance warehouse efficiency and workflow.Facilitate training for warehouse staff on the proper handling of materials and established procedures.Address any ad-hoc administrative tasks as required by management.

Join Our Dynamic TeamAt Grab Financial Group (GFin), we are revolutionizing the payments and lending landscape across Southeast Asia. Our mission is to empower individuals and businesses, fostering financial inclusion for those who are underserved.About the RoleAs the Assistant Manager of Risk Policy, you will be instrumental in the development, implementation, and maintenance of robust risk management policies and frameworks that align with both our strategic objectives and regulatory standards. Your leadership will drive enterprise-wide initiatives focused on enhancing our risk posture and supporting sustainable business growth.You will report directly to the Senior Manager of Risk Policy and work from our Petaling Jaya office.Key ResponsibilitiesServe as the subject matter expert (SME) for fraud risk policy in payments (cards, wallets, Alternative Payment Methods) and lending (Paylater, Cash Loans, Buy Now, Pay Later).Initiate and lead regional policy initiatives, projects, and frameworks designed to mitigate risk and fraud in new and existing product offerings.Analyze emerging risks and trends, providing data-driven recommendations for policy and procedural enhancements.Collaborate with cross-functional teams in Product, Business, and Engineering to implement effective risk mitigation strategies and controls.Configure and optimize fraud detection rules in fraud management platforms, leveraging transaction trend analysis and pattern recognition to detect potential fraud risks.Conduct monitoring, investigations, and forensic analysis, and generate comprehensive reports; deliver timely, data-driven insights regarding portfolio performance and key metrics.