Warehouse Administration Specialist

Oversee and manage all aspects of warehouse operations, including the receipt, storage, and distribution of materials and products.Maintain precise inventory records and conduct regular stock audits to ensure that stock levels align with demand.Ensure adherence to safety and health regulations within the warehouse environment.Collaborate with procurement and…

Prepare comprehensive materials for meetings, including detailed agendas, insightful reports, and engaging presentations.Handle sensitive information and correspondence with utmost professionalism and discretion.Assist with the efficient printing, copying, and archiving of marketing documents.Schedule and coordinate the marketing department's meetings and conferences effectively.Organize internal staff events such as festive celebrations, company outings, and team-building activities, managing transport, accommodations, and flights.Track and update the marketing department’s monthly and quarterly budgets and expense reports accurately.Initiate and process Purchase Orders (PO), invoicing, and payments for the marketing department; assist in liaising with third-party agencies/vendors for invoicing purposes.Respond to marketing-related inquiries from customers via social media, email, or phone through the CRM system.Perform data entry, filtering, and entry of sales leads into the CRM system.Assist the marketing department and stakeholders in filing monthly expenditures efficiently.Support with additional ad-hoc tasks as assigned by the marketing team when required.

Join our dynamic team at Inmagine as a Front Desk and Office Administration Specialist! We are seeking a dependable and detail-oriented professional who thrives in a fast-paced environment and enjoys being the first point of contact for our office. This position is perfect for someone who loves engaging with people while ensuring that our daily operations run smoothly and efficiently.Your Key ResponsibilitiesOversee front desk operations, managing calls, walk-in visitors, and general inquiriesEnsure the office environment is clean, organized, and professionalManage office supplies, coordinate with vendors, and handle administrative documentationProcess invoices, monitor office expenses, and generate monthly reportsAssist HR and Finance teams with various administrative tasksCoordinate meeting room bookings and support internal eventsSupervise office facilities, equipment maintenance, and company vehicle usageQualificationsAt least 2 years of relevant experience in a similar roleExcellent communication skills in English and Bahasa MalaysiaHighly organized, detail-oriented, and capable of multitaskingProficient in Google Workspace (Docs, Sheets, etc.)Able to work independently with minimal supervisionPossess a positive attitude and be a team playerWhy You Should Join UsWork in a supportive and friendly environmentGain exposure to HR, Finance, and office operationsOpportunities for career growth into senior administrative or office management rolesBenefitsExtra Annual Leave: Enjoy additional annual leave days to reward your loyalty.Optical & Dental Subsidies: Benefit from subsidies for dental and optical care.Life & Medical Insurance: Receive comprehensive life and medical coverage.Coffee and More: Fuel your day with coffee and a variety of beverages available in our pantry.Sports & Social Events: Participate in weekly games and fun-filled festival gatherings.

Provide dedicated support to the Key Management team by anticipating their needs. Efficiently manage a complex calendar, including scheduling meetings, arranging travel, and planning events. Serve as the main liaison for internal and external stakeholders, adeptly handling inquiries and requests. Foster and maintain strong relationships with senior executives, clients, and partners. Prepare and review various documents including correspondence, reports, and presentations. Conduct research and compile materials for meetings, presentations, and strategic decision-making. Assist in meetings by taking minutes and organizing refreshments as required. Manage travel logistics, including booking flights, accommodations, and ground transportation. Oversee travel and expense reimbursements, ensuring accuracy and compliance. Maintain organized records and files for easy access and retrieval. Contribute to daily operations by providing essential administrative support. Undertake additional tasks as required, demonstrating flexibility and a proactive approach. Uphold strict confidentiality in all aspects of job responsibilities and sensitive information.

Join Solarvest as an Operations Administrator and be part of our dynamic team that drives the renewable energy and carbon trading sectors forward. We are looking for an organized and proactive individual who thrives in a fast-paced environment and is eager to support our essential internal operations.In this role, you will play a vital part in managing administrative processes related to Renewable Energy Certificate (REC) and Carbon Credit transactions, ensuring accuracy and efficiency across all operations.Key Responsibilities:Transaction Support: Facilitate the processing and tracking of REC and Carbon Credit transactions, including managing Sales Orders, Purchase Orders, and platform operations.Data Management: Keep precise and current records of trades, contracts, and client agreements within our internal systems.Administrative Coordination: Assist with daily operational tasks to improve workflow efficiency.Liaison with Stakeholders: Collaborate with internal teams such as finance, sales, and other relevant departments to ensure seamless business operations.

Job Overview:The Business Administrative Executive plays a pivotal role in providing comprehensive administrative and operational support to the Vice President at Solarvest's Global Office. This position is crucial for ensuring the efficient management of daily operations, fostering effective cross-functional communications, and assisting with strategic initiatives related to global operations.Key Responsibilities:Oversee the VP’s calendar, assist the Head of Department (HOD) with meeting coordination, travel arrangements, and correspondence.Compile reports, presentations, and briefing materials for executive meetings to ensure all necessary information is available.Facilitate both internal and external communications across various global offices and departments.Support tracking of projects, documentation, and follow-ups on critical initiatives to ensure timely execution.Manage confidential information with the utmost discretion and professionalism.Assist in monitoring budgets, expense reporting, and procurement processes for effective financial management.Organize events, conferences, and stakeholder engagements as needed, showcasing the company’s commitment to collaboration.

YouTrip stands as the foremost and rapidly expanding multi-currency payment platform in the Asia Pacific region. Since our inception in 2018, we have led the way by launching the region's first multi-currency digital wallet. Today, YouTrip is the trusted #1 multi-currency digital wallet for millions, handling over US$15 billion in annual payment transactions.Our offerings, YouTrip and YouBiz, are designed to empower individuals and businesses with inclusive, accessible, and economical financial solutions. YouTrip has successfully raised over US$110 million to date, including a recent Series B funding round led by the esteemed global venture capital firm Lightspeed Venture Partners, highlighting robust investor confidence in our mission to revolutionize digital financial services across the Asia Pacific.With accolades such as the World Economic Forum’s Global Innovator 2025, CNBC’s World’s Top Fintech Companies (2025, 2024), and LinkedIn’s Top Startup (2024, 2023), YouTrip is devoted to pioneering the next generation of digital finance solutions for both consumers and businesses.We cherish an entrepreneurial culture that values diversity and inclusion, and we are on the lookout for motivated individuals to join our rapidly growing regional team as we redefine the landscape of innovative fintech solutions.We are currently seeking a tech-savvy IT System Administrator to become an integral part of our team. This role involves providing comprehensive IT system setup and technical support for our employees. The IT System Administrator will be tasked with establishing the IT system infrastructure, diagnosing and resolving IT-related challenges, managing our wired and wireless office network infrastructure, and collaborating with vendors and internal teams to ensure that our IT systems remain current and secure. The ideal candidate will possess exceptional problem-solving abilities and a deep understanding of information technology, encompassing hardware, software, networking, and information security.

Join Continental AG as a Digitalization and RPA Specialist for the APAC region, where you will play a crucial role in transforming our operational processes through innovative digital solutions and Robotic Process Automation (RPA). This position offers the opportunity to lead projects that enhance efficiency and drive growth across diverse business units.As a key contributor, you will collaborate with cross-functional teams to identify automation opportunities, design RPA solutions, and implement cutting-edge technologies that streamline workflows. Your expertise in digitalization will help us achieve our strategic goals and maintain our competitive edge in the industry.

Grab Holdings Inc. seeks a Senior IT Governance Specialist based in Petaling Jaya to help shape and maintain the company’s IT governance framework. This role involves ensuring that IT operations comply with regulatory requirements and internal policies, while also looking for ways to improve overall IT performance. Key responsibilities Develop and update IT governance frameworks that reflect company objectives and meet regulatory standards. Monitor compliance with both external regulations and internal policies. Collaborate with cross-functional teams to put effective IT governance and risk management practices in place. Spot opportunities to enhance IT performance and suggest improvements. Collaboration This specialist works closely with teams throughout the organization to establish, communicate, and reinforce IT governance standards and risk management approaches.

Join Our TeamGrab is on the lookout for a Senior Specialist in Commercial Processes who will be instrumental in designing and scaling Salesforce solutions across our diverse business products. In this role, you will collaborate with sales teams to convert intricate requirements into streamlined workflows while ensuring the successful implementation of long-term commercial tools.Your enthusiasm for sales process strategy and leveraging AI technology to enhance efficiency will be key in this position. About the RoleAs the Senior Specialist in Commercial Processes, you will play a pivotal role in driving regional growth by crafting and refining scalable, AI-integrated lead-to-cash workflows and CRM systems. This position reports directly to the Head of Sales Operations and is based at our Petaling Jaya office, requiring onsite work. Key ResponsibilitiesProcess Optimization: Support the end-to-end commercial lead-to-cash process by pinpointing bottlenecks and instituting workflow enhancements across multiple markets.Tool Enablement: Facilitate the rollout and adoption of AI-driven sales tools to boost pipeline visibility, enhance forecasting accuracy, and elevate sales productivity.Collaboration: Work alongside Finance, Product, and Tech teams to develop automation projects and ensure seamless data integration between systems.Documentation & Governance: Create SOPs, guides, and training resources to standardize commercial best practices regionally.CRM Management: Convert commercial strategies into structured Salesforce workflows, ensuring high data integrity and optimal system performance.Project Execution: Assist in regional initiatives aimed at alleviating friction in the sales cycle and enhancing overall operational efficiency.

About the RoleAs a Cloud Infrastructure Specialist at Ikano Retail, you will play a pivotal role in designing, developing, and supporting enterprise-level cloud and infrastructure solutions. This position requires collaboration with internal teams, super users, and external vendors, ensuring that IT systems and processes are scalable, stable, secure, and cost-effective. Key responsibilities encompass:Strategic Cloud & Infrastructure Development: Architect and deploy cloud-based solutions that align with business objectives, ensuring cost-efficiency and consistency. Work collaboratively across teams to establish a standardized and modernized cloud infrastructure roadmap with a cohesive operating model.Delivery & Support of Solutions: Create and maintain IT infrastructure solutions that prioritize high availability, scalability, and performance. Act as a Level 3/4 subject matter expert for server and cloud-related challenges.Infrastructure Security (Hybrid): Uphold IT security architecture standards, assess risks, and implement security protocols to meet compliance requirements. Manage change processes and enforce policies to counter cyber threats while defining and maintaining server/cloud standards aligned with best practices.Operational Excellence: Ensure timely renewal and compliance of hardware maintenance contracts and licenses. Implement and routinely test disaster recovery plans to guarantee business continuity. Propose technology enhancements to improve operational efficiency and reduce costs. Optimize performance for both physical and virtual servers.

The Senior HR Operations Specialist is a crucial role within our People function, responsible for ensuring that every HR process is executed with precision, timeliness, compliance, and exceptional service quality. You will oversee core HR processes from start to finish, maintain trustworthy employee data, and provide consistent HR support to both employees and managers throughout the organization.This position demands a keen eye for detail, a strong sense of ownership, and the ability to thrive in a high-volume, fast-paced HR environment.Your Key Responsibilities1. Employee Lifecycle ManagementManage the complete HR lifecycle, including onboarding, probation, confirmation, transfers, and offboarding.Ensure all documentation, letters, and system updates are processed accurately and in a timely manner.Collaborate with hiring managers, IT, Finance, and other relevant parties to facilitate a smooth employee experience.2. HR Administration & Data IntegrityMaintain employee records, contracts, and documents with 100% accuracy.Update HRIS (Workable, BrioHR, and internal systems) for all employee changes.Perform regular audits to ensure data accuracy and compliance.3. HR Service Desk & Employee SupportOperate the HR service desk, addressing employee inquiries and delivering top-notch HR support.Prepare various HR letters (employment, confirmation, salary revision, etc.).Assist employees in understanding policies, benefits, and HR procedures.4. Benefits, Payroll Inputs & AttendanceAdminister benefits, including insurance enrollment, claims, medical benefits, parking, and allowances.Monitor time & attendance, leave, and shift compliance; promptly escalate any issues.Provide accurate and timely payroll inputs to the Finance/Payroll Specialist.5. Compliance, Policies & SOP AdherenceEnsure HR processes comply with internal SOPs, labor laws, and audit standards.Identify process inefficiencies and propose improvements to the People Ops & Culture Lead.Maintain tracking logs for probation, confirmations, contract renewals, and disciplinary records.6. Employee Relations SupportAssist with disciplinary documentation and case preparation with guidance from the HRBP.Ensure proper filing, consistency in documentation, and follow through on action items.

As the Employee Engagement and Learning Specialist, you will play a pivotal role in cultivating a vibrant and high-performing workplace. Your mission will be to spearhead engagement initiatives, enhance company culture, and facilitate capability development throughout the organization. You will oversee company-wide engagement programs, maintain learning calendars, conduct onboarding culture sessions, and launch campaigns that embody BJAK’s core values and enhance the employee experience.This position calls for a blend of creativity, exceptional coordination abilities, and the skill to transform employee insights into effective programs that boost morale, foster connections, and drive performance.Your Responsibilities1. Engagement Programs & EventsManage and oversee the comprehensive engagement calendar, including festive events, team activities, townhalls, CSR initiatives, and celebrations.Plan and execute engaging events from start to finish, ensuring high participation and a positive experience for employees.Support collaborative departmental initiatives such as hackathons, career fairs, and community events.2. Learning & DevelopmentKeep the training calendar up-to-date, monitor attendance, completion rates, and evaluate training ROI.Design, organize, and implement learning programs covering technical skills, soft skills, and leadership development.Collaborate with managers, trainers, and external partners to address training needs and delivery.Assist managers with performance, coaching, and development tools and frameworks.3. Culture BuildingConduct onboarding culture sessions that introduce new hires to BJAK’s values, working methods, and expectations.Lead culture-building initiatives, including value reinforcement campaigns, recognition programs, and feedback systems.Work closely with the People Ops & Culture Lead to integrate values into everyday practices and employee rituals.4. Data, Insights & ImprovementMonitor engagement metrics, learning and development participation, event feedback, and cultural health indicators.Leverage insights to enhance program quality, participation, and overall impact.Ensure alignment of all activities with company culture, business needs, and employee experience objectives.

Join aumovio as a Global Integration Specialist for SAP HR and play a critical role in enhancing our global HR systems. You will be responsible for integrating SAP HR solutions across various platforms, ensuring seamless data flow and compliance with international standards. This position requires a deep understanding of HR processes and SAP integration capabilities.

Join our dynamic team at Continental as a Senior SAP Specialist focusing on Sales and Distribution (SD). In this role, you will leverage your expertise in SAP SD to drive efficiency and optimize our processes within the organization.Your responsibilities will include analyzing business requirements, configuring SAP systems, and collaborating with cross-functional teams to deliver innovative solutions. If you're passionate about technology and eager to make an impact, we want to hear from you!

Join our dynamic team as a Loyalty Communications Specialist at IKEA Malaysia. In this pivotal role, you will design and implement innovative communication strategies that enhance customer loyalty and drive engagement. You will work closely with cross-functional teams to create compelling content that resonates with our audience and promotes our loyalty programs. Your creativity and analytical skills will be essential in evaluating the effectiveness of our campaigns and making data-driven decisions to optimize our outreach efforts.

Join Grab, a leading technology company, as a Project Manager and Go-To-Market (GTM) Specialist in our Digital Advertising division. In this dynamic role, you will oversee the planning, execution, and delivery of digital advertising projects that drive significant value for our customers. Your strategic mindset and project management expertise will ensure that we meet our objectives and exceed client expectations.

Role overview nextdc is hiring an Enterprise Risk Specialist based in Petaling Jaya. This position plays a key part in developing and strengthening the company’s risk management framework. Collaboration with the legal department is central to the role, supporting efforts to protect the organization’s interests. What you will do Identify, assess, and mitigate risks across company operations Work with the legal team to provide risk analysis and reporting Help improve risk management processes on an ongoing basis Requirements Strong analytical and strategic thinking skills Background in enterprise risk management Ability to work effectively with different departments, especially legal teams

Join Continental as a Treasury Specialist on a one-year contract, where you will play a crucial role in managing the company's financial operations. You will be responsible for liquidity management, cash flow forecasting, and optimizing treasury operations to support our business objectives.

Join our dynamic team at Continental as a Location Communication Specialist and CBS/PROMT Coach. In this role, you will be pivotal in fostering effective communication strategies within our organization while coaching our teams on CBS and PROMT methodologies. Your expertise will help enhance our workplace culture and drive operational excellence.