Administrative Assistant for Program Management

We are on the lookout for a meticulous Administrative Assistant to bolster our Program Management division. This full-time role will be based at our client's office in Rochester, NY.At LaBella Associates, our Program Management Services Division excels in offering comprehensive management solutions for complex projects and long-term capital programs. Our project teams deliver a tailored blend of business consulting, project management, financial oversight, administrative support, and technical assistance.The Administrative Assistant will be pivotal in supporting activities related to space and facilities, which includes maintaining records, processing work orders, and managing technical drawings and documentation. This position will require close collaboration with internal teams and client representatives to ensure precise information, seamless coordination, and timely assistance. The ideal candidate is an organized administrative professional, proficient in standard office software, and eager to learn about facilities management systems and AutoCAD file management.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

We are seeking a highly skilled Senior Program Manager to oversee and drive strategic initiatives at Mindlance. In this key role, you will collaborate with cross-functional teams to ensure project success and alignment with our organizational goals. The ideal candidate will possess exceptional leadership abilities, a strong analytical mindset, and a proven track record of managing complex programs from inception to completion.

As a Program Manager at Mindlance, you will play a pivotal role in overseeing and coordinating multiple projects, ensuring they align with the company's goals and objectives. Your leadership and strategic thinking will be essential as you collaborate with cross-functional teams, manage resources, and drive project success. You will be responsible for developing project plans, tracking progress, and reporting on outcomes to stakeholders.

Join our dynamic team at LaBella Associates as an Operations Administrative Assistant, where you will play a pivotal role in supporting our Architecture Division. Collaborate closely with our Operations Manager in our Rochester, NY headquarters, contributing to our operational success through multifaceted administrative assistance.Key Responsibilities:Collaborate with the Operations Manager on managing overhead expenses and financial reporting.Provide comprehensive administrative support to the team.Assist in the preparation of AIA contract documents and proposal letters.Work alongside Project Managers to facilitate project initiation and review invoicing processes.Undertake additional tasks as assigned to support the Operations Manager and the division effectively.

The Project Administrator at CannonDesign provides key administrative support to project teams in Rochester, MN. This on-site role involves a mix of coordination, documentation, and financial tracking to keep projects running smoothly. Occasional travel to client meetings and project sites is part of the position. Key responsibilities Coordinate with internal and external teams to gather project updates, deliverables, and weekly status summaries. Organize and help facilitate on-site client meetings, including preparing agendas and taking notes. Prepare detailed project reports, memos, and presentations for team use. Support project proposal and contracting processes by drafting documents and assisting with fee development. Manage Accounts Payable tasks, such as reviewing consultant statements and resolving accounting issues. Assist Practice and Operations leaders in evaluating project and program performance. Help Project Managers review and approve consultant invoices and monitor project expenses for accurate billing. Coordinate team workload management and facilitate labor transfers as needed. Create and maintain advanced spreadsheets and databases in Excel and Access. Assist with project staffing data using Deltek Vision Project/Resource Planning tools. Maintain thorough records of project financial status and ensure project files follow firm standards. Prepare approvals for scope changes and manage payables with Project Managers. May support marketing efforts, such as proposal presentations, when required. Travel as needed to support project requirements. Location This position is based on-site in Rochester, MN. Some travel may be required for client meetings or project site visits.

Join our innovative team at 360IT Professionals as a Program Manager. This role is pivotal in overseeing diverse projects and ensuring their successful execution. We’re seeking a dynamic individual who excels in communication, problem-solving, and project management. If you are passionate about leading teams and driving organizational success, we encourage you to apply!

If you believe your skills, experience, and ambitions align with this opportunity, we invite you to apply. ABOUT THE ROLEThe ideal candidate will excel in the role of Senior Construction Administrator. In this position, you will lead, develop, and help coordinate the project team in managing construction contracts on behalf of CannonDesign for large-scale projects. Your focus will be on constructability reviews, risk mitigation, and cost control throughout the entire construction process. You will initially be assigned to a significant healthcare facility project spanning over 2.0 million square feet at the Mayo Clinic campus. This role mandates a consistent on-site presence in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate this on-site requirement. HERE'S WHAT YOU'LL DOAct as the primary liaison between the builder, client/owner, and design teams.Lead and collaborate with team members to develop and maintain the project Risk Assessment process during Construction Administration. Proactively identify potential risks during the Construction Administration phase, communicate, mitigate, and collaboratively resolve project-related issues.Coordinate with the overall Project Director and individual Project Managers to assign team members to specific scopes of the Construction Administration process.Oversee internal Construction Administration efforts and team members, both on-site and remotely, working closely with Construction Administration Coordinators, Document Control, and Quality Leaders.Guide the team in implementing the firm’s Construction Administration policies. Regularly meet with the project’s Senior Project Architect(s) and Engineering Discipline Leaders to discuss quality assurance and related matters.

Join our dynamic team as a Program Manager at LaBella Associates, where you will lead complex projects and multi-year capital programs. We are looking for a dedicated professional with a robust engineering background, proven experience in quality management, coupled with exceptional communication and leadership skills.At LaBella, our Program Management Services Division excels in providing tailored management services for intricate projects. Our project teams expertly blend business consulting, project management, financial oversight, and technical support to meet diverse client needs.Salary Range: $100,000 - $144,000The salary offered will be determined by various factors including the candidate's relevant experience, educational background, and job location.

Role Overview Crete Professionals Alliance is hiring a Senior Administrative Specialist in Rochester, NY. This role keeps daily office functions on track and supports team coordination across the organization. What You Will Do Handle a range of administrative tasks to keep operations running smoothly Coordinate schedules and manage calendars for team members Facilitate clear communication within the office What We Look For Strong attention to detail Excellent organizational skills Motivation to support colleagues and contribute to the team's goals

Dungarvin is hiring a Mental Health Program Manager (MHPD) in Rochester. This role leads the development of mental health programs and guides service delivery for individuals facing mental health challenges. The manager helps shape care in the community and supports people in meaningful ways. Key responsibilities Oversee daily operations of assigned mental health programs Support and guide staff to provide quality, compassionate care Drive improvements and maintain high service standards Who succeeds in this role Strong leadership and a commitment to compassionate care are important. Experience supporting individuals with mental health needs helps ensure effective program management and positive outcomes. Sign-on bonus A sign-on bonus is available for this position.

Role Overview Domino's Pizza, Inc. is hiring an Assistant Manager for the Rochester location. This role supports daily store operations and helps maintain high standards for customer service and product quality. What You Will Do Assist with staff training and development Oversee inventory and product management Support team members during shifts Help ensure customers receive accurate orders and friendly service Growth This position offers the chance to develop leadership skills and advance within Domino's. The Rochester store values team members who are ready to take on new responsibilities as the business grows.

Role Overview Domino's Pizza, Inc. in Rochester is hiring an Assistant Manager. This position supports daily store operations and helps maintain strong customer service. The Assistant Manager works closely with team members to keep store standards high and service consistent. Main Responsibilities Assist with managing day-to-day operations Support and motivate team members Help deliver excellent customer service Contribute to upholding quality and service standards

Role overview Domino's Pizza in Rochester is looking for an Assistant Manager to support daily store operations. This position helps maintain strong customer service and ensures each shift runs efficiently. Assistant Managers work closely with team members, helping to keep the store running smoothly from open to close. What you will do Assist with overall store operations, including opening and closing routines Guide and support team members throughout each shift Encourage a positive workplace focused on customer satisfaction Help make sure every order meets Domino's quality standards Requirements Interest in developing leadership skills and growing within Domino's Pizza Experience in food service or retail is a plus, but not required

Role Overview Domino's Pizza in Rochester is hiring an Assistant Manager to help lead daily store operations. This role supports the management team and helps ensure every customer receives prompt service and quality food. Main Responsibilities Assist with supervising and guiding team members during shifts Train new staff on procedures and customer service standards Maintain store cleanliness and food quality Support efforts to increase sales through attentive customer service What Success Looks Like Customers leave satisfied, team members feel supported, and the store runs smoothly throughout each shift.

Domino's Pizza in Rochester is looking for an Assistant Manager to help lead store operations. This position supports the Store Manager by guiding the team, maintaining high standards of customer service, and keeping daily activities on track. Role overview As Assistant Manager, expect to handle a mix of responsibilities. These include supervising staff, supporting training efforts, and making sure every shift runs smoothly. Creating a welcoming atmosphere for both team members and customers is central to this role. What you will do Assist in managing daily store operations Support and motivate team members Promote excellent customer service Follow Domino's policies and procedures Requirements Strong leadership skills and a commitment to a positive work environment are essential. Experience in food service or retail management is helpful, but a focus on teamwork and customer satisfaction is most important.

Role Overview Domino's Pizza in Rochester is hiring an Assistant Manager to help run daily store operations. This position supports smooth service, team coordination, and consistent quality for every customer. What You Will Do Support store management and step in as a leader when needed Guide and motivate team members during busy shifts Help train new employees on Domino's processes and standards Monitor inventory and assist with ordering supplies Promote excellent customer service at every touchpoint Uphold company policies and food safety guidelines What Makes This Role Important Assistant Managers play a key part in keeping operations running smoothly and customers satisfied. Strong leadership and attention to detail help drive sales and maintain Domino's reputation for quality.

Role Overview Domino's Pizza in Rochester is hiring an Assistant Manager. This position supports the daily operations of the store, focusing on smooth service and a positive team atmosphere. What You Will Do Assist in managing store operations each shift Support team members and help maintain high customer service standards Contribute to a clean, efficient, and friendly work environment What We Look For Experience or interest in food service Strong leadership and communication skills Commitment to customer satisfaction

Join the vibrant team at Hollister Co. as an Assistant Manager in Rochester! In this dynamic role, you will be responsible for supporting daily operations, driving sales, and fostering a positive store environment. You will lead by example, guide a team of associates, and contribute to a culture of inclusivity and excellence. Your leadership will be crucial in motivating staff to achieve their full potential while providing exceptional customer service.

The Assistant Bakery Operations Manager (ABOM) is a pivotal leadership development role aimed at cultivating the future leaders of Bakery Operations Managers. ABOMs are expected to function at a level akin to Bakery Operations Managers, executing bakery operations with a sense of urgency, precision, and accountability, while honing the leadership skills necessary for independent bakery management.This role uniquely combines hands-on operational excellence with talent development, administrative oversight, and team leadership. ABOMs serve as a vital extension of the Bakery Operations Manager (BOM) and must be prepared to assume total bakery ownership when required. Our Rochester store is situated at 1333 Mount Hope Ave, Rochester, NY 14620.KEY RESPONSIBILITIES:Operational Execution• Oversee all essential bakery operations including inventory management, scheduling support, staffing coordination, and administrative task completion.• Uphold stringent standards for product quality, cleanliness, food safety, and customer experience.• Assist with ordering, maintain inventory accuracy, and control shrinkage.• Aid in the creation of schedules and labor management to achieve operational goals.Talent & Team Development• Facilitate the recruitment, interviewing, onboarding, and training processes for new staff members.• Provide consistent coaching and immediate performance feedback.• Enforce accountability among team members while fostering a culture of growth and development.• Ensure onboarding and training programs align with company standards.Leadership & Ownership• Independently manage bakery operations in the absence of the BOM.• Exemplify urgency, accountability, and operational discipline.• Collaborate with BOM and Area leadership to identify operational deficiencies and implement effective solutions.• Ensure continuity of operations during leadership transitions or staffing shortages.• Perform additional duties as assigned.WHAT SUCCESS LOOKS LIKE:• Ability to independently execute all BOM-level administrative and operational responsibilities.• Bakery is fully staffed, well-trained, and operating at high standards.• Established culture of accountability and consistency.• Acts as a dependable operational leader in any coverage scenario.• Demonstrates readiness and potential for advancement to a BOM role.QUALIFICATIONS & EXPERIENCE:• Minimum of 1 year of leadership experience in restaurant, retail, or hospitality settings.• Strong operational discipline and meticulous attention to detail.• Proven ability to coach and develop hourly team members.• Comfortable in fast-paced, high-volume environments.• Capable of fulfilling all bakery roles during peak business hours.• Excellent communication and problem-solving skills.