Executive Assistant and Office Manager

Join blacksmith as an Executive Assistant and Office Manager, where you will play a pivotal role in ensuring the smooth operation of our San Francisco office. In this multifaceted position, you will provide high-level administrative support to executives, manage office logistics, and contribute to creating an efficient work environment.Your responsibilities …

About Hike Medical Hike Medical develops technology for musculoskeletal care, combining AI, robotics, and healthcare expertise. Our products include an AI-vision platform that turns a short web-based foot scan into custom 3D-printed orthotics, an AI agent platform that manages the full Durable Medical Equipment (DME) workflow from pre-visit steps through claims, and SoleForge, our large-scale 3D printing facility for personalized medical devices. We partner with major global employers and leading orthotics and prosthetics companies. Our clinical integrations span the largest national providers, and Fortune 50 companies trust us to support the health of employees who spend long hours on their feet. Our long-term vision is to develop AI-designed, robotically manufactured orthotic and prosthetic devices at scale, aiming for advancements in bionics by 2040. Learn more about our goals at bionics2040.com. Backed by $22M in Seed and Series A funding from top investors, we work in a results-focused environment at our new Rincon Hill office in San Francisco. Executive Assistant and Office Manager This role is based onsite in San Francisco, CA.

Join Foundry Robotics as an Executive Assistant and Office Manager, a pivotal role within our dynamic team in San Francisco. We are looking for a proactive and organized individual who thrives in a fast-paced environment. In this role, you will be responsible for managing executive schedules, facilitating communication across departments, and ensuring the smooth operation of our office. Your ability to multitask and prioritize will be essential to supporting our leadership team effectively.

Spring Health seeks an Executive Assistant and Office Coordinator to support leaders and maintain smooth operations in the San Francisco office. This full-time, in-person role centers on assisting the Chief Technology Officer and Chief Information Security Officer, while also ensuring a welcoming and efficient environment for employees and visitors. Role overview This position combines executive support with office coordination. The Executive Assistant and Office Coordinator manages schedules, coordinates meetings, and handles logistics for key leaders. The role also oversees daily office operations, helping create a positive in-office experience. Key responsibilities Provide direct administrative support to the CTO and CISO, including calendar management and meeting coordination Serve as the main operational presence in the San Francisco office Ensure the office runs smoothly and visitors are welcomed professionally Assist with logistics for team or company events, which may require occasional travel Work location and reporting This is an on-site position in San Francisco, Monday through Friday. The role reports to the Manager of Executive Support.

About Code MetalAt Code Metal, we are transforming code translation for critical industries, empowering our partners in defense, automotive, and semiconductor sectors to transition swiftly and reliably from algorithm to silicon. As we expand our footprint in San Francisco, we're committed to creating a collaborative office environment that fosters innovation and supports our mission. We are currently seeking a motivated office manager/executive assistant and operations generalist to enhance the functionality of our new office and support our dedicated team.The Role:We are in search of a highly organized and proactive Executive Assistant to provide essential support to our senior executives. This position is perfect for an individual who thrives at the heart of operations, adeptly anticipating needs and enabling our leaders to focus on high-impact initiatives.The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities while upholding professionalism and discretion. This role encompasses both executive and operational support across the team.This is a hands-on opportunity for someone who takes pride in being dependable, proactive, and trusted—the individual who ensures everything runs seamlessly.Why Choose Code Metal?Impactful Mission: Contribute to a team that accelerates progress in mission-critical industries.Fast-Paced Environment: Work within small teams, engaging in rapid problem-solving with autonomy.Trusted Partnership: Be an integral partner rather than just support.Ownership: Take true ownership of your role, influencing the structure of our SF office and internal operations.

About SentryIn a world filled with subpar software, Sentry is dedicated to transforming the developer experience. Our mission is to empower developers to create high-quality software swiftly, allowing everyone to reconnect with the joy of technology.Backed by over $217 million in funding and trusted by more than 100,000 organizations, including giants like Disney, Microsoft, and Atlassian, we are at the forefront of developing innovative performance and error monitoring tools. Our goal is to minimize bug-fixing time so that companies can focus on what truly matters: building great products.At Sentry, we champion a hybrid work environment across our global locations, with Mondays, Tuesdays, and Thursdays designated as in-office days to foster collaboration. If you have a passion for crafting solutions that enhance the digital experience, join us in shaping the future of software monitoring.About the RoleWe are on the lookout for an enthusiastic and detail-oriented Executive & Office Assistant to collaborate with our leadership team and manage daily operations at our San Francisco office. This pivotal role involves delivering comprehensive administrative support to our executives and partnering with the SF Office Manager to create an inviting and efficient workplace for all employees and visitors. As an integral part of our operations, you will facilitate seamless facility management and enhance communication within the team.If you excel at instilling order amidst chaos in a vibrant and dynamic environment, this opportunity is for you. Join our rapidly growing team committed to revolutionizing software development for half a million developers; we need your expertise!Note: While our company policy supports a hybrid work approach, this position requires in-office presence five days a week in San Francisco.

At Anaplan, we pride ourselves on being at the forefront of innovation, empowering organizations with our state-of-the-art AI-powered scenario planning and analysis platform. Our mission is to enable our clients to excel in their industries, surpassing both competition and market challenges.What brings Anaplanners together, regardless of their roles or locations, is our unwavering dedication to our customers' success and our vibrant Winning Culture.Our clientele includes some of the most prestigious names within the Fortune 50, including Coca-Cola, LinkedIn, Adobe, LVMH, and Bayer, among over 2,400 global companies that trust our exceptional platform.Our Winning Culture fuels our innovative teams. We embrace diverse perspectives, act as leaders regardless of our titles, strive toward ambitious targets, and celebrate our achievements—both significant and minor.Guided by our strategic, values-driven, and disciplined approach to execution, we promise an inspiring, connected, and rewarding work environment. Your uniqueness is celebrated here; join us in building the future together!We are seeking an ACCOUNT EXECUTIVE focused on the Office of the CFO (Financial Consolidation, Planning, and Reporting). In this role, you will leverage your successful history in selling complex technology solutions and managing accounts to promote an incredibly adaptable platform. Our sales team is dedicated to helping industry leaders recognize the transformative benefits of Anaplan's solutions, effectively breaking down silos in decision-making processes. You will play a pivotal role in assisting our clients in achieving their immediate business objectives while equipping them for future success.This position will act as a key driver for Anaplan's sustained growth through digital transformation. Reporting directly to the GTM Head, you will facilitate sales operations within a designated geographic territory, primarily targeting greenfield accounts alongside existing Anaplan clients. This territory will require a proactive approach to expand our presence by acquiring new logo accounts and optimizing opportunities within our current customer base.Your ImpactEngaging with the Office of the CFO and potential clients to identify inefficiencies in business processes and showcasing Anaplan's unique capabilities to address these challenges.

Why join usAt Brex, we revolutionize the way businesses manage their spending through our AI-powered spend platform. Our integrated solutions, including corporate cards, banking, global payments, and user-friendly software for travel and expenses, empower companies to spend confidently. From innovative startups to established enterprises like DoorDash, Flexport, and Compass, tens of thousands of organizations trust Brex to proactively manage expenditures, cut costs, and enhance operational efficiency on a global scale.Joining Brex means pushing your limits, challenging norms, and collaborating with some of the most talented professionals in the industry. We are dedicated to fostering a diverse team and an inclusive culture, where your potential is only limited by your ambition. We enable this growth by providing the tools, resources, and support necessary for advancing your career.Executive Operations at BrexThe Executive Operations team is a vital aspect of our company, ensuring our leaders are well-supported and focused on achieving corporate objectives. As strategic partners, Brex's Executive Assistants deliver crucial support while actively participating in projects that advance business priorities and enhance team collaboration.What you’ll doIn your role as the Executive Assistant to the Chief Revenue Officer (CRO) and Chief Business Officer (CBO), you will provide comprehensive support to facilitate Brex's growth in areas such as revenue, partnerships, strategic business development, and public relations. You will oversee the daily operations of their executive offices, ensuring smooth communication, strong cross-functional alignment, and operational excellence across go-to-market and external partnership initiatives.Your role as a trusted partner will involve optimizing their schedules through expert calendar management and effective coordination of travel and key projects. Beyond administrative excellence, you will assist in managing strategic external partnerships, coordinating brand and PR efforts, and supporting cross-functional initiatives aligned with revenue growth and ecosystem expansion. This position necessitates sound business judgment, outstanding organizational skills, and the capacity to handle multiple work streams with discretion and professionalism.Where you’ll workThis position is based in our San Francisco office. We operate in a hybrid environment, blending the dynamic interactions of office life with the flexibility of remote work. Currently, we require a minimum of three coordinated in-office days per week: Monday, Wednesday, and Thursday. As an additional perk, we also provide up to four weeks of paid time off annually.

Join the Watney Robotics TeamWatney Robotics is at the forefront of developing autonomous robots that support the growth of essential infrastructure. After successfully securing $21 million in seed funding from prestigious investors including Conviction, Abstract, and A*, we are collaborating with top hyperscalers to enhance datacenter development and maintenance.This is a unique opportunity to join us at a pivotal moment as we transition from prototypes to production fleets. Contribute to real systems, influence the rollout strategy, and leave your mark on a groundbreaking robotics company.Your RoleAs the Executive Assistant to the CEO, you will serve as a vital support system and operational backbone at our San Francisco headquarters. This hybrid position combines responsibilities as an Executive Assistant, Office Lead, and Recruiting Coordinator: safeguarding the CEO's schedule, ensuring smooth office operations, and overseeing recruitment processes to facilitate prompt and effective hiring. High judgment, discretion, and a proactive approach are essential.Key ResponsibilitiesCEO SupportManage complex calendars, travel arrangements, and meeting preparations across different time zones while anticipating conflicts and prioritizing tasks.Draft briefs, agendas, and follow-up communications; monitor action items until resolution.Triage the CEO's inbox, write clear communications, and coordinate crucial interactions with investors, board members, and key customers.Assist with confidential special projects such as fundraising materials, customer visits, and vendor negotiations.Office Operations ManagementOversee day-to-day office operations: manage access and badges, supplies, meeting spaces, vendor relationships, and shipping/receiving logistics.Plan and execute onsite events, executive offsites, customer walkthroughs, and all-hands meetings.Supervise facilities vendors (IT, cleaning, catering, and safety services) and monitor budget adherence.Recruitment CoordinationCollaborate with hiring managers to streamline the recruitment funnel: schedule interviews, arrange candidate travel, and host onsite visits.Maintain excellent candidate communication and provide a high-touch experience with prompt responses.Facilitate interview panels, take notes as necessary, and ensure timely decision-making within 24–48 hours.

David AI builds high-quality audio datasets for AI technologies, working with clients that include major FAANG companies and leading AI labs. Founded in 2024 by former Scale AI engineers and operators, the company recently secured $50 million in Series B funding led by Meritech and NVIDIA. The team values sharp thinking, humility, and ambition, and is expanding across several functions. The Executive Assistant will join the Office of the CEO in San Francisco, working closely with CEO Tomer and supporting the company’s ongoing growth. This position involves direct collaboration with customers, internal teams, and investors, offering a front-row seat to high-level business decisions and daily operations. What you will do Organize and execute team events, offsites, and in-office gatherings. Manage communications for the CEO, determining when to escalate issues or address them independently. Support ad hoc projects spanning recruiting, legal, finance, and business operations. Oversee complex calendar management, prioritization, and scheduling for both internal and external stakeholders. Plan and coordinate travel logistics for team members and prospective candidates. Manage daily office operations, including vendor relationships and supply management. Role overview This role focuses on keeping office operations running smoothly while supporting the CEO and internal teams. Expect involvement in cross-functional projects and a variety of tasks that help maintain organized, efficient processes as David AI scales.

Administrative Office AssistantSalary Range: $42,193 - $50,632GGRC is seeking a dedicated Administrative Office Assistant to provide essential administrative support within our Regional Center Services Social Work unit. This role is critical in maintaining the overall efficiency of departmental operations.Key Responsibilities:Facilitate the processing, copying, and distribution of reports and forms through mail and email.Retrieve and prepare documentation to accompany files, including word processing tasks.Organize, assemble, and file various reports and forms for the unit.Draft and distribute correspondence, including certified mail, while adhering to deadlines.Manage the Officer of the Day (OD) schedule and rotation.Keep the unit staff directory and lists updated.File memos issued by the unit manager.Prepare case assignment memos.Engage in staff meetings and task forces as required.Provide support to new or temporary administrative staff.Oversee Purchase of Service (POS) and Individual Program Plan (IPP) processing, ensuring accuracy and completeness.Cover front desk responsibilities, including managing incoming and outgoing calls, greeting visitors, and maintaining a professional appearance at the front desk.Participate in special projects and additional tasks as assigned.Maintain confidentiality of all client information in compliance with HIPAA and the California Lanterman Act.

Fiscal Office AssistantStarting Salary Range: $42,193 - $50,632GGRC is seeking a dedicated and detail-oriented Office Assistant to join our Fiscal Services Department in San Francisco. This position plays a crucial role in supporting various administrative functions to ensure the smooth operation of our fiscal processes.Key Responsibilities:Provide comprehensive administrative support across multiple sub-units within the Fiscal Department.Coordinate and schedule meetings effectively to enhance departmental communication.Serve as the main point of contact for internal and external inquiries.Assist in organizing mailing projects including annual statements and notices.Facilitate the planning and execution of events and activities for Fiscal Services.Maintain accurate filing systems and manage fiscal files for audit compliance.Oversee packing and organization of files for external storage as required.Generate routine and ad hoc reports, including creating tables, mail merges, and pivot tables.Manage supply orders for the Fiscal team to ensure resource availability.Support fiscal projects and initiatives as assigned by the Fiscal Manager.Contribute to the development and implementation of forms and processes.Perform general filing, maintenance, and purging of records.Prepare and analyze reports for internal and state audits.Effectively communicate and resolve issues with vendors, staff, and management.Collaborate with other internal units to streamline operations.Participate in special projects and additional tasks as needed.

About UsSparrow is revolutionizing employee leave management with our innovative high-tech, high-touch solution. Our mission is to simplify the process for companies to provide various types of leave, including family and medical, ensuring a seamless experience for both employers and employees.The current leave management system can be cumbersome and inefficient, leaving company leaders overwhelmed by constantly changing regulations and processes, while employees face unnecessary bureaucratic hurdles during critical moments in their careers. At Sparrow, we streamline this typically tedious and error-prone process into an efficient, 30-minute end-to-end experience, saving teams up to 40 hours and $30K per leave.Headquartered in San Francisco, Sparrow embraces a remote workforce spread across the country. We pride ourselves on our diverse, talented, and supportive team, who are not only hardworking but also collaborative, intelligent, and humble—dedicated to solving real-world problems.About the RoleWe are in search of an exceptional Executive Assistant/Personal Assistant to collaborate closely with our CEO during this pivotal growth phase. The CEO's primary focus is setting the vision for Sparrow and leading a high-performing executive team, making it crucial that her limited time is spent on the most impactful work.In this position, you will be a vital force multiplier for both the CEO and the entire organization, enhancing the speed at which decisions are made and delegated while ensuring effective follow-through across the executive team on initiatives that depend on the CEO's input.This role will comprise 90% Executive Assistant responsibilities and 10% Personal Assistant tasks, facilitating both professional and limited personal logistics to enable the CEO to operate at her highest capacity. While this is a fully remote position, there may be a requirement for up to 25% travel to the Bay Area where the CEO is based. Accountability and ownership are essential in this role, and flexibility in your schedule may be necessary at times.Key ResponsibilitiesCollaborate with the CEO on Priorities and ExecutionWork alongside the CEO to identify her highest-impact priorities and ensure her schedule reflects those priorities.Facilitate swift decision-making and delegation to keep Sparrow moving forward efficiently.Collaborate with the CEO to strategize and implement action plans for key initiatives and tasks.

About incident.io incident.io is an AI-powered incident response platform that helps teams reduce response times and improve reliability. The platform brings together on-call management, incident response, AI SRE, and status pages, giving teams the tools to act quickly, limit downtime, and keep customers updated. Founded in 2021, incident.io now supports over 1,500 organizations, including Netflix, Airbnb, and Block, and has helped manage more than 500,000 incidents. Each month, tens of thousands of responders in Engineering, Product, and Support use incident.io to restore services and keep teams aligned. The company is growing quickly, fueled by $100M in investment from Index Ventures, Insight Partners, Point Nine, and several founders and executives from leading tech companies. Role at a Glance This Executive Assistant position supports Chris, the Co-Founder and Field CTO, and helps ensure the San Francisco office runs smoothly. The role is central to keeping operations on track and enabling Chris to focus on high-impact work. What You Will Do Act as the primary support for Chris, anticipating needs and protecting his time Coordinate closely with other executives based in San Francisco Maintain a strong presence in the office 3-4 days per week (team meets Mondays, Wednesdays, and Thursdays) Make quick, informed decisions in real time, often with limited context Organize events such as team offsites and prepare materials for key presentations Work with the People team or assist with scheduling for the SF leadership team Location and Schedule This role is based in San Francisco. Regular in-office attendance is required 3-4 days each week, with all-hands days on Mondays, Wednesdays, and Thursdays.

Join socket as an Executive Assistant to the CEO, where you'll play a pivotal role in enhancing organizational efficiency and communication. Your responsibilities will include managing schedules, prioritizing tasks, and serving as a liaison between the CEO and various stakeholders.This position calls for a proactive individual who can thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Join Databricks, a leader in data and AI, as a Senior Executive Assistant. In this pivotal role, you will provide high-level administrative support to our executives, ensuring seamless operations and communication. Your organizational skills will be key in managing schedules, coordinating meetings, and facilitating cross-departmental collaboration.

Role Overview vapi is looking for an Office Manager to support the daily operations of our San Francisco office. This role keeps the workspace running smoothly, manages administrative tasks, and helps create a productive setting for the team. What You Will Do Oversee daily administrative functions and office routines Manage office supplies and inventory Support a collaborative and efficient work environment What Matters Here Strong organizational skills and a proactive approach are key. The right person will help maintain an office culture where people can do their best work together.

Multiply Labs is seeking an Executive Assistant to the CEO in San Francisco. This position centers on supporting executive leadership through a mix of administrative and coordination tasks. Role overview This role involves managing complex schedules, organizing meetings, and ensuring smooth communication across the organization. Attention to detail and the ability to anticipate needs will be key to success. What you will do Coordinate the CEO’s calendar and daily agenda Arrange and prepare for meetings, including logistics and materials Facilitate communication between the CEO and internal teams Requirements Strong organizational skills Comfort working in a fast-paced setting Ability to manage multiple priorities efficiently

Join DoorDash as an Executive Assistant, where you will play a vital role in enhancing the efficiency of our Engineering leadership. In this dynamic position, you will manage calendars, organize team-building activities, and oversee crucial projects, ensuring our executives can focus on making impactful decisions. As part of a fast-paced global organization, you'll collaborate closely with teams to foster an innovative culture that prioritizes customer satisfaction and operational excellence. This hybrid role requires you to work from our San Francisco HQ or Century City office three days a week, where you will contribute to our mission of being the top local delivery app.

Join our dynamic team at antithesis as an Office Assistant and Field Marketer. In this role, you will be crucial in supporting our daily operations while promoting our brand in the field. Your responsibilities will include administrative tasks, assisting with marketing initiatives, and engaging with clients to enhance our market presence.