Recruiting Coordinator

Founding MarketingAt Terac, we empower teams to achieve rapid research breakthroughs through our innovative marketplace of verified experts. Our mission is to create intelligent agents that efficiently recruit, authenticate, and connect thousands of experts to numerous opportunities within the world's most pioneering organizations.We collaborate with leading…

Luminai creates technology to streamline healthcare operations. The company focuses on automating manual tasks, giving healthcare professionals more time for patient care. Luminai recently secured $60 million in funding, including a Series B led by Peak XV Partners, with support from investors throughout Silicon Valley. The team and advisors include leaders from organizations such as OpenAI, Dropbox, Flexport, Notion, Front, Ramp, and Twitch. Role overview The Recruiting Coordinator manages the daily activities of Luminai’s hiring process. This position plays a key part in building the team by ensuring recruitment operations run smoothly. Strong organization and attention to detail will help improve the candidate experience and support company growth. What you will do Schedule interviews and coordinate logistics for candidates and interviewers Communicate with candidates throughout the hiring process Maintain accurate records and keep the hiring pipeline organized Work closely with recruiters and hiring managers to support a high volume of interviews Contribute to a positive and professional experience for every candidate Work location This is a hybrid position based in San Mateo, California. The team works onsite three days a week: Monday, Tuesday, and Thursday.

Join headway as an Executive Recruiting Coordinator, where you will play a pivotal role in enhancing our recruiting efforts. In this dynamic position, you will collaborate with hiring managers to identify top talent, manage the recruitment process, and ensure a seamless candidate experience. Your organizational skills and attention to detail will be essential as you coordinate interviews, track candidate progress, and maintain communication with applicants.

About ivo-inc ivo-inc is changing the way businesses handle contract negotiations. By applying large language models, the team addresses outdated processes and delivers a product with an 85%+ head-to-head trial win rate. Some of the world’s most recognized companies rely on ivo-inc’s technology. Role Overview The Recruiting Coordinator will play a key role in keeping hiring organized and moving smoothly. This San Francisco-based position works closely with hiring managers and company leaders to create a seamless experience for candidates and support the company’s hiring strategies. What You Will Do Interview Scheduling: Arrange virtual and onsite interviews across time zones using Zoom and Google Meet. Handle all logistics between candidates and interviewers. Send confirmations, reminders, and feedback requests. Make sure interviewers have scorecards and candidate details before meetings. Initial Screening: Review incoming resumes using predefined scorecards for each role. ATS Management: Keep candidate records accurate and up to date in the Applicant Tracking System (ATS). Move candidates through each hiring stage appropriately. Remind interviewers to submit feedback promptly. Review the pipeline daily to spot stalled candidates. Talent Sourcing: Search for candidates on LinkedIn, job boards, and online communities. Log prospects in Ashby (ATS) with clear notes and tags. Team Collaboration: Collect feedback quickly, identify bottlenecks, and suggest ways to improve hiring speed and quality. Share updates on candidate status, scheduling, and any issues that may arise. Notify teams about risks or delays to keep hiring on track. Who We’re Looking For Recent graduates interested in starting a career in recruiting. People who notice details and care about making hiring better.

medraai is developing a Physical AI Scientist platform that combines advanced AI with precise control of scientific instruments. The system evaluates results, plans next steps, and can close the scientific loop independently, reducing the need for human intervention. The team draws talent from companies like Tesla, Amazon, SpaceX, and Neuralink. Collaboration and quick execution are essential, both in the lab and during activities outside of work, such as skiing or go-karting. Curiosity runs deep, with interests spanning engineering, robotics, racing, and cooking. Direct communication and constructive feedback help solve design challenges efficiently and maintain a positive, respectful environment. Role overview This Recruiting Coordinator position is based in San Francisco. The role centers on supporting the entire hiring process, from scheduling interviews to ensuring candidates have a smooth experience on site. Key responsibilities Manage interview scheduling for all open roles and hiring stages, handling complex calendars, resolving conflicts, and keeping processes on track. Welcome candidates and coordinate on-site logistics to create a strong first impression. Act as the team's Ashby expert: optimize workflows, maintain accurate data, generate reports, and use automations to streamline hiring. Use AI tools daily to automate tasks, improve candidate communication, support sourcing and screening, and identify actionable insights. Keep the hiring pipeline accurate and current, spotting issues or opportunities to move requisitions forward. Work closely with recruiters and hiring managers to deliver a seamless candidate experience from first contact through offer acceptance. Requirements 2–4 years of experience as a Recruiting Coordinator or in a similar position. Hands-on experience with Ashby. Strong understanding of AI technologies and enthusiasm for using modern AI tools in recruiting. Excellent communication skills and a proactive approach.

Join Headway as a Recruiting Coordinator, where you will play a vital role in enhancing our recruitment processes. You will coordinate with hiring managers, schedule interviews, and manage candidate communications to ensure a seamless experience. Your organizational skills and attention to detail will help us attract top talent while maintaining our commitment to a positive candidate experience.

Our PhilosophyAt Latent, we believe that discovering new career opportunities should be an enriching experience rather than just a formal process. Our people are the cornerstone of our success, and our Talent team plays a pivotal role in driving that mission forward.We pride ourselves on being a highly visible team within the organization, collaborating across various functions, providing valuable feedback, and supporting every individual. The significance of our hiring decisions is profound, making every interaction during our recruitment process critically important.The RoleAs a Recruiting Coordinator at Latent, you will be the mastermind behind the candidate experience. From the moment a candidate is invited for an interview, you will craft their journey.You will work closely with hiring managers, maintain communication with candidates, handle scheduling logistics, and ensure that every interview day unfolds smoothly. You will be the expert on interview days, managing the process and ensuring each candidate feels welcomed and valued.In addition to your operational duties, you will be tasked with researching and implementing innovative methods to enhance our recruitment process, continuously thinking outside the box to create exceptional experiences.Your Responsibilities:Oversee the planning and execution of candidate interview daysCollaborate with hiring managers and interviewers to ensure alignment and readinessProactively communicate with candidates to navigate them through the processManage all scheduling and logistics with meticulous attention to detailIdentify and implement opportunities for improving our recruitment experienceWhat We’re Seeking:While we could list various skills, the most important attributes are who you are and how you work. The ideal Recruiting Coordinator is well-organized, insightful, innovative, and solution-focused.Your title may vary—recruiting coordinator, staffing associate, or similar—but your strength lies in effortlessly orchestrating complex plans. You might be the go-to person among friends for planning trips or organizing life through spreadsheets (we admire that about you).

Join our team as a Recruiting Coordinator and embark on a fulfilling career in talent acquisition. We seek a meticulous, team-oriented, and personable individual dedicated to enhancing the candidate experience. Your role will involve fostering an organized, efficient, and world-class recruitment process for both candidates and interviewers alike.At Lever, our recruiting team is committed to ensuring that all departments have the talent needed to meet their objectives. We emphasize understanding candidates as whole individuals, clearly communicating our core values, and ensuring that candidates feel informed and valued throughout their journey with us. We believe that recruiting is a shared responsibility across the organization, encouraging everyone at Lever to embrace the philosophy of “Always Be Recruiting.”

As the Recruiting Coordination Manager at Notion, you will play a vital role in shaping and enhancing our recruitment processes. You will lead a dedicated team responsible for ensuring a seamless candidate experience from application to onboarding. Your expertise will help us attract top-tier talent and create an inclusive culture that reflects our core values.Your responsibilities will include developing and implementing best practices in recruiting coordination, optimizing candidate workflows, and collaborating closely with hiring managers to understand their needs. You will also analyze recruitment metrics to continuously improve our strategies and processes.

Join our dynamic team as a Recruiting Coordinator, where you will play a pivotal role in talent acquisition—one of the most fulfilling careers in the world. Your attention to detail and passion for people will enhance the experience for both candidates and interviewers alike, resulting in a streamlined and exceptional hiring process.At Lever, our recruiting team is committed to ensuring that our organization has the right talent to meet its objectives. We believe in understanding candidates as whole individuals, embodying our core values, and keeping candidates informed and excited throughout the recruitment journey. Recruiting is a collaborative effort across the company, and we invite all Lever employees to embrace the philosophy of 'Always Be Recruiting.'

Join Hive as a Recruiting Coordinator and play a pivotal role in shaping our future by attracting top-tier talent. In this dynamic position, you will engage with our internal teams and prospective candidates, making a significant impact in one of the leading AI product companies globally. We're looking for a proactive, highly organized individual who thrives in a fast-paced environment, with exceptional communication skills to convey our innovative platforms and concepts effectively. Collaborate closely with our VP of Operations to strategize growth, set weekly recruitment objectives, and analyze hiring metrics. If you're a team player eager to enhance your recruiting expertise within a competitive AI landscape, we want to hear from you!

As a Recruiting Coordinator at mercor, you will play a pivotal role in our hiring efforts, ensuring a seamless and efficient recruitment process. You will collaborate closely with hiring managers to understand their needs and help facilitate interviews, manage candidate communications, and support the overall recruitment strategy.This position is ideal for individuals who are passionate about talent acquisition and eager to contribute to a dynamic team in a fast-paced environment.

As a Recruiting Coordinator at Samsara, you will play a pivotal role in shaping our talent acquisition processes. Your organizational skills and attention to detail will help streamline the hiring process, ensuring a positive experience for candidates and hiring managers alike. You will assist in scheduling interviews, managing candidate communications, and facilitating onboarding processes.

Gridware seeks a Recruiting Sourcer and Coordinator based in San Francisco, CA. This position plays a key role in identifying talent and guiding candidates through each stage of the hiring process. Working closely with both candidates and hiring managers, the role helps keep recruiting efforts organized and efficient. Key responsibilities Find and engage potential candidates for open positions Arrange interviews and handle scheduling logistics Share updates with candidates and hiring teams throughout the process Contribute to building a diverse and inclusive workforce Role overview This role supports Gridware’s commitment to developing projects that depend on a strong, inclusive team. The Recruiting Sourcer and Coordinator helps shape the group that moves these efforts forward by ensuring a smooth and effective recruitment process.

OpenAI seeks a Recruiting Coordinator for Strategic Initiatives based in San Francisco. This position plays a key role in supporting the recruitment of talented individuals for projects that drive impact across the company. Key responsibilities Arrange and manage recruiting activities, such as scheduling interviews and handling logistics Keep candidates and internal teams informed and aligned throughout the process Guide candidates from their initial application through onboarding Maintain accurate records and contribute to improving recruiting workflows What we look for Strong organizational skills and a reliable approach to tasks Attention to detail when managing schedules and documentation Clear, professional communication with both candidates and colleagues Dedication to delivering a smooth, positive experience for candidates

Human Capital is a visionary venture firm committed to supporting technology innovators. We partner with founders aiming to create impactful, long-lasting change, investing in and developing teams alongside trailblazers such as SpaceX, Commure, Snowflake, and xAI. With over $2 billion in capital allocated, our diverse portfolio features numerous companies we believed in before they reached unicorn status.We are currently seeking a dedicated Recruiting Coordinator to join our team and contribute to our mission.THE ROLEWe are looking for detail-oriented and organized individuals to take on the responsibilities of our Recruiting Coordinator. You will be pivotal in managing the interview scheduling process for our portfolio companies, tracking candidate information, and ensuring a positive candidate experience throughout the hiring journey.In this position, you will collaborate closely with our embedded talent teams and the companies in our portfolio as they establish their talent acquisition frameworks. The ideal candidate will excel in a dynamic, sometimes uncertain environment while prioritizing an exceptional experience for all candidates.If you have a passion for the startup ecosystem, a curiosity about venture capital, and a desire to build, we would love to hear from you.YOUR RESPONSIBILITIESOversee the candidate experience during their journey with our Portfolio Companies and internally at Human Capital.Work closely with our embedded talent teams (Operating Partners, Senior Principals, and Principals) to facilitate efficient candidate movement through our Portfolio Companies' interview processes.Schedule candidate interviews and manage logistics promptly and accurately.Enhance and streamline internal processes, systems, and our overall approach regarding candidate experience.Initiate and participate in projects aimed at improving and scaling our recruiting practices, as well as those of our Portfolio Companies.YOUR PASTWe expect you to have experience in some of the following areas, although not all are required:A minimum of 1 year of experience in scheduling or coordinating meetings or interviews, even as part of a broader role.Proven ability to learn quickly and adapt.Experience in a fast-paced environment.

Recruiting CoordinatorJoin us in vibrant San Francisco, CA, as a Recruiting Coordinator at Levelpath, where you will be the backbone of our hiring process, ensuring a smooth and welcoming experience for all candidates.About YouYou are a proactive problem-solver with an aptitude for rapid learning and application of knowledge. You thrive on tackling significant challenges, charting the course, and taking ownership of outcomes. Your passion for helping others shines through as you collaborate with intelligent teams, celebrating shared successes. You appreciate the value of swift iterations and constructive feedback from teammates and clients alike. Ready for your next adventure, you are an early riser eager to make an impact.About UsLevelpath is an innovative AI-driven procurement platform designed for global enterprises. Since our inception in 2022, we have been dedicated to transforming the procurement landscape. Our user-friendly platform enhances agility in procurement processes within days and reveals savings in weeks. We empower stakeholders with clarity, control, and intelligence over spending—from sourcing to contracting and payment. Our cutting-edge AI provides insightful, context-driven responses that unveil valuable opportunities and significantly bolster efficiency. Renowned global brands rely on Levelpath’s profound procurement expertise to enhance their business outcomes and optimize supplier relationships.Join Our Team of Pathfinders!As we expand our go-to-market organization, we are constructing a recruitment engine that is efficient, considerate, and centered on candidates. This position supports our growing need for exceptional talent across our Sales, Marketing, Customer Success, and Revenue Operations teams.In your role as a Recruiting Coordinator, you will be pivotal in creating a seamless, inviting experience for candidates while ensuring our hiring processes function effortlessly. You will collaborate closely with recruiters and hiring managers, manage a high volume of interview scheduling, and guarantee that every candidate interaction aligns with Levelpath’s values. Success in this position means smooth interview days, satisfied candidates, and recruiters who can expedite their processes thanks to your behind-the-scenes support.This is an onsite role based in San Francisco. Being present in the office is crucial for delivering an outstanding candidate experience, coordinating in-person interviews, and working closely with our GTM leaders and recruiting team.

Join our dynamic team at exa as a Recruiting Coordinator, where you will play a pivotal role in shaping the future of our workforce. You will be responsible for managing the end-to-end recruitment process, ensuring a seamless experience for candidates and hiring managers alike. Your organizational skills and attention to detail will be key in scheduling interviews, maintaining recruitment data, and providing exceptional support to our HR team.

About NudgeNudge is dedicated to pioneering innovative technologies that interface with the brain to enhance human lives. Our groundbreaking initiative focuses on developing a non-invasive, ultrasound-based device capable of stimulating and imaging the brain with remarkable precision and depth. This venture encompasses a comprehensive approach, integrating state-of-the-art hardware, software, and research capabilities to create products that have the potential to benefit millions—and ultimately billions—of individuals.To achieve our ambitious goals, we aim to build exceptional teams across all facets of our operations. We seek talented individuals who excel in their respective fields, embrace challenges, and maintain a relentless commitment to excellence and integrity.About the RoleAs a Recruiting Coordinator at Nudge, you will play a crucial role by:Managing all logistics for candidate interviews (scheduling, travel arrangements, meals, materials, and onsite hosting) while serving as the primary point of contact throughout the recruitment process.Providing interview preparation assistance and essential company information to candidates, while keeping hiring teams informed about progress.Facilitating referral coordination and maintaining effective internal communications throughout the hiring journey.Ensuring accurate maintenance of candidate records and interview feedback within the ATS system.Assisting with onboarding logistics, including paperwork, system access, and first-day coordination.About YouA minimum of 2 years of experience in recruiting or HR coordination, project management, or calendar management.Proficient in ATS systems, scheduling tools, and Google Workspace.Highly organized with exceptional attention to detail and strong follow-through capabilities.Excellent communicator with a focus on customer service.Self-motivated and proactive, demonstrating a strong sense of ownership.Team-oriented with the ability to adapt to shifting priorities and last-minute requests.Experience in a fast-paced startup environment is preferred.

Join us on-site in the vibrant Dogpatch neighborhood of San Francisco!At Giga, we are at the forefront of building AI agents that are trusted by leading B2C companies globally. Industry giants such as DoorDash rely on our innovative solutions to manage their most complex support and operational workflows across various communication channels, including voice, chat, and email.With our recent achievement of raising $61M in Series A funding and a growing list of paying customers, including DoorDash, we are poised to redefine customer experience through real-time AI agents that not only comprehend emotions but also resolve issues instantaneously at scale for the world’s largest enterprises.This is an exhilarating time for Giga as we aim to expand our reach. While we have already made significant strides, our ambitions are even greater. Our vision is to establish Giga as the premier AI platform for enterprise automation, driven by our advanced voice superintelligence. To realize this vision, we need exceptional engineers to join our team.Our work has a direct impact on millions of people every day, and our engineers are empowered to make real contributions. This role offers a unique opportunity to work alongside brilliant founders, be part of a successful venture, and contribute to building a generational company. Here’s some additional information about us:Voice AI startup Giga raises $61M Series ADoorDash and Giga PartnershipIf you resonate with our mission and are excited to be part of this journey, we encourage you to apply!The RoleAs we experience rapid growth, hiring is a critical function within our organization. We are seeking a highly motivated Recruiting Coordinator who is eager to take ownership of significant responsibilities.In this early stage of developing our recruiting function, you will play a vital role in delivering an outstanding candidate experience and supporting process enhancements while gaining insights into how recruitment scales in a high-growth environment. There are ample opportunities for growth as the team evolves.Your ResponsibilitiesOversee coordination across GigaLead all interview processes, on-site activities, and pipeline engagementMaintain our Applicant Tracking System (ATS) to ensure it is organized and efficientProvide an exceptional candidate experience through thoughtful and consistent communication...