Workplace Design Manager

About Ripple Labs Ripple Labs Inc. is shaping the future of value transfer, making it as seamless as information flows today. The company uses cryptocurrency solutions to improve the global financial system for institutions, businesses, governments, and developers. Ripple’s mission centers on economic fairness, opportunity, and a collaborative workplace that…

alphax is looking for a Senior Designer with a strong background in commercial office interiors. This position is based in San Francisco and centers on shaping the design direction for workplace projects, from initial concepts through completion. Role overview This role blends hands-on design leadership with direct involvement in business development. The Senior Designer will guide the creative vision for client projects, participate in presentations, and help develop new concepts for both current and future opportunities. Expect to play a key part in client meetings and design discussions, ensuring each project aligns with high design standards. What you will do Lead the design process for commercial workplace interiors, taking responsibility for overall project vision and execution. Engage with clients in meetings and presentations to communicate design intent and gather feedback. Support business development by contributing to proposals and concept pitches for new projects. Maintain and elevate design quality across all workplace projects within the firm. Requirements Experience designing commercial office interiors. Ability to lead client-facing design discussions independently. Strong presentation and concept development skills. Comfort working both autonomously and as part of a growing team.

Crusoe is building AI infrastructure from the ground up, managing every layer from energy to compute. The team focuses on making AI workloads more efficient and sustainable, with a strong commitment to energy-first strategies. Based in San Francisco, Crusoe brings together experts from energy, manufacturing, data center construction, and cloud services to address the growing demands of AI compute. Role Overview The Workplace Experiential Design Producer will shape how Crusoe’s physical spaces reflect its brand, culture, and employee experience. This role sits at the intersection of Workplace, Design, and Marketing, connecting teams to ensure a unified approach to branding, environmental graphics (EGD), and workplace design across multiple sites. What You Will Do Lead the integration of branding, environmental graphics, and workplace design for Crusoe’s locations Oversee multiple projects and sites, ensuring each space is functional, intentional, and aligned with Crusoe’s identity Transform design concepts into real environments, balancing creativity with execution Establish scalable systems for consistent workplace experiences as the company grows Who Thrives Here Proactive, solution-oriented professionals who move quickly and value teamwork People comfortable navigating new challenges and collaborating across disciplines Those who enjoy turning ideas into tangible results and building processes for scale Location This position is based in San Francisco, CA.

About the CompanyBraintrust is a leading AI observability platform that connects evaluations and observability into a seamless workflow. With Braintrust, developers gain essential visibility to understand AI behavior in production and the necessary tools to enhance it.Renowned teams at Notion, Stripe, Zapier, Vercel, and Ramp leverage Braintrust to analyze models, experiment with prompts, and identify regressions — transforming production data into superior AI with each release.About the RoleWe are on the hunt for a dynamic Workplace Manager to spearhead our comprehensive workplace strategy and operations. This role encompasses everything from daily facilities management to strategic real estate and space transformation. It is a unique blend of strategic leadership and practical execution, ensuring our physical work environments evolve alongside our company's growth while providing exceptional employee experiences.This position is ideal for an individual who possesses a visionary mindset, executes tasks with precision, and believes that every detail matters when it comes to crafting world-class workplaces.Your ResponsibilitiesDevelop and implement a global workplace and real estate strategy, which includes lease negotiations, broker partnerships, and long-term portfolio planning.Oversee office expansions, relocations, renovations, and new office openings in San Francisco, New York, and Europe.Manage all aspects of workplace operations, including facilities management, security, janitorial services, safety protocols, and compliance.Uphold exceptional standards across all office locations, balancing employee experience with operational efficiency.Create and execute data-driven seating and space arrangements that promote collaboration, team proximity, and functional requirements.Establish and nurture strategic relationships with vendors and service providers.Design unique workplace experiences and employee interactions that embody our company culture.Develop programs and policies that ensure a consistent, high-quality experience across all locations.Maintain transparent communication with employees regarding workplace updates, changes, and initiatives.Ideal Candidate QualificationsA minimum of 3 years of experience in workplace management, real estate, facilities, or operations, preferably within high-growth startups or technology sectors.Demonstrated success in managing multi-site offices, significant build-outs, and expansion projects.Expertise in vendor management, project execution, and global operations.

Join Crusoe as a Workplace Manager in the vibrant city of San Francisco, California. In this role, you will oversee the daily operations of our workplace, ensuring a productive and engaging environment for all employees. Your responsibilities will include managing facilities, coordinating office logistics, and implementing workplace policies that foster collaboration and innovation.

Workplace ManagerAt Latent, we are pioneering the development of advanced medical intelligence systems designed to expedite patient therapy engagement across health systems. As we transition from a collaborative 4,000 sq ft workspace to our expansive 12,000 sq ft headquarters, we seek an enthusiastic and proactive Workplace Manager to oversee our office operations and foster a vibrant team culture.In this dynamic role, you will act as a coordinator, facilitator, and program manager, ensuring our office environment is not only functional but also a place where our team can connect and thrive. You will implement efficient processes and orchestrate engaging events that transform challenging weeks into memorable ones.Key ResponsibilitiesMaintain an always-ready office environment: accessible spaces, operational AV equipment, well-stocked snacks, and a welcoming atmosphere for guests.Facilitate a smooth transition to our new headquarters, ensuring all vendor partnerships are established and functioning effectively.Coordinate reliable team rituals: ensure timely execution of all-hands meetings, lunches, birthdays, and various team events with clarity and seamless audio-visual support.Develop lightweight operational systems: create simple playbooks and tracking mechanisms for facilities, vendors, supplies, visitors, IT support, and reimbursements to minimize chaos.Enhance team morale: ensure that all team members feel acknowledged and supported, regularly celebrating wins and milestones.Role FunctionsOffice & Facilities ManagementOversee daily operations at HQ, including access control, front-of-house management, visitor coordination, mail and shipments, seating arrangements, and safety protocols.Lead vendor relationships: manage partnerships with janitorial services, food and beverage providers, landscaping, security, maintenance, AV services, and waste management.Manage office relocation: oversee timeline management, coordinate with vendors, oversee furniture logistics, labeling, and execute decommissioning processes.Maintain an updated office run-sheet and a rolling 90-day facilities plan, addressing repairs, refreshes, supply needs, and budgets.Monitor space utilization: adjust seating arrangements and phone-booth etiquette as the team grows.Programs & Team ActivitiesOrganize monthly all-hands meetings: manage agendas, provide slide preparation support, ensure room and AV readiness, and handle follow-ups.Implement a recognition program: celebrate weekly wins, anniversaries, and birthdays, along with a concise internal update to share team progress.Plan engaging team moments: coordinate monthly social events, customer appreciation dinners, seasonal celebrations, and investor open-house nights.Facilitate offsites and retreats: manage logistics, venue selection, travel arrangements, and agenda planning.

Join Notion Labs Inc. as the Americas Workplace Lead, where you will be pivotal in shaping our workplace strategies across the region. This role requires innovative thinking and a passion for creating environments that foster collaboration and productivity.

Join our dynamic team at speak as a Workplace Experience Manager, where you will play a pivotal role in enhancing the overall employee experience. You will be responsible for creating an engaging and productive workplace environment that fosters collaboration and innovation.In this role, you will manage various aspects of workplace operations, ensuring that our facilities meet the needs of our employees and clients. You will also spearhead initiatives aimed at improving workplace culture, addressing employee feedback, and optimizing the use of our office spaces.

InterfaceAI is looking for a People Operations & Workplace Manager to help shape a positive and inclusive company culture at our San Francisco office. This position focuses on supporting employees and making the workplace both efficient and welcoming. Role overview This role centers on people operations and workplace management. The manager will guide strategies that affect daily employee experience and long-term engagement. Creating an environment where people feel valued and included is a core focus. What you will do Oversee people operations strategies that support a strong company culture Ensure the workplace remains efficient, welcoming, and inclusive Lead initiatives to boost employee engagement and satisfaction Location This is an in-office position based in San Francisco, California.

About Discord Discord connects over 200 million users each month, serving as a lively platform for gaming enthusiasts. More than 90% of the community spends time in games, with users logging 1.5 billion hours on the platform every month. The company continues to focus on building better ways for people to connect and enjoy gaming together. Role Overview The Workplace Operations Program Manager will oversee daily operations at Discord’s San Francisco headquarters. This role combines hands-on office management with a strong focus on building a welcoming, inclusive environment. The manager will design and run programs that help everyone feel valued and supported at work, while making sure the office runs efficiently. This position reports to the Sr. Director of Workplace.

DoorDash is seeking a Senior Manager of Workplace Experience to help shape the culture and daily life of teams in New York, NY and San Francisco, CA. This position centers on building a workplace where employees feel supported and engaged. Role overview This leader will guide efforts to improve workplace policies, programs, and facilities. The goal: create an environment that encourages collaboration and sparks new ideas. The Senior Manager will also ensure team members have access to the resources and support needed to do their best work. What you will do Lead projects and initiatives that enhance employee satisfaction Develop and refine workplace policies and programs Oversee improvements to facilities and resources Promote a culture that values collaboration and innovation Location This role is based in New York, NY or San Francisco, CA.

Okta is hiring a Workplace Site Manager to oversee daily operations at its San Francisco headquarters. This role leads the workplace operations team, with a focus on making sure all programs and services reflect Okta’s culture and values. The manager is responsible for executing operational plans, managing the site budget, and ensuring strong team performance. What you will do Lead and develop the workplace operations team at the San Francisco HQ Implement and maintain workplace programs and services that align with company culture Manage the site budget and drive operational efficiency Tackle complex operational challenges and provide clear direction to the team Build and maintain strong relationships with stakeholders across Okta Champion Okta’s core values in all workplace initiatives Requirements Leadership experience in facilities management and Food & Beverage (F&B) program oversight A hospitality mindset with a focus on employee experience Strong relationship-building skills and a collaborative approach Proven ability to guide teams through operational challenges and deliver results Work location This is a full-time, on-site position based in San Francisco, California. The role requires presence in the office Monday through Friday and reports to the Director of Global Workplace Operations.

Supported by prominent Silicon Valley investors, Peregrine Technologies empowers public safety organizations, government entities, federal agencies, and private institutions to tackle societal challenges with unmatched speed and precision. Our AI-driven platform transforms fragmented data into actionable insights, providing critical information that facilitates rapid, informed decision-making, ultimately enhancing outcomes across all interactions. Currently, Peregrine serves hundreds of clients throughout 30+ states and two countries, impacting more than 125 million individuals, and we are accelerating our growth as we expand into the enterprise sector and internationally.The RoleWe are in search of a highly skilled Senior Manager, Workplace Services to spearhead our facilities strategy and optimize the in-office experience at our San Francisco headquarters, as well as in our operations in New York, Washington D.C., and emerging international offices.This leadership position is pivotal in ensuring our office environments embody the professionalism, quality, and operational excellence synonymous with Peregrine. You will oversee facilities operations, leasing strategies, vendor relationships, and workplace experience—striking a balance between hospitality, operational rigor, and financial prudence. More critically, this role has substantial strategic, operational, and cultural implications for our company. Your contributions will be vital to our growth and overall business success.In this position, you will need to stay ahead of the curve. You will act swiftly yet deliberately. If you are passionate about fostering outstanding workplace environments, leading a team of coordinators, and managing both day-to-day operations and long-term spatial strategies, we are eager to hear from you.What You’ll DoManage daily operations of Peregrine's San Francisco Office, ensuring a polished, efficient, and inviting environment for employees, candidates, customers, and executive leadership.Oversee in-office experience and logistics, including:Delivering a consistently high-quality experience for employees and visitors.Coordinating onsite meetings, executive visits, customer engagements, recruitment events, and team offsites.Facilitating onboarding processes, including workspace arrangements and badge access management.Lead facilities operations and vendor management, ensuring all services meet high standards of quality and efficiency.

Join Our Dynamic TeamThe Executive Operations team at Opendoor is a vital, cross-functional unit dedicated to empowering our leadership and employees. We embody our core values—Founder Mentality, Mission Over Ego, Default to AI, and Default to Open—in everything we do.Our mission is clear yet challenging: we create the conditions for exceptional work. We ensure that our physical environment is top-notch, the employee experience is seamless, and everyone—employees and guests alike—feels genuinely welcomed.As operators, we focus on the details, proactively addressing needs before they arise, and maintaining high standards in every aspect, from kitchen cleanliness to flawlessly executed events.Your RoleWe are seeking a Workplace Specialist to enhance the daily experience at our San Francisco office. This is a hands-on, in-office role where you will be the welcoming face of the workplace, the driving force behind our events, and the go-to person for getting things done efficiently.You will oversee facilities management, front desk operations, vendor relations, and event logistics. This position demands agility, foresight, and a genuine passion for supporting the people and space around you. You will be accountable for outcomes, foster relationships, and be a trusted presence in the office daily.This role is ideal for individuals who are detail-oriented, service-minded, and thrive in a fast-paced, physical environment. If you take pride in a well-stocked kitchen, a smoothly executed event, and an office that functions seamlessly, this position is for you.

The Workplace Specialist shapes the in-person experience at DOSS’s SOMA headquarters in San Francisco. This position focuses on creating a welcoming, efficient environment where teams can collaborate and stay productive. The role is based onsite and plays a key part in daily office operations and culture. What you will do Oversee daily office operations: coordinate with vendors, manage facilities maintenance, handle supplies, and keep workspaces ready for use. Manage the food and beverage program, including organizing daily lunches and dinners for employees working late. Develop and maintain strong relationships with vendors, ensuring quality service and cost control. Act as the main point of contact for building management on maintenance, safety, and compliance issues. Plan and execute internal events that strengthen community and reflect DOSS culture. Monitor workplace budgets, identify variances, and suggest improvements through data analysis. Collaborate with IT, Finance, and People teams on projects such as office expansions and onboarding logistics. Identify operational gaps and implement solutions to improve workflow and efficiency. Collaboration This role works closely with multiple teams across DOSS, including IT, Finance, and People Operations, to support office projects and ensure smooth onboarding for new hires. Location This position is based onsite at DOSS’s San Francisco SOMA headquarters.

Anthropic is hiring a Workplace Experience Operations Manager in San Francisco, CA. This role centers on strengthening the employee experience by managing daily workplace operations and supporting a collaborative, engaging environment. Role overview The Workplace Experience Operations Manager ensures smooth day-to-day functioning of the office. This position focuses on creating a space where employees can work together effectively and feel supported in their work. What you will do Oversee daily workplace operations to maintain a seamless environment Support efforts that encourage collaboration and innovation among employees Promote operational excellence in all aspects of the workplace Location This position is based in San Francisco, CA.

Join Perplexity as a dynamic Workplace Operations Lead, where you'll be instrumental in enhancing the experience across our global offices. This pivotal role merges strategic foresight with operational proficiency, making it ideal for a candidate who is passionate about optimizing the work environment for all employees. At Perplexity, our Workplace team is dedicated to creating an inviting atmosphere from the moment employees and visitors enter our spaces. We pride ourselves on maintaining high standards, crafting environments that are not only human-centric but also energizing and inclusive, with designs that promote productivity and connection. In this role, you will define and implement our comprehensive workplace strategy, manage facilities, and coordinate with various departments including People, IT, Security, and Finance. Collaborating with leadership, you will ensure our physical spaces embody and support Perplexity's culture and talent acquisition strategy, enabling us to attract and retain top talent worldwide.This is an onsite position, requiring an entrepreneurial spirit, exceptional organizational skills, a hospitality mindset, and a passion for building outstanding experiences from the ground up.

About ExaExa is at the forefront of innovation, developing cutting-edge AI-native search infrastructure. Our dynamic team in San Francisco is dedicated to shaping the future of how AI systems engage with and interpret the world's data. We prioritize agility, visionary thinking, and a meaningful in-person work culture.About the RoleWe are seeking a dedicated Workplace Experience Coordinator to enhance the physical and cultural environment at Exa. This individual will be pivotal in fostering our office culture, orchestrating events, managing vendor partnerships, and overseeing our office expansion initiatives. Your contributions will directly influence the daily experiences of our team members as we continue our growth and open new office spaces.What You'll DoEvent Planning: Organize and execute a diverse range of company events, including team offsites, happy hours, celebrations, recruitment dinners, and community gatherings. Manage the entire event lifecycle from conceptualization to execution.Vendor Management: Identify, negotiate, and maintain relationships with vendors for catering, office supplies, furniture, maintenance, and more, ensuring optimal pricing and quality at all times.In-Person Culture: Be the heartbeat of our office experience. Ensure a welcoming atmosphere where employees enjoy coming to work, are well-fed, and feel energized.New Office Openings: Lead the operational aspects of launching new office spaces, collaborating with architects and designers, sourcing furniture and equipment, coordinating buildouts, and creating environments that embody Exa's culture.Food and Catering: Oversee the daily food program, including lunches, snacks, coffee, and event catering, while identifying excellent options that fit within budget constraints.Office Operations: Ensure the smooth day-to-day functioning of the office, managing facilities, supplies, mail, visitor experiences, and any other operational challenges that arise.What We're Looking ForProven experience in workplace operations, office management, or a similar role in a fast-paced environment.Exceptional vendor negotiation skills, with a track record of securing favorable deals without compromising quality.Demonstrated experience in planning events, ranging from intimate team gatherings to larger company functions.Familiarity with office buildouts, relocations, or new space setups is highly desirable.Highly organized and resourceful, capable of managing multiple projects simultaneously.A keen eye for design and aesthetics, with a passion for creating inviting spaces.A mindset that thrives in a startup atmosphere, adapting comfortably to ambiguity and rapid change.

alphax seeks a Senior Interior Designer to guide the creative vision and execution of commercial workplace projects in San Francisco. This position blends hands-on design leadership with client-facing responsibilities and active involvement in business development. Senior Designers at alphax lead projects from early concepts to completion, collaborating with leadership to deliver workplaces that are both functional and visually distinctive. Key Responsibilities Direct the design process for workplace interiors from initial concept through final delivery. Collaborate with firm leadership to craft design strategies for client presentations and new business opportunities. Develop space plans, test fits, and layout solutions tailored to each client’s needs and workplace efficiency goals. Create visual materials and renderings for client review and approval. Oversee design development, including material selection, finish choices, and detailed specifications. Work closely with project managers, architects, and external partners to uphold design quality throughout each project. Lead client meetings and design reviews as the primary design representative. Balance project responsibilities with participation in proposals and business development activities. Ensure all designs align with budget, schedule, and construction requirements. Stay informed about trends, materials, and innovations in workplace design. Requirements 7 to 12+ years of experience in commercial interior design, with a strong focus on workplace environments. Background in space planning, test fits, and corporate office projects. Proficiency with AutoCAD, Revit, SketchUp, Adobe Creative Suite, and rendering tools. Demonstrated ability to produce polished, client-ready presentations and visualizations. Experience as a design lead or senior designer, including direct client interaction. Deep knowledge of materials, finishes, and detailing for high-end interiors. Ability to work independently and support team and business development goals. Bachelor’s degree in Interior Design, Architecture, or a related field. Benefits Competitive salary based on experience. Comprehensive health insurance, retirement plan options, and generous paid time off. Additional company-sponsored benefits.

About Brain Co.At Brain Co., we are pioneering the integration of artificial intelligence into real-world applications, driving innovation and shaping the future. Our mission is to harness the transformative capabilities of AI to address pressing challenges across various sectors, including government and industry, where manual processes are still prevalent.About the RoleWe are in search of a proactive and meticulously organized Workplace Experience Specialist to oversee the daily operations of our San Francisco office. As we expand, this role will be essential in scaling our physical environment. This position combines workplace management, employee engagement, and real estate support, making it perfect for someone who is passionate about cultivating a well-structured office and enhancing a positive onsite culture.Your responsibilities will include ensuring the office operates smoothly, assisting employees in their daily needs, managing vendor relationships and budgets, and collaborating with leadership on team and office growth initiatives. You'll also play an instrumental role in enhancing office culture through organizing events, gatherings, and shared experiences.Your ResponsibilitiesOffice & Workplace Operations: Oversee daily office functions to maintain a welcoming, efficient, and well-stocked environment.Manage dining programs, kitchen supplies, office inventory, and overall organizational structure.Collaborate with IT/AV teams to ensure onsite technology, conference room setups, and equipment are adequately supported.Act as the primary contact for office-related inquiries and issues.Contribute to a positive and efficient experience for employees onsite.Office Culture & Events: Champion office culture and employee experiences in our San Francisco location.Plan and execute regular onsite events, including monthly happy hours, team lunches, and special celebrations.Support company-wide events, offsites, and in-office programming.Foster an office atmosphere that promotes connection, collaboration, and a robust sense of community.Vendor & Budget Management: Identify, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.).Monitor and manage workplace and event budgets, invoices, and expenses.