Administrative Manager at Solidgate | Warsaw

Solidgate is looking for an Administrative Manager in Warsaw to support daily office operations and foster a positive workplace for teams across multiple locations. This role ensures that offices run efficiently, allowing teams to focus on their core work. Role overview The Administrative Manager handles a wide range of responsibilities, from managing facilities and vendors to planning events and coordinating travel. The position is central to keeping projects on track and supporting company culture. Main responsibilities Streamline office workflows and manage facilities, coordinating with vendors for global offices. Arrange business travel and logistics for partner meetings, including detailed itineraries and thoughtful touches such as partner gifts. Oversee daily administrative processes to maintain smooth operations. Manage budgeting, procurement, and vendor relationships to keep projects within budget and on schedule. Plan and organize corporate events, team-building activities, and off-site gatherings to strengthen collaboration and company culture. Requirements Strong organizational skills and a proactive, solutions-oriented mindset. Comfort working in environments that change and evolve quickly. Excellent attention to detail and a strong sense of responsibility. Upper-Intermediate or higher proficiency in English. What Solidgate offers Direct influence on company culture through initiatives that help teams collaborate and thrive across locations. Real autonomy to propose, test, and implement programs that improve the employee experience. An environment that welcomes new ideas and encourages experimentation.

Join Our Mission at SolidgateAt Solidgate, our purpose is to empower exceptional entrepreneurs in building remarkable internet companies. We are dedicated to supporting the innovators of the digital economy by providing them with the financial infrastructure they need. Our ambitious goal is to establish ourselves as the leading payments orchestration platform globally.We value team members who think big, take initiative, and possess a strong drive to excel in their roles. If you resonate with this ethos, we would love to have you on our team.Your RoleAs a vital part of our Information Security team, you will contribute to the security of our financial infrastructure that serves fast-growing internet businesses around the world. Our platform handles millions of transactions daily, operating within a highly regulated fintech landscape where security is paramount.We are looking for an Information Security Engineer who will bolster our corporate and operational security practices. Your mission will involve minimizing the risk of breaches to corporate accounts, devices, and SaaS applications by:Ensuring compliance with international security standards.Facilitating controlled and auditable access.Enhancing security awareness throughout the organization.Supporting a robust incident response framework.This position will focus on corporate security, access management, vulnerability management, and compliance, collaborating closely with engineering, IT, and business teams to ensure Solidgate remains secure, resilient, and prepared for audits.Your ResponsibilitiesIn your role as an Information Security Engineer, you will be responsible for overseeing corporate and operational security controls, which include:Maintaining and supporting ISMS, PIMS, and BCMS frameworks.Participating in external certifications and audits (PCI DSS, ISO 27001, ISO 27701, ISO 22301, GDPR, DORA).Managing access control protocols: IAM / SSO / MFA, Joiner–Mover–Leaver processes, and conducting regular access reviews and privilege management.Operating and fine-tuning information security tools, including vulnerability scanners, IAM and access control systems, anti-phishing tools, and security awareness programs.Analyzing alerts and responding to security threats.

About Solidgate Solidgate builds financial infrastructure for internet businesses. The company aims to become the leading payments orchestration platform worldwide, supporting entrepreneurs as they grow in the digital economy. Role Overview: Event Marketing Manager Based in Warsaw, the Event Marketing Manager will own the full event lifecycle for Solidgate’s global presence. With over 40 events planned for 2026, this role brings structure to a process currently split across several teams. The focus: free up Sales to focus on business, while ensuring every event runs smoothly from planning to follow-up. Main Responsibilities Plan and manage all aspects of Solidgate’s event participation, including booth booking, vendor coordination, and post-event review. Align stakeholders across Sales, Design, HR, and Marketing, keeping everyone on schedule for each event. Handle logistics for the team: travel, accommodation, transfers, and visa arrangements, so everyone arrives prepared and on time. Track event budgets closely, monitor planned versus actual expenses, and deliver detailed financial reports after each event. Develop a comprehensive event management playbook from scratch, covering offline conferences, trade shows, and online webinars to support future growth. What We’re Looking For At least 2 years of hands-on experience managing B2B events, conferences, or trade shows end-to-end. Demonstrated ability to juggle multiple events at once without losing track of details. Strong budget management skills, including tracking and reconciling costs. Fluent English (B2 level or higher) for clear communication with international partners and vendors. Ready to travel as needed for key events.

Our Mission and VisionAt Solidgate, we are driven by a clear mission: to empower exceptional entrepreneurs in building remarkable internet companies. Our goal is to support the builders—those who are defining the digital economy—by providing them with the financial infrastructure they truly deserve. We are ambitiously pursuing our vision to become the world’s leading payments orchestration platform.We believe that the future of payments is shaped by individuals who think big, take ownership, and infuse curiosity and drive into their work. This is the kind of talent we are eager to welcome aboard.About the RoleSolidgate is committed to building a robust financial infrastructure for rapidly growing internet businesses across the globe. Our platform processes millions of payments daily and operates within a highly regulated fintech landscape where security is an integral product requirement—far more than an afterthought.Our engineering team is responsible for constructing and scaling a sophisticated cloud-native platform comprising over 120 microservices. As we continue to expand, we are enhancing our security framework by introducing a dedicated Application Security Engineer position.In this role, you will be pivotal in safeguarding our business and revenue by integrating security into the software development process—starting from initial design decisions through to CI/CD pipelines and live production systems.This position is hands-on and focuses on embedding security within the software development lifecycle while minimizing real product risks.You will collaborate closely with engineering teams to:Design secure application architecturesEnhance secure coding practicesIdentify vulnerabilities early in the development lifecycleContinuously advance application security as a routine aspect of engineering workYour contributions will directly influence the security of software development across a large microservices ecosystem, impacting standards, tools, and the overall engineering culture.Explore our technology stack here.

Our Mission and VisionAt Solidgate, we strive to empower exceptional entrepreneurs in building extraordinary internet companies. Our goal is to provide the financial infrastructure that innovators deserve as they shape the digital economy. We are committed to becoming the world’s leading payments orchestration platform.We believe that the future of payments will be driven by individuals who think big, take ownership, and infuse their work with curiosity and passion. We are eager to welcome teammates who embody these qualities.About the RoleWe are in search of a dynamic, driven, and results-oriented Global Talent Acquisition Specialist to join our growing team. This role goes beyond merely filling positions; it is about attracting the talent that will shape Solidgate's future. You will collaborate closely with hiring managers and leadership, enhancing our teams with exceptional talent while ensuring candidates have a remarkable experience from the initial interaction to the signed offer.Why This Role MattersPeople are at the heart of everything we do. Each new team member alters our trajectory. As a Global Talent Acquisition Specialist at Solidgate, your impact will be evident in our growth velocity, cultural strength, and the extent to which we can fulfill our mission. Your contributions will be reflected in every product we launch, every new market we penetrate, and every milestone we achieve.What You’ll OwnOversee the complete recruitment cycle for international business, product, and tech roles—from sourcing to offer.Work in close partnership with hiring managers to understand their requirements and deliver impactful results.Create, manage, and cultivate talent pools for critical and challenging positions.Develop and implement outreach strategies that attract elite candidates worldwide.Continuously enhance recruitment processes to make hiring smarter, quicker, and more efficient.Act as an ambassador for Solidgate's brand and culture to candidates globally.You’re a Great Fit if You Have3-5 years of recruitment experience, preferably in high-growth tech companies.A demonstrated history of attracting top talent in competitive markets.Exceptional sourcing skills, with the ability to find and engage candidates across various channels.Excellent communication and stakeholder management skills.A growth mindset: you don’t just follow processes; you seek to challenge and enhance them.

Join our dynamic team at rtbhouse, a leading technology company specializing in advertising solutions powered by cutting-edge algorithms and data-driven strategies. We are seeking an Administrative Assistant/Specialist who will play a vital role in supporting our operations and ensuring the smooth running of day-to-day activities.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

We are looking for an experienced Senior System Administrator to join our dynamic team at inetum2 in Warsaw. In this role, you will be responsible for managing and maintaining our IT infrastructure, ensuring optimal performance and security for our systems. You will collaborate with cross-functional teams to implement upgrades, troubleshoot issues, and provide technical support to our users.

Dun & Bradstreet is looking for a Data Administrator to join the team in Warsaw, Poland. This hybrid role requires working onsite at the Plac Europejski office two days per week. Role overview The Data Administrator will handle a mix of daily administrative and data-focused responsibilities that support smooth business operations. The position involves working independently as well as collaborating with colleagues across different teams. What you will do Carry out routine and complex tasks related to data administration Apply sound judgment within established guidelines to maintain data accuracy and consistency Engage with stakeholders to improve data quality and internal processes Support efficient workflows by managing a variety of administrative duties Work arrangement This position is based in Warsaw and follows a hybrid schedule, with two days each week in the office at Plac Europejski. Learn more about opportunities at dnb.com/careers.

We are seeking a proactive and organized Office Manager to enhance the efficiency of our office operations in Warsaw. This is a full-time, on-site position that reports directly to the Operations Director.Key Responsibilities:Ensure smooth and professional office operations in a fast-paced and evolving environment.Oversee daily administrative tasks including document flow, correspondence, deliveries, and liaising with service providers.Manage the office space, collaborating with building administration, technical services, and service vendors.Maintain a high standard of workplace environment, ensuring employee comfort and positive visitor experiences.Team Management and Internal Collaboration:Coordinate the work of the Office Assistant and ensure effective information flow within the team.Work closely with Operations, HR, Finance, Compliance, Sales, IT, and global teams.Collaborate with office coordinators in other locations across Poland.Fleet Management and External Collaboration:Coordinate communication and collaboration with the external company managing the vehicle fleet.Monitor contracts, requests, services, and vehicle pickups and returns.Support employees on the use of company cars and oversee compliance with fleet processes.

Join our dynamic team as a Senior SQL Database Administrator, where you will work on enhancing an existing MS SQL-based platform within the regulatory risk sector. Your role will focus on optimizing databases and establishing stability engineering protocols to ensure they meet current expectations and future scalability requirements.

Join Point72 as an Executive Assistant, where you will play a vital role in supporting our executives in a fast-paced and dynamic environment. You will be responsible for managing schedules, coordinating meetings, and ensuring seamless communication across teams. Your organizational skills and attention to detail will be crucial in helping our executives maximize their productivity.

Role overview The Receptionist at Auto1 Group in Warsaw acts as the first point of contact for everyone entering the office. This position helps shape the initial impression clients and visitors have of the company. In addition to greeting guests, the role involves supporting daily front desk operations and assisting with a range of administrative tasks. Main responsibilities Welcome clients and visitors at the front desk Respond to inquiries in person, by phone, or by email Oversee daily front desk activities Assist the team with general administrative duties as needed Work location This is an on-site role based at the Auto1 Group office in Warsaw (Warszawa).

Role overview The MDM Administrator at arhs manages and enhances Master Data Management systems to help maintain accurate and consistent data across the organization. This position plays a key part in supporting data integrity and ensuring company-wide data standards are met. Main responsibilities Maintain and optimize Master Data Management (MDM) systems Contribute to data governance initiatives Monitor data quality and implement improvements Ensure compliance with industry standards Collaborate with teams from different departments to keep data consistent and accurate Location This position is based in Warsaw.

About Qualysoft Group Qualysoft Group, founded in 1999 in Vienna, provides IT consulting and services to clients worldwide. The company operates independently of manufacturers and focuses on helping organizations improve their competitiveness and efficiency through tailored IT solutions. Qualysoft works across several industries, including financial services, telecommunications, automotive, and energy. The team includes more than 400 professionals spread over six subsidiaries. Working at Qualysoft Team members at Qualysoft join a workplace that values integrity, growth, and stability. Employees participate in a range of projects and have opportunities for ongoing learning and development. The company encourages curiosity about new technologies and supports professional advancement. Location This Junior Database Administrator role is based in Warsaw.

Join our dynamic team at TransPerfect as a Program Manager, where you will play a crucial role in ensuring the operational success of our projects. You will facilitate seamless collaboration among team members and oversee the effective delivery of programs, while prioritizing strategic customer service and maintaining high standards of quality control and evaluation.To excel in this role, you should possess robust program management abilities, outstanding problem-solving skills, and a talent for building strong relationships with clients and internal teams in both face-to-face and virtual settings.Key Responsibilities:Lead service delivery for programs across geographically dispersed client and TransPerfect teams.Enhance organizational effectiveness by establishing operational benchmarks, timelines, and necessary resources to achieve strategic goals, while proactively recommending and driving improvements; set standards for accountability and success metrics.Collaborate with clients and internal teams to design and implement initiatives aimed at process improvement, quality procedures, and efficient workflow models.Act as the primary contact for clients, managing communication, setting realistic service expectations, and ensuring consistent fulfillment and satisfaction.Educate clients on defined processes and best industry practices to build trust in program services.Work closely with internal teams to strengthen client relationships and support the development of new business opportunities for revenue growth.Identify market gaps and trends to assist the Client Service team in maximizing revenue potential through service expansion or diversification.Partner with the Production team to develop new offerings and assist client-facing teams in crafting a compelling value proposition for these services.Foster strong relationships among diverse teams working on client accounts.Drive strategic planning and implementation to enhance customer satisfaction, ensure consistent quality delivery, improve process efficiency, and increase profitability.

Coordinate projects in collaboration with developers and subject matter experts from the HR resources.Manage the execution of tasks within the project by developers and subject matter teams.Identify and define necessary tasks aimed at achieving project objectives.Report project status, proactively identify and escalate risks while actively participating in project development based on current needs.Conduct project documentation.Execute other assigned tasks related to project management.Finalize the project (prepare necessary documentation and budget reconciliation for the project).

SKELAR is a pioneering venture builder that specializes in developing international tech businesses. Together with co-founders, we assemble strong teams to excel in global markets. Currently, SKELAR manages a diverse portfolio of businesses across various industries, from EdTech to marketplaces, consistently ranking among the top startups and product companies in Ukraine. Our platforms are utilized by millions, achieving top rankings in the App Store.RiseGuide is our innovative EdTech product designed for self-improvement, inspired by the examples and principles of outstanding role models. Users can overcome bad habits with advice from Andrew Huberman and Simon Sinek, enhance cognitive skills through the methodologies of Barbara Oakley and Jim Kwik, and develop charisma inspired by the principles of Robert Downey Jr. and Steve Jobs. We aim to redefine the self-improvement industry and provide users with on-demand access to expert experiences.Key Facts about RiseGuide:— Achieved unit economics in just 6 weeks and have been scaling actively since; — Over 500,000 paying users, with a rating of 4.6/5 on the App Store and 4.4/5 on TrustPilot; — Ranked in the top 3 for revenue among launches in the Genesis ecosystem over the past two years; — Our team of over 80 comprises individuals from successful tech businesses and top management programs worldwide.We are currently seeking a Content Manager who shares our passion for self-improvement and is ready to take full ownership of content that directly influences product metrics.As a Content Manager, your responsibilities will include:— Creating educational materials for our application;— Localizing and adapting text and video content;— Writing in English and improving existing descriptions, posts, and materials;— Engaging with social media, updating our website;— Generating ideas and content initiatives that support the product strategy;— Providing operational support: analyzing user feedback, moderating in-app comments, etc.What we value:— Ability to create and analyze large volumes of content;— Proficiency in English (B2-C1);— Experience as an editor with English texts;— Familiarity with LMS and CMS platforms;— Experience working with writers, and collaboration with specialists from various domains to enhance product, reputation, and marketing.Preferred qualifications:— Research experience in content development.

unit44 is hiring a Payroll Manager to lead the payroll department in Warsaw. This role is key to the consultancy team, with a focus on delivering accurate and timely payroll services. Responsibilities Manage end-to-end payroll processing, ensuring all payments are correct and deadlines are consistently met Ensure payroll operations comply with local laws and regulations Supervise, mentor, and support the payroll staff Identify and implement improvements to payroll processes Work on upgrading and enhancing payroll systems Location This position is based in Warsaw.

Leaply is a wellness platform launched in 2024, now reaching users in the US, Europe, and LATAM. The team focuses on helping people build healthier habits through accessible, structured content. At Leaply, ownership and impact matter more than formal titles or rigid processes. The Content Manager role is based in Warsaw and centers on shaping, producing, and scaling the content that powers Leaply's app. This includes practice plans, guided sessions, and daily prompts designed to support habit formation. The position calls for close collaboration with product managers, designers, and engineers to improve the user experience and support new features that rely on quality content. What you will do Content Design: Define and structure plans, integrating content modules and adding layers of personalization. Cross-Functional Collaboration: Work with teams across product, design, and engineering to ensure content quality is central from the start of new features. AI-Driven Production: Build workflows and pipelines using AI tools for tasks like script generation and voiceover automation. Quality Assurance and Localization: Set standards for content excellence and manage consistency as Leaply expands into multiple languages. Impact Measurement: Use product data to decide what to build, improve, or discontinue, directly affecting user engagement and retention. Production Oversight: Oversee the entire content production process, from initial briefs to final delivery, keeping projects on schedule. Tools and technologies Notion and Slack for team collaboration and task management Leaply's proprietary content management system Amplitude and Tableau for analyzing product performance AI technologies including GPT, Claude, n8n, and others to automate and scale content production

Join Skelar as a Payments Manager!At Skelar, a leading venture builder, we are on a mission to create innovative international product IT companies that excel in the world of venture investments. Together with co-founders, we assemble strong teams to launch product-driven IT businesses and succeed in global markets.About RiseGuide: Our EdTech platform is dedicated to self-improvement, drawing inspiration from renowned role models. Users can overcome detrimental habits through advice from experts like Andrew Huberman and Simon Sinek, enhance their social media presence with strategies from Alex Hormozi and MrBeast, and develop charisma inspired by principles from Robert Downey Jr. and Steve Jobs. We aim to redefine the self-improvement industry by granting users expert insights on demand.Key Achievements:Achieved unit economics in just 6 weeks and are actively scaling.Over 300,000 paid users, with an impressive 4.6/5 rating on the App Store and 4.4/5 on TrustPilot.Ranked in the top 3 for revenue among launches in the Genesis ecosystem over the past 2 years.A diverse team of over 70 professionals, hailing from BetterMe, Welltech, Jooble, and top management programs globally.We are currently seeking a Payments Manager to join our dynamic team.Key Responsibilities:Payment Optimization: Analyze and identify growth points for enhancing payment processing efficiency, conducting A/B testing for routing and monetization strategies.Risk and Tax Management: Analyze and improve key risk metrics such as VAMP rate (VISA), Fraud rate (Mastercard), and Dispute & Claim rates (PayPal); perform A/B tests to optimize tax burdens.Scalability of Payment Infrastructure: Maintain and develop relationships with current banking partners; implement new technical and commercial opportunities to enhance service quality and reduce costs.