Administrative Specialist in Systems & Settlements

CD Projekt Red is hiring an Administrative Specialist for the Systems & Settlements division in Warsaw. This is an entry-level role focused on keeping daily operations running smoothly and supporting the team’s organizational needs. Main responsibilities Handle a variety of administrative tasks to assist the division Maintain, update, and organize records Pr…

We are in search of a technically inquisitive and enthusiastic engineer eager to advance within the realms of DevOps and modern IT operations. This position transcends a conventional DevOps automation role, merging hands-on system configuration, deployment management, troubleshooting, and close collaboration with internal teams to ensure the seamless delivery of software and infrastructure.If you thrive on problem-solving, enjoy working with Linux and open-source technologies, and take pride in managing systems that function within real industrial settings, this role is an excellent match for you.Key ResponsibilitiesPrepare and configure hardware and virtual environments (Proxmox, VMs, necessary software) prior to deployment in wind farms, and remotely integrate systems post-installation.Implement deployment procedures, conduct functional testing, verify connectivity with local systems, and ensure the environment is primed for production.Troubleshoot and resolve issues concerning containers (Docker, docker-compose), virtual machines, microservices, and SCADA components.Document activities in ticketing and knowledge management systems while collaborating with internal teams, including 3rd-level support, to uphold service quality.Provide insights for the continuous enhancement of tools and processes, and support operations throughout the initial production phase.Technologies You Will Work With:Linux / Open Source (primary environment)Docker & docker-composeProxmox (virtualization)GitMinIO (S3-compatible storage)Cumulocity Edge, MongoDBVarious scripting tools (Ansible, etc.) — mainly for usage, not creationPowerShell (occasionally executed from Linux)Azure DevOps (code repository)

We are looking for an experienced Senior System Administrator to join our dynamic team at inetum2 in Warsaw. In this role, you will be responsible for managing and maintaining our IT infrastructure, ensuring optimal performance and security for our systems. You will collaborate with cross-functional teams to implement upgrades, troubleshoot issues, and provide technical support to our users.

Join our dynamic team at rtbhouse, a leading technology company specializing in advertising solutions powered by cutting-edge algorithms and data-driven strategies. We are seeking an Administrative Assistant/Specialist who will play a vital role in supporting our operations and ensuring the smooth running of day-to-day activities.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

About Fresha Fresha builds an AI-enhanced operating system for the global beauty, wellness, and self-care industries. The platform connects a wide range of businesses, salons, barbers, spas, medspas, fitness studios, and health practices, supporting over 140,000 businesses and 450,000 professionals worldwide. To date, Fresha has facilitated more than 1 billion appointments. Headquartered in London, Fresha operates from 15 offices across North America, EMEA, and APAC. The company’s marketplace helps consumers discover, book, and pay for beauty and wellness services, while professionals manage their operations through Fresha’s business software and financial technology tools. Fresha’s ecosystem includes appointment scheduling, point-of-sale, customer records, marketing automation, loyalty programs, inventory management, and team oversight. Online bookings and automated marketing, integrated with platforms like Instagram, Facebook, and Google, help partner businesses grow revenue. Role Overview: HR Administration Specialist Fresha is hiring an HR Administration Specialist in Warsaw to join its global team. This role reports to the Payroll & HR Admin Team Lead and works closely with both internal colleagues and external partners. The HR Administration Specialist manages HR administrative tasks, maintains accurate employee records, and supports the full employee lifecycle for team members worldwide. Key Responsibilities Manage HR administrative processes for Fresha’s global workforce Ensure employee records are accurate and up to date Support all stages of the employee lifecycle Collaborate with internal teams and external partners Who Will Thrive This position suits someone who enjoys working in a growing, evolving environment and is ready to support a global team.

Join Fairmarkit, the leading autonomous sourcing platform that is redefining the procurement landscape globally. Our innovative technology leverages automation, AI, and GenAI to empower procurement teams to optimize their sourcing strategies efficiently and competitively. With solutions designed for tail spend and strategic sourcing, we help organizations reduce cycle times, eliminate unnecessary costs, achieve ESG and diversity goals, and enhance the experience for both internal stakeholders and suppliers. Recognized by esteemed organizations such as Gartner and IDC, we are supported by notable investors including Notable Capital and Insight Partners.We are seeking a Senior Payroll, HR Administration & Accounting Specialist to oversee accounting, payroll, employee documentation, and statutory reporting for our Polish operations. This hands-on, in-house role requires a professional who can operate independently, ensure compliance with Polish regulations, and effectively support our local operations while reporting to our US parent company.Accounting, Banking & Financial OperationsResponsible for day-to-day accounting documentation, payments, and banking activities for the Polish entity:Maintain accounting and financial recordsReview invoices and supporting documentsPrepare documentation for monthly, quarterly, and annual closingsManage payments and banking operationsMonitor expenses and payment timelinesHR Administration, Payroll & Personnel DocumentationMaintain employee personnel files (akta osobowe) in compliance with Polish legal requirementsPrepare employment contracts, civil law agreements, B2B agreements, and related HR documentsCalculate payroll and benefits, as well as other employee-related paymentsPrepare and submit declarations and reports to ZUS, Urząd Skarbowy, GUSEnsure timely payment of taxes, social security contributions, and other mandatory chargesAssist employees and managers with HR and payroll-related inquiriesStatutory Compliance & External ReportingPrepare and submit necessary documentation to public institutions and external partiesServe as the local point of contact for ZUS, Urząd Skarbowy, and other relevant authorities

About P3 Logistic Parks P3 Logistic Parks invests in, manages, and develops warehouse properties across Europe. The company oversees more than 10.2 million square meters of assets, with another 1.7 million square meters set aside for future development. Sustainability and environmental responsibility shape every project. P3 operates in 11 countries and has invested in European markets for over 20 years. The headquarters in Prague supports a team of over 290 professionals from more than 25 nationalities, spread across 11 European offices. The company provides integrated development, asset, and property management services and holds a BBB investment-grade credit rating from Standard & Poor’s. Our Culture Integrity, Teamwork, Excellence, and Ambition are core values at P3. The company maintains a global outlook while staying flexible in local markets. Personal growth is encouraged, and outstanding performance is recognized. Team members are inspired to pursue shared goals, turn new ideas into results, and take ownership in their work and decisions. Role Overview: Business Systems Specialist This position is based in Warsaw, Masovian Voivodeship, Poland. The Business Systems Specialist will work closely with the Microsoft Power Platform to implement workflows and automate processes. The role involves supporting users, collaborating with vendors, and helping document and map business processes. There is also a focus on continuous improvement based on user and stakeholder feedback. Main Responsibilities Develop and manage solutions using Microsoft Power Platform, especially Power Apps and Power Automate, for workflow and process automation. Gather feedback from users and stakeholders to refine and improve solutions. Provide daily support for business system users and coordinate with software vendors as needed. Assist in mapping business processes and creating workflow models and documentation. Lead user presentations and workshops, and explore additional tools and systems in use at P3. Keep up with Power Platform updates and suggest practical enhancements. Essential Qualifications At least 2 years of experience working hands-on with Microsoft Power Platform (Power Apps, Power Automate). Familiarity with the full solution delivery lifecycle: design, development, testing, and deployment. Basic understanding of ERP systems. Knowledge of BPMN 2.0 is preferred. Experience working in Agile environments is an advantage.

Customs Support Group (CSG) is a long-established customs services provider, active across 14 European countries with more than 100 offices and a team of over 1,700 specialists. Since 1964, CSG has supported businesses in navigating international trade, simplifying customs procedures, and ensuring compliance with changing regulations. The company handles over 20 million declaration lines annually for more than 60,000 clients, focusing on accuracy, efficiency, and minimizing manual work through digital tools. Joining CSG means working in an international setting where customs expertise and technology come together. Team members collaborate with experienced professionals and gain insight into the complexities of global trade and supply chains. The work directly supports international business and offers a chance to contribute to services that keep supply chains moving. Work alongside customs and technology experts Learn about international trade and supply chain operations Contribute to services supporting global commerce This role offers a path to build a career in a stable, evolving industry where expertise and sound judgment are valued. Role overview The Customs Pricing & Documentation Administrator provides key administrative support for export document legalization and authorization management. This entry-level position ensures that Polish and international trade documents, such as certificates of origin, commercial invoices, and powers of attorney, meet all necessary requirements. The role includes coordinating with organizations like KIG (Krajowa Izba Gospodarcza) and assisting the customs operations team to maintain compliance and smooth processes. Location Warsaw, Mazowieckie, Poland

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world’s largest law firm, and is dedicated to providing exceptional support services to clients throughout Europe, the Middle East, and Africa. As a vital part of Dentons’ global network, our EMEA business services team is instrumental in enhancing efficiency, fostering innovation, and promoting collaboration.At Dentons Business Services EMEA, we pride ourselves on delivering excellence in support to legal professionals through advanced solutions. Our dynamic and diverse team collaborates effectively to offer a comprehensive range of services, including finance, IT, human resources, marketing, and beyond. We are committed to nurturing a culture of continuous improvement and adaptability.Role Overview:The Finance Data Administration Specialist is pivotal in ensuring the quality of data utilized by our Finance Departments. This role entails managing daily workloads and tasks related to financial master data, including clients, matters, and fee earners. The specialist will also support the Finance Data Administration Process Owner and various processes within Revenue Management. The role encompasses two primary areas of responsibility. The first involves the activation, maintenance, and deactivation of fee earners’ accounts, resolving integration issues, and guaranteeing data quality and accuracy between HR/Talent and Finance systems. Additionally, the role aims to enhance results and streamline time recording processes through standardization and automation, as well as managing daily tasks related to missing time reports and timekeeper follow-ups.The second area focuses on maintaining records for clients, matters, and payors across all European offices. This includes resolving integration issues and upholding data quality between Risk and Finance systems. The role also demands user support and the establishment of effective relationships with both internal and external clients, including Finance teams, Partners, and Customers across the region.Both areas may require conducting user training and support across EU offices.Key Responsibilities:Execute day-to-day activities and ad hoc tasks related to finance data updates and corrections.Monitor completed and pending tasks, managing work schedules leading up to the monthly closing, and assist in resolving client queries.Collaborate effectively with team members and other departments.Ensure compliance with quality standards and service excellence.Support and participate in assigned campaigns, initiatives, and internal projects.

Uni Systems is looking for a Lead ServiceNow Platform Specialist to join the team in Warsaw. This role focuses on guiding the ServiceNow platform through its full lifecycle, from design and implementation to ongoing operation and optimization. The position calls for close collaboration with Architects, Developers, and internal stakeholders to ensure the platform remains secure, reliable, and aligned with business needs. Main responsibilities Ensure the ServiceNow platform is secure, available, and performing well, working closely with Architects and Developers. Oversee development, enhancements, and troubleshooting activities. Manage the platform’s lifecycle, including design, implementation, operation, and optimization. Conduct demonstrations and training sessions for end users and support teams. Collaborate with stakeholders to assess expectations and platform requirements. Collect, analyze, and validate business and user requirements. Translate requirements into technical solutions that meet architectural standards. Communicate solutions to both technical and non-technical audiences. Support the rollout of service management capabilities across the organization. Coordinate platform development and enhancement with Architects and Developers. Provide input on business requirements and technical designs. Contribute to solution architecture and development. Assist cross-functional teams with risk management, security, and disaster recovery planning. Maintain up-to-date documentation, including technical specifications, SOPs, user guides, and knowledge base articles. Collaboration and impact This position works at the intersection of technology and business, ensuring ServiceNow meets evolving organizational needs. The Lead ServiceNow Platform Specialist communicates with both technical and non-technical stakeholders to deliver effective solutions and support ongoing platform improvement.

Role Overview JetBrains s.r.o. creates tools that help developers work smarter. The team is looking for a Software Engineer with experience in CLion, embedded debugging, and tool integrations. This position is open in several locations: Belgrade, Berlin, Limassol, Madrid, Munich, Paphos, and Warsaw. What You Will Do Design and enhance features in CLion focused on embedded systems. Debug and optimize embedded applications for reliability and performance. Integrate different development tools to improve workflow efficiency. Work with teams across disciplines to define needs and deliver solutions. Who We’re Looking For This role suits engineers who enjoy solving complex problems and improving developer tools. Curiosity, creativity, and a strong interest in technology are valued here.

Project OverviewJoin our newly established team focused on OpenStack technologies as a pivotal member. Collaborate with an OpenStack Architect and a Principal Engineer to create and maintain robust private cloud platforms for our international clientele. This is an exceptional chance to influence the operational standards of a new unit, working with large-scale production environments while ensuring their stability, scalability, and security. Your ContributionDeploy, develop, and maintain OpenStack production environments.Execute platform upgrades and manage lifecycle operations using industry-standard methodologies.Automate infrastructure provisioning and configuration with Infrastructure as Code (IaC) tools.Troubleshoot complex issues across the OS and cloud platform layers.Design and maintain monitoring solutions to ensure system observability.Utilize scripting and coding to automate routine tasks and enhance system efficiency.Collaborate with the team to implement best practices for the new OpenStack division. 

Role overview The MDM Administrator at arhs manages and enhances Master Data Management systems to help maintain accurate and consistent data across the organization. This position plays a key part in supporting data integrity and ensuring company-wide data standards are met. Main responsibilities Maintain and optimize Master Data Management (MDM) systems Contribute to data governance initiatives Monitor data quality and implement improvements Ensure compliance with industry standards Collaborate with teams from different departments to keep data consistent and accurate Location This position is based in Warsaw.

arhs is hiring a ServiceNow Administrator based in Warsaw. This position centers on managing and enhancing the ServiceNow platform to ensure consistent performance and meet the needs of users across the organization. Main responsibilities Maintain and optimize the ServiceNow platform to support performance and reliability Collaborate with teams throughout the company to deliver solutions that streamline operations Support initiatives aimed at improving service delivery and the overall user experience Role overview This role involves ongoing administration of ServiceNow, focusing on both technical upkeep and process improvements. The ServiceNow Administrator will play a key part in ensuring the platform continues to support business needs efficiently.

Veeva Systems is a trailblazer in the industry cloud landscape, dedicated to accelerating the delivery of therapies to patients through innovative solutions. As one of the fastest-growing SaaS companies globally, we achieved over $2 billion in revenue last year and continue to expand our horizons.At Veeva, our core values—Do the Right Thing, Customer Success, Employee Success, and Speed—define our mission. We made history in 2021 by becoming a public benefit corporation (PBC), committed to balancing the interests of our customers, employees, society, and investors.Embracing a Work Anywhere model, we empower our team members to work remotely or in-office, allowing for a more productive and enjoyable work environment.Join us in transforming the life sciences sector, as we strive to create a lasting impact on our customers, employees, and communities.Key ResponsibilitiesOur Managed Services team assists clients post-implementation of Veeva Quality applications, establishing ourselves as trusted partners to help them maximize the value of our offerings. With a diverse Quality Services Team of over 60 consultants across Europe, including 15+ in Managed Services, we are expanding due to our growing client base. We welcome professionals from various fields including industry, technology, and consulting to enrich our team. If you are enthusiastic about technology and life sciences and wish to guide our clients, we want you on our team! As a Quality Consultant, your role will involve understanding your assigned customers' business processes, offering expert guidance, discussing Vault changes, and implementing necessary configurations. You will collaborate with various teams within Veeva, help shape innovative ideas, and enhance our delivery model while also working closely with our product management team to communicate custom requirements.

About Qualysoft Group Qualysoft Group, founded in 1999 in Vienna, provides IT consulting and services to clients worldwide. The company operates independently of manufacturers and focuses on helping organizations improve their competitiveness and efficiency through tailored IT solutions. Qualysoft works across several industries, including financial services, telecommunications, automotive, and energy. The team includes more than 400 professionals spread over six subsidiaries. Working at Qualysoft Team members at Qualysoft join a workplace that values integrity, growth, and stability. Employees participate in a range of projects and have opportunities for ongoing learning and development. The company encourages curiosity about new technologies and supports professional advancement. Location This Junior Database Administrator role is based in Warsaw.

Join altersolutions as a Senior System Analyst, where you will play a pivotal role in the development of sales systems related to treasury product management. Your responsibilities will include:Defining and validating business requirements to ensure alignment with project goals.Crafting solution proposals that take into account the nuances of the IT environment.Creating system specifications at the system analysis level to guide development.Collaborating with architects and developers to design effective solutions.Coordinating functional and technical dependencies across various teams.Providing support for testing phases to ensure quality outcomes.Documenting changes and updates to maintain clarity and continuity.

Conduct system analysis using BPMN and UML notations leveraging tools like Enterprise Architect and Camunda.Contribute to defining communication and integration protocols between systems.Gather business and technical requirements from clients.Maintain system functionality and provide user support.Occasionally perform manual testing.

Join our team at Przychodni24 as a Patient Service Specialist / Receptionist! Located at Biały Kamień 2, Warsaw, near the beautiful Pola Mokotowskiego.We are seeking a dynamic and communicative individual dedicated to providing excellent patient service and fostering a welcoming atmosphere at our clinic. Clinic working hours: Monday to Friday, 8:00 AM to 6:00 PM Employment type: Contract

Join AECOM as a skilled Network Designer, specializing in the development and design of water and sewage systems. In this role, you will be responsible for creating innovative and efficient network solutions that meet the needs of our clients. Collaborate with a dynamic team of professionals to ensure the successful execution of projects, from conception through to completion.