About the job
InterSystems is seeking a highly skilled and experienced Facilities Manager to oversee a dedicated team in the UK and provide support to our EMEA offices. The ideal candidate will have a proven track record managing Class A office spaces, ensuring that our facilities and equipment are maintained to the highest standards across the EMEA region.
The Facilities Manager will report directly to the Director of Facilities, taking on a diverse array of responsibilities that include Supplier Management, Third Party Contracts, Lease Renewals and Agreements, Refurbishments, Maintenance and Servicing, Health & Safety, as well as all aspects of FM Compliance and Business Continuity.
This position is based in our Windsor office and encompasses the following key responsibilities:
- New Offices & Refurbishments:
- Collaborate with agencies to identify office premises, conduct site visits to shortlist options, and initiate negotiations while preparing presentations of final selections and costings.
- Engage with in-house and local lawyers to negotiate heads of terms and leases.
- Work alongside architects to design optimal floor plans.
- Organize and coordinate comprehensive office fit-outs.
- Oversee building work and assist employees with internal relocations.
General Responsibilities:
- Foster and maintain strong working relationships with external contractors and suppliers of equipment and services.
- Review and negotiate maintenance and utilities contracts for the UK office while keeping accurate records of maintenance activities.
- Ensure adherence to the PPM schedule for owned buildings.
- Lead the UK FM team.
- Manage company mobile phone coordination.
- Uphold security standards and ensure compliance among all employees.
- Facilitate effective communication within the UK offices and ensure seamless operation of routine facilities tasks.
- Prepare high-level and complex reports and presentations.
- Assist the Director of Facilities in developing and managing the departmental budget.
- Stay updated on EU Health and Safety regulations affecting facilities and safety.
- Handle ad-hoc project work, which may involve regular travel overseas.
Health and Safety & Compliance:
- Continuously review the Health and Safety policy in light of legislative changes.
- Ensure ongoing completion of risk assessments and implement relevant updates.
- Conduct regular compliance audits to maintain FM standards.

