About the job
Key Responsibilities:
Lead and mentor the Senior Accounting Clerk, offering expert guidance, training, and performance evaluations.
Manage daily accounts payable operations to ensure accuracy, efficiency, and compliance with organizational policies.
Review and authorize invoices and payment requests with meticulous attention to detail.
Develop and implement robust internal control procedures for all accounts payable functions, conducting regular audits of payment processes and vendor relationships to ensure compliance. Maintain proper segregation of duties and approval hierarchies.
Reconcile accounts payable ledgers and promptly resolve any discrepancies to uphold the integrity of financial records.
Serve as the primary contact for vendor relations, establishing strong partnerships through proactive and effective communication. Address payment inquiries, investigate invoice discrepancies, and coordinate resolutions with internal teams. Document all vendor interactions and monitor vendor satisfaction, escalating systemic issues as necessary.
Prepare and analyze monthly accounts payable reports for management review to drive informed decision-making.
Oversee the annual 1099 reporting process, ensuring accurate vendor classification, compliance validation, and timely submissions.
Collaborate with various departments to enhance process efficiency and streamline operations.
Support accurate and timely completion of monthly and annual closing activities by reconciling accounts payable balances to the general ledger and resolving discrepancies. Generate necessary reports including aging schedules and vendor analyses for financial reporting.
Stay updated with best practices in accounts payable and recommend process enhancements.
Conduct testing for new project implementations and support system upgrades, ensuring comprehensive testing is completed in a timely manner.