About the job
Join Our Team in a Dynamic Hybrid Role!
Ramboll is actively seeking an Administrative Professional / Project Assistant to support our Northwest Business unit. This exciting position, based in our Novato, Oakland, or San Francisco offices, requires a proactive individual who thrives in a fast-paced, evolving environment.
Your Responsibilities:
- Assist in the preparation and quality control of client deliverables, ensuring accuracy and professionalism.
- Support proposal efforts by:
- Translating RFP requirements into actionable tasks.
- Collaborating with managers and technical staff effectively.
- Formatting, quality-checking, and compiling final PDFs for submission.
- Manage opportunities within our CRM platform, including:
- Submitting contracts for legal review.
- Monitoring open tasks and maintaining tender documents in SharePoint.
- Transitioning opportunities into projects.
- Work with spreadsheets and data integration into MS Word documents.
- Assist in planning employee and client meetings/events and coordinating catering services.
- Support office facilities management by ensuring common areas are well-stocked and maintained.
- Facilitate travel arrangements for staff as necessary.

