About the job
Start Building a Brand with a Compelling Story
At FIRST, we are a premier global brand experience agency specializing in Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. With over 30 years of expertise, we operate through three adaptable delivery models: Embedded teams, Corporate Campus operations, and Full-Service Agency.
Each year, we manage more than 37,000 events and projects across 110 countries, collaborating with over 130 brands, including Fortune 500 companies in diverse sectors such as Financial Services, Technology, Healthcare, Media, and Professional Services.
We pride ourselves on our recognition for excellence, with accolades such as the 2026 Chief Marketer Agency of the Year and the Ad Net Zero Award for sustainability.
Discover more at www.firstagency.com
Your Role and Responsibilities
As an Associate Project Manager, you will play a pivotal role in supporting clients with both internal and externally-facing events and conferences, ensuring exceptional service through innovative project management and creative solutions. This position encompasses all event operational aspects, from initial briefings to post-event evaluations. Key duties include managing project timelines, collateral, registration, transportation, accommodations, entertainment, food and beverage, audiovisual requirements, webcasts, staging, speaker coordination, and overall event execution.
Please note that travel for onsite events, both domestically and internationally, will be required as necessary.
Your Contributions
- Oversee the full life-cycle planning and execution of various key events in virtual, in-person, and hybrid formats.
- Handle financial management tasks, including budget development, expense tracking, invoice processing, and timely post-event reconciliation with comprehensive financial reporting.
- Sourcing, negotiating, and managing site selections, along with contract management for venues and suppliers.
- Coordinate all aspects of registration, food and beverage, transportation, accommodations, entertainment, gift selection, audiovisual needs, webcasts, staging, and speaker selection, with a strong focus on vendor management.
- Collaborate effectively with key internal partners on event deliverables such as Marketing for print and digital designs, Production for audiovisual needs, Event Technology for web builds, data management, and Legal and Compliance as necessary.
- Manage virtual event planning and project management, including confirming the appropriate virtual platform, creating timelines, inviting participants, and maintaining thorough communication with attendees and suppliers.