About the job
Join our dynamic team at Vertex Sigma Software as a meticulous HR Benefits Specialist Contractor. This pivotal role is designed to enhance the administration and financial integrity of our employee benefit programs. You will ensure the accuracy of invoices, timely processing of payments, and efficient resolution of discrepancies across various vendors and internal systems.
We are looking for a candidate with a strong analytical mindset, experience in handling benefits or financial data, and a collaborative spirit to work effectively with HR, Payroll, and Finance teams.
Key Responsibilities
Benefits Billing & Payment Management
- Review and process invoices for diverse benefit programs including medical, dental, vision, life, disability, COBRA, HSA/FSA, and wellness.
- Confirm billing accuracy by cross-checking against eligibility, enrollment data, and plan contracts.
- Investigate and rectify discrepancies such as overcharges or missing credits.
- Ensure prompt invoice payments to avoid service interruptions and penalties.
- Collaborate with Accounts Payable to maintain adherence to internal controls.
Data Reconciliation & Reporting
- Reconcile carrier invoices with payroll, HRIS, and benefits systems.
- Track and report on benefit costs monthly, quarterly, and annually.
- Assist with audits, internal reviews, and financial reporting.
- Maintain detailed documentation, payment history, and audit trails.
Vendor & Stakeholder Coordination
- Act as the primary contact for carriers, brokers, and third-party administrators (TPAs).
- Work closely with HR, Payroll, Finance, and Legal teams to resolve billing challenges.
- Support vendor onboarding, contract renewals, and plan modifications that impact billing.
Compliance & Process Improvement
- Ensure compliance with relevant regulations such as ERISA, ACA, HIPAA, and COBRA.
- Safeguard the confidentiality of sensitive employee and financial information.
- Identify and implement opportunities to enhance processes, accuracy, and efficiency.
- Assist with year-end activities, rate adjustments, and renewals.

