About the job
Join our team as a Document Controller at our Jakarta office, where you will play a vital role in ensuring a structured documentation flow across various projects. Utilizing a robust document management system (SharePoint), you will adhere to established procedures that facilitate effective information management within the organization. Your responsibilities will include executing and maintaining document management procedures in line with company guidelines, as well as providing training to all SharePoint users.
We seek a social, service-oriented, and detail-focused team player who is eager to advance their career in document control.
Key Responsibilities:
- Advise project, tender, and department heads on document processes at both the organizational and project levels.
- Manage communication, registration, and maintenance of organizational and client documentation through Electronic Document Management Systems (SharePoint or similar).
- Coordinate and perform activities related to the assigned Document Management System(s) to ensure accuracy and currency of information. Follow up proactively with document owners to ensure compliance.
- Assess the implementation of Document Management plans and procedures within projects and departments, making adjustments as necessary.
- Set up SharePoint environments, applications, and libraries, and create site pages.
- Troubleshoot SharePoint-related issues as they arise.
- Manage user access and permissions for site pages and libraries.
- Conduct SharePoint training sessions for end-users and newly hired document controllers.