About the job
Executive Assistant (District Office – Farmers Insurance)
We are looking for an exceptionally organized and detail-oriented Executive Assistant to join our Farmers Insurance District Office in Lansing, MI. This pivotal role is essential for maintaining operational efficiency by overseeing trackers, monitoring crucial initiatives, and ensuring prompt execution of time-sensitive tasks.
This position transcends traditional administrative duties; the Executive Assistant will serve as the operational backbone of the district, promoting accountability, visibility, and execution across various dynamic components such as agency acquisitions, new agent launches, and ongoing district initiatives.
Key Responsibilities
Operational Tracking & Reporting
- Maintain and update internal trackers related to:
- Agency acquisitions
- New agent (Protégé & retail) launches
- Recruiting pipelines and candidate statuses
- District performance metrics
- Ensure accuracy and daily updates of all trackers, making them easily accessible for team members.
Project & Timeline Management
- Monitor progress of acquisitions and agent launches against established deadlines.
- Proactively engage with stakeholders to guarantee timely completion of tasks.
- Identify potential delays or bottlenecks and escalate issues as necessary.
Administrative Support
- Manage calendars, coordinate meetings, and facilitate internal communications.
- Prepare comprehensive reports, summaries, and status updates for leadership.
- Organize and maintain digital files and documentation to ensure easy retrieval.
Process Coordination
- Assist in standardizing workflows and enhancing tracking systems.
- Help design dashboards and reporting structures for improved leadership visibility.
- Coordinate efforts among teams (recruiting, training, leadership) to ensure alignment and efficiency.
Communication & Accountability
- Act as the central point of coordination for district initiatives, ensuring all team members are informed and accountable.

