About the job
Join our dynamic design-centric company as an Executive Assistant. We are looking for a meticulous, proactive, and organized individual to provide comprehensive support to our owner and streamline operations within our growing business.
This multifaceted role encompasses executive assistance, business operations management, client communication, light marketing, and personal assistance. The ideal candidate is tech-savvy, reliable, and possesses a keen eye for detail while thriving in a fast-paced environment.
Key Responsibilities
Executive & Administrative Support
- Manage schedules, appointments, and reminders efficiently.
- Coordinate meetings and ensure timely follow-ups.
- Oversee email management, including:
- Filtering and removing spam.
- Flagging and prioritizing essential messages.
- Drafting and responding to emails as required.
- Perform general administrative tasks and maintain consistent follow-ups.
Design Business Operations Support
Furniture, Fixtures & Equipment (FFE)- Assist in sourcing FFE for various design projects.
- Track all FFE orders and delivery timelines using design studio software.
- Maintain organized logs of orders and vendor information.
- Provide clients with regular updates regarding order status and deliveries.
Client Communication & Project Support
- Facilitate client correspondence and project updates.
- Disseminate project updates and order tracking information.
- Support project organization and documentation within design systems.
Social Media & Marketing Support
- Develop and manage a content calendar for social media.
- Engage with social media messages and comments promptly.
- Assist in editing videos and reels.
- Edit and organize before-and-after photos for social media posts.
- Help maintain brand consistency and visual storytelling.
Personal & Lifestyle Support
- Conduct research and book travel arrangements (flights, hotels, transportation).
- Schedule personal appointments as needed.
- Assist with special projects, research, and other personal tasks.