About the job
Key Responsibilities:
- Serve as a strategic partner to executives by prioritizing tasks, creating succinct briefing documents, and facilitating informed decision-making aligned with company objectives.
- Establish and maintain strong relationships with Executive Leadership Team (ELT) members and stakeholders, professionally representing executives and ensuring timely, confidential communication.
- Oversee executive inbox management, which includes daily triage, drafting and proofreading emails, organizing files, and maintaining audit-ready records.
- Proactively manage complex calendars, maintaining a 3-4 week forward view, resolving scheduling conflicts, and adapting to changes promptly.
- Coordinate all aspects of meetings and forums, including preparing agendas, managing technical requirements, capturing action items, and ensuring timely follow-ups.
- Support enterprise and executive business rhythms (e.g., ELT, RevCo, Town Halls) by providing clear schedules, pre-reads, logistics, and communication.
- Plan and execute executive travel and events comprehensively, covering itineraries, venues, catering, budgets, and contingency plans to ensure accuracy and compliance.
- Track progress of projects, tasks, and deliverables using central tools (e.g., MS Planner, Loop, Monday.com, SharePoint) to ensure visibility, resolution of overdue actions, and escalation of blockers.
- Manage budgets and expenses related to travel, events, and departmental activities, including reconciliation, reporting, and supplier coordination.
- Drive continuous improvement initiatives by optimizing workflows, utilizing automation and AI tools, ensuring governance, and mitigating operational risks.