About the job
Job Title: Executive Virtual Assistant
Position Type: Full-time (40+ hours per week)
Work Hours: 8:30 AM – 5:30 PM Eastern Time (EST)
Work Days: Monday – Friday
Salary: $5 – $6 per hour (depending on experience)
Job Code: DHardin-PUI
Workplace: Remote
Preferred Candidate Location: Philippines
Scope of Work/Responsibilities
We are seeking an exceptionally organized and proactive Executive Virtual Assistant to provide comprehensive support to our senior leadership team and facilitate the daily operations of our growing organization. This position demands a detail-oriented, tech-savvy individual who is adept at managing a variety of administrative, customer service, and operational tasks.
Immediate start is preferred as the executive will be traveling next week. Candidates available to begin immediately will be prioritized.
Key Responsibilities
Administrative & Executive Support
- Provide direct administrative assistance to C-suite executives and senior managers.
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Handle email and text management, including sorting, responding, prioritizing, and sending newsletters.
- Prepare documents, reports, presentations, and spreadsheets.
- Assist with data entry and database management.
Customer Support & Communications
- Respond to customer inquiries via email, chat, and phone.
- Serve as a customer service representative, addressing inquiries and resolving issues.
- Maintain professional communication across multiple platforms.
Sales & Business Development Support
- Coordinate appointments and manage calendar scheduling.
- Assist with business development activities including cold calling and outreach.
- Support inside sales processes, including payment collection.
- Help as a client success/account manager to ensure customer satisfaction.
Operations & Logistics
- Organize travel arrangements, including flights, accommodations, and transportation.
- Support internal operations across various business functions.
- Assist with CRM updates and operational documentation.
Marketing Support
- Create simple graphic designs such as flyers or basic marketing materials using Canva or similar platforms.