About the job
The Financial Analyst plays a crucial role in examining, overseeing, and managing the fiscal components of various organizational projects. This position entails responsibilities such as budgeting, forecasting, financial modeling, and assessing project performance to ensure alignment with both financial and strategic goals. The analyst will work closely with project managers and stakeholders to deliver actionable insights and facilitate data-driven decision-making.
Financial Planning and Budget Management:
- Oversee, update, and maintain project budgets within the company's financial systems.
- Review and authorize financial transactions, including Purchase Orders (POs), Freelancer Budgets, and IOUs, ensuring all adjustments are accurately reflected in cost sheets and databases.
- Monitor and manage provisions for outstanding POs and ensure project expense estimates are in line with month-to-date (MTD) forecasts.
Revenue and Cost Analysis:
- Prepare and distribute detailed cost sheets to Project Managers for precise project budgeting and revenue monitoring.
- Generate sales invoices for advance payments, progressive payments, and final settlements, ensuring adherence to financial timelines.
- Reconcile revenue and expenses for completed projects, ensuring consistency between Dynamics systems and cost sheets.
- Supervise and update collection reports to ensure timely reporting for executive meetings.
- Track and document collection entries to maintain accurate accounts receivable records.
- Coordinate with the Commercial team to issue outstanding sales invoices for finalized projects.
Expense Management and Vendor Coordination:
- Collaborate with the Procurement and HR teams to ensure all project-related invoices, including hotel expenses, airfare, rental cars, casual labor, and staff allowances, are processed efficiently.
- Manage project-related freelancer agreements and track non-PO invoices for accurate expense reporting.
- Facilitate freelancer payments by obtaining necessary approvals and coordinating with the payments team.
- Oversee supplier payments for projects, confirming approvals and processing with Finance and Payments teams.
- Manage petty cash and ensure proper expense tracking for designated projects.
Reporting and Reconciliation:
- Compile comprehensive financial reports, including profitability analyses, event-specific summaries, and monthly sales reports.
- Conduct reconciliations for deferred expenses, deferred revenues, and accounts receivable aging.
- Perform month-end reconciliations to validate the accuracy of financial records and project reports.
- Assist with the annual audit alongside the accounting team, providing all necessary reports and analyses related to projects.
Collaboration and Stakeholder Engagement:
- Engage effectively with stakeholders to ensure financial objectives are met.