About the job
Receptionist Duties (20%)
- Welcome and assist guests in accordance with our visitor management protocols.
- Manage incoming phone calls efficiently.
- Oversee mail operations (incoming and outgoing) while maintaining thorough records for both HCMC and Hanoi offices.
Administrative Responsibilities (70%)
- Print and manage employee access cards.
- Coordinate building access cards alongside parking services.
- Serve as the primary point of contact for vendors regarding general administrative services, which include courier services, company taxi cards, company phone lines, meeting room supplies, printing cartridges, pantry provisions, drinking water, landscaping, and cleaning services.
- Assist with payment processes for all services rendered.
- Perform additional administrative tasks as directed by the Supervisor.
Operational Support (10%)
- Conduct daily inspections of office premises.
- Support visitor management and site security during events and workshops.
- Accompany vendors during maintenance and repair activities on-site.