About the job
Job Description
Benefits and Perks
- Opportunities for Career Advancement
- Flexible Work Scheduling
- Attractive Compensation Packages
Job Overview
Dotson Hayward & Vance PC is looking for a reliable and professional Legal Support Specialist to be the first point of contact at our front desk. This role involves reception duties, providing clerical support, managing records and filing systems, and offering basic secretarial assistance under the guidance of attorneys. The ideal candidate will help ensure the office runs smoothly and efficiently.
Key Responsibilities
- Reception and Client Interaction
- Welcome clients and visitors with a courteous and professional demeanor.
- Manage incoming phone calls and emails, ensuring proper routing.
- Schedule and confirm appointments for clients and attorneys.
- Handle incoming mail and deliveries appropriately.
- Administrative Support
- Maintain organized physical and digital filing systems.
- Perform document copying, scanning, faxing, and assembly.
- Draft and send routine correspondence and letters to clients.
- Order office supplies and oversee vendor services.
- Generate monthly reports as required.
- Keep conference rooms and public areas tidy and professional.
- Document and Case Management
- Open, index, and close client files following office protocols.
- Monitor key deadlines and assist with basic calendar management.
- Prepare straightforward legal documents, correspondence, affidavits, and forms using established templates.
- Electronically file documents with courts and agencies under supervision.
- Assist in organizing discovery, exhibits, and trial binders.
Qualifications
- High school diploma or equivalent; an associate degree is preferred.
- Prior experience in a legal or professional services setting is advantageous, though strong candidates with relevant administrative skills will be considered.
- Excellent phone etiquette, interpersonal skills, and a strong client service orientation.
- Exceptional verbal and written communication abilities.
- Highly organized with experience in document management.
- Proficient in Microsoft Office Suite, including Word, Outlook, and Excel.
- Ability to multitask and thrive under pressure.
- Strong prioritization skills, capable of managing multiple tasks and meeting deadlines.
- Meticulous attention to detail and accuracy.
- Ability to maintain strict confidentiality and manage sensitive information.
- Reliable transportation to the Reno office is required.
Preferred Qualifications
- Familiarity with legal case management software is a plus.