Qualifications
Key ResponsibilitiesOversee the coordination of executive priorities and team operations, including calendar management, aligning meetings with strategic priorities, and ensuring leaders are equipped with the necessary context, materials, and decisions to progress initiatives.Enhance meeting effectiveness across the organization by preparing agendas, collecting pre-reads, documenting decisions and action items, and ensuring clear follow-through and accountability among teams.Facilitate cross-functional project coordination between departments like Marketing and Commercial by tracking deliverables, maintaining timelines, and proactively identifying gaps, risks, or dependencies that may hinder progress.Maintain and improve operational systems and workflows (e.g., ClickUp and other internal tools) to ensure tasks, documentation, and decisions are organized, visible, and easily executable for teams.Act as a proactive operational partner to leadership, identifying opportunities to relieve others' workloads, improve processes, and support new initiatives as priorities shift.
About the job
Join Ascertain
At Ascertain, we are revolutionizing healthcare by developing AI agents that alleviate administrative burdens on care teams. Partnering with major health systems and specialty groups, we help save hundreds of staff hours weekly.
Our esteemed investors include Northwell Health, the largest health system in New York, and Deerfield Management, a prominent healthcare investment firm.
Together, we are dedicated to restoring time, trust, and focus to healthcare professionals. Our mission is urgent, not just because we are a startup, but because our clients depend on us to enhance financial resilience and operational clarity in a challenging healthcare environment.
Position Overview
We are looking for a detail-oriented and proactive Operations Coordinator to assist our Executive Team. This role emphasizes calendar management, meeting coordination, executive intake management, and ensuring seamless cross-functional follow-through to protect leadership's time and priorities.
The ideal candidate is a self-starter who excels in organization, communication, and maintaining attention to detail. You should work independently, take ownership of outcomes, seek opportunities for contribution, and quickly adapt to new systems and processes.
This position is available for candidates based in the United States only.
About Ascertain
Ascertain is at the forefront of transforming healthcare administration by leveraging artificial intelligence to automate time-consuming tasks for care teams. We are committed to enhancing the operational efficiency of healthcare providers, backed by significant investments from leading industry players.