About the job
Secretarial & Administrative Support
- Accurately and promptly process expense claims.
- Manage incoming telephone calls with professionalism and courtesy.
- Provide comprehensive document support including printing, copying, binding, mailing, and liaising with the Document Production Unit (DPU) as necessary.
- Prepare and compile transaction bibles and coordinate post-closing activities efficiently.
- Archive documents and maintain filing systems according to firm protocols.
- Conduct CR searches and update relevant regulatory or listing rules as applicable.
- Maintain and update distribution lists and telephone directories.
- Assist with order bookings, payment requisitions, and other routine administrative tasks.
- Support calendar and inbox management for lawyers or team members.
- Provide team coverage to ensure seamless day-to-day operations.
Business Development (BD) Support
- Assist with InterAction data entry and updates to ensure accurate client and contact information management.
Meeting & Event Coordination
- Organize practice and group meetings, training sessions, and both internal and external events.
- Coordinate practice dinners, lunches, and drinks, ensuring all logistical needs are met efficiently.
- Greet visitors and ensure their needs are addressed in a professional and welcoming manner.
- Manage logistics for seminars, including collecting feedback questionnaires and handling external seminar applications.
Travel Coordination
- Arrange straightforward point-to-point travel bookings, including flights, trains, and taxis.
- Ensure itineraries are accurate and communicated clearly to relevant stakeholders.
Project Support
- Provide administrative support on assigned projects, ensuring timely and accurate task delivery.