About the job
Embark on a rewarding journey with us!
Join the Procurement Business Support Operations (PBS Operations) ENA & Corporate team at Accor, a key player in our Procurement Department. You will take charge of the administrative and operational oversight of Procurement activities across Germany, Austria, and Romania.
The PBS Operations team is pivotal in managing supplier contracts, supplier declarations, invoicing processes, and the distribution of remuneration to hotels within the overarching “Spend & Remuneration” framework.
Your role entails close collaboration with various internal and external stakeholders, including buyers, business controllers, accounting teams, and hotel representatives.
Utilizing AstoreSuite, Accor’s comprehensive Procurement tool, you will centralize supplier contracts, manage hotel databases, and ensure seamless monitoring of the remuneration process from supplier turnover declarations to invoicing.
Your Key Responsibilities:
1. Supplier & Contract Administration
- Creation and maintenance of supplier profiles
- Encoding, updating, and tracking supplier contracts within AstoreSuite
- Management of contact information and contractual documents
- Ensuring contract compliance and data integrity
- Continuous data maintenance and quality control in the Procurement database
- Contract status analysis and tracking
2. Management of Supplier Declaration Campaigns
- Preparation and execution of periodic declaration campaigns (quarterly/annual)
- Supplier communication
- Pre-campaign checks and database analysis
- Follow-up to ensure complete and precise declarations from suppliers
- Conduct consistency checks, anomaly detection, and regularization management
- Alert stakeholders on any discrepancies
- Management of activity dashboards, KPIs, and reporting
3. Declarative Control & Dispute Management
- Analyzing discrepancies between hotel accounting data and supplier declarations
- Investigating, following up, and resolving disputes
- Coordinating and providing reminders to buyers, suppliers, and internal teams
4. Supplier & Customer Invoicing
- Issuing and controlling supplier invoices according to contractual agreements
- Monitoring declared purchase volumes and associated amounts
- Preparing activity reports
5. Distribution of Service Remunerations to Hotels
- Preparing data and calculation files for remuneration redistribution
- Ensuring compliance with contractual and financial regulations
- Managing advance payments to clients
- Providing communication, follow-up, and support to hotels
- Addressing client inquiries, claims, and clarifications
6. Tools & Processes

