About the job
A fantastic opportunity has arisen for a dedicated and skilled Personal Assistant to join our esteemed client located in the heart of Bristol. This role is situated in a vibrant open-plan office, offering an excellent city-center environment, and involves supporting two key individuals: a Finance Partner and an Operations Partner.
This newly established position includes some travel to London and is designed to assist the Partners in managing their time effectively through a range of secretarial and administrative tasks. The ideal candidate will possess exceptional efficiency, the ability to handle confidential information discreetly, and a wealth of business support skills that will contribute to the continued success of this respected firm.
Key responsibilities will consist of:
- Managing diaries, including organizing appointments and updating the Partners’ schedules
- Coordinating meetings, reserving meeting rooms or venues, and sending invitations
- Preparing necessary documents for meetings
- Taking and transcribing minutes
- Producing and managing documents, which may include presentations, copy typing, audio typing, and spreadsheet management
- Handling professional correspondence to ensure all communications, reports, and documents adhere to the firm's standards of quality
- Arranging domestic and international travel, including trains, taxis, car rentals, flights, and accommodations, along with creating comprehensive travel packs and itineraries
- Processing personal and credit card expenses
- Organizing filing, archiving, and scanning
- Serving as a point of contact for staff, managing phone calls, liaising with various departments, and following up on deadlines
- Liaising with suppliers and third parties
- Filtering and redistributing post
- Managing the inbox, including handling junk emails, setting up rules, organizing filing, and maintaining the contacts address book. Responding to and forwarding email correspondence as necessary
- Performing various ad-hoc secretarial and administrative duties as required
We are eager to connect with candidates currently in a PA position or those in a Senior Secretary role who are ready to embrace greater responsibilities and transition into a more PA-focused position.
Essential qualifications include outstanding communication skills, strong IT proficiency (particularly in Excel to support the Financial Partner), and excellent audio and copy typing abilities. Experience in a professional environment is preferred. The successful candidate will be an attentive listener, demonstrating excellent grammar, numeracy, comprehension, and presentation skills. As is typical of a top-notch PA, you will be highly organized and consistently deliver efficient service.
This is a remarkable opportunity to carve out a role that reflects your capabilities. The selected PA will collaborate closely with the Partners to establish mutual trust, allowing them to delegate their support tasks effectively!