About the job
Join CCG Business Solutions as a Project Administrative Assistant, where you will play a pivotal role in supporting the Portland Water Bureau project in Sandy, OR. Your organizational skills and attention to detail will be essential as you manage various administrative tasks and contribute to the success of the project.
Key Responsibilities:
- Coordinate appointments, manage calendars, and assist with travel bookings.
- Organize and facilitate meetings, including drafting minutes and agendas.
- Oversee site badging processes and guide visitors to their designated areas.
- Respond to inquiries and provide information as needed.
- Process routine administrative tasks including accounts payable, expense reports, and personnel transactions.
- Maintain project logs, including vendor insurance and daily reports.
- Compile and analyze data for weekly, monthly, and quarterly reports.
- Assist in client and contract setups.
- Manage filing systems, both paper and electronic, and distribute correspondence as required.
- Support project document controls and prepare shipments as necessary.
- Maintain accurate records and create detailed charts, graphs, and spreadsheets.
- Draft and proofread correspondence, and help prepare presentations.
- Collaborate with program and project management, clients, and contractors.
- Engage with other administrative staff to support various teams.
- Monitor inventory levels, anticipate supply needs, and manage orders.
- Ensure equipment functionality through regular maintenance and repairs.
- Coordinate catering and events for employees.
- Adhere to health and safety guidelines to ensure a safe workplace.
- Perform additional administrative duties as assigned.