Qualifications
Key Responsibilities:
Procurement & Financial Logistics
End-to-End Procurement: Oversee all procurement processes, ensuring requirements are confirmed, vendor quotes are obtained, and costs align with allocated budgets.
Financial Tracking: Provide operational support for year-to-date cost tracking and Purchase Order (PO) systems, working closely with MLB Accounts Payable for timely invoice processing and vendor payments.
Budget Reconciliation: Collaborate with Technology Infrastructure leaders and MLB Finance to ensure departmental budgets are accurate and reconciled.
Bill of Materials (BOM): Create and manage BOMs for Media Operations and Ballpark infrastructure projects, ensuring all hardware requirements are met from project kickoffs.
Project Coordination & Workflow Management
Project Lifecycles: Monitor task completion and project timelines for initiatives related to Media Operations.
Documentation & SOPs: Develop and maintain project documentation, including operational procedures for the Media Operations team.
Communications: Strategically manage both internal and external communications to ensure alignment among MLB partners, internal engineering teams, and third-party vendors.
Meeting Management: Participate in planning sessions, capturing and distributing comprehensive notes, follow-up items, and actionable tasks to maintain team schedules.
Operational Strategy & Risk Management
Risk Mitigation: Proactively identify, prioritize, and communicate project risks to leadership to prevent delivery impacts.
Logistical Strategy: Assist with feasibility studies and strategies for inventory management and global deployment/shipment of technical hardware.
About the job
Join the dynamic team at Major League Baseball (MLB) as a Project Coordinator, where your organizational skills will be pivotal to the success of our Business Operations & Logistics Team. This role is essential in connecting business strategy with technical execution, enhancing the efficiency of infrastructure projects that support MLB’s video distribution, replay systems, and ballpark technology.
The ideal candidate will excel in developing and implementing project management workflows, effectively managing procurement lifecycles, and ensuring the seamless transition of complex technology projects from concept to execution, all while adhering to timelines and budget constraints. We seek a strategic thinker with a hands-on approach who thrives in the fast-paced world of live sports media and technical infrastructure.
