About the job
About the Position
As a Project Coordinator at Emotainizioengage, you will be integral in facilitating the planning and execution of dynamic and impactful exhibitions and booth projects. In this role, you will report directly to a Senior Project Manager, ensuring the seamless coordination of project components, including timeline and budget oversight, while effectively communicating with stakeholders to maintain project flow among teams, suppliers, and clients. We offer a hybrid work model, allowing flexibility between working remotely and collaborating in our vibrant offices located in London, Manchester, or Ashby-de-la-Zouch.
Your Responsibilities
Project Coordination:
- Assist Project Managers, Senior staff, and Directors in the planning, execution, and completion of Exhibit/Environment projects, ensuring adherence to deadlines and budget constraints.
- Coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Maintain precise project documentation, timelines, and status updates for all assigned projects, utilizing tools such as Smartsheet.
- Collaborate with various service lines, including Creative, Logistics, and Live Production, to ensure project success.
Budget Management:
- Support budget tracking, client purchase orders, and invoicing using company tools.
- Assist in post-event cost reconciliations and expense reporting.
Client and Stakeholder Support:
- Provide prompt communication to the Project Lead and relevant delivery teams.
- Prepare presentations and documents for both internal and client-facing needs.
Onsite Support:
- Travel internationally to assist with on-site setup, delivery, and teardown.
- Act as a key point of contact for crew and suppliers during events.