Project Support Administrator

United Integrated Services (USA) Corp.Phoenix, Arizona

On-site Full-time

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Experience Level

Experience

Qualifications

Essential Duties and ResponsibilitiesSupport project leaders in tracking job modifications, including change orders and purchase orders.Assist in the scheduling of project work.Streamline office operations and assist colleagues to enhance procedural efficiencies.Timely sorting and distribution of communications.Accurately create and update records to ensure the integrity of information.Schedule and organize meetings, creating a comprehensive master calendar for all team members.Resolve logistical issues within the office, such as supply management and seating arrangements.Collaborate with various departments to ensure adherence to established policies and procedures.Facilitate meetings, take and distribute minutes, and prepare presentations in Excel, Word, and PowerPoint.Design flowcharts and other visual aids to assist team members.Build and maintain strong relationships with subcontractors, vendors, and external stakeholders.Manage filing systems, record necessary information, and update forms and paperwork as required.Keep a daily log of job site activities.Assist with invoice management, payment control, and all administrative duties.Support the project team in ensuring compliance with safety regulations on-site.Ensure that quality standards are met throughout the project lifecycle.Work collaboratively within a team environment.

About the job

United Integrated Services (USA) Corp., established in Phoenix, Arizona in 2020, is a proud subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan), which has been a leader in engineering and construction since 1982. As a multidisciplinary engineering and construction firm, UIS specializes in delivering fully integrated design-build services tailored specifically for clients in the high-technology sector, particularly in the development of state-of-the-art manufacturing facilities. Our comprehensive services encompass engineering design, high-tech factory planning, and timely equipment and material delivery, ensuring all critical systems—including clean-room environments, HVAC, electrical installations, and tool connections—are meticulously coordinated for optimal performance.

Summary: The Project Support Administrator plays a pivotal role in assisting project managers and teams with their daily activities and procedures. This position requires effective coordination with corporate office personnel and onsite construction teams to maintain precise documentation related to schedules, invoices, and daily construction logs. Additionally, you will be responsible for organizing meetings and preparing necessary materials.

About United Integrated Services (USA) Corp.

United Integrated Services (USA) Corp. is an innovative engineering and construction company focused on providing cutting-edge design-build solutions for the high-technology industry. With a strong foundation and experience since 1982 through our parent company in Taiwan, we are committed to delivering excellence in manufacturing facility development.