About the job
Context
As part of the Purchasing department, the intern will engage in the operational oversight of orders and the administrative management of suppliers. They will also contribute to the optimization of internal tools and processes.
This internship offers a comprehensive insight into the functioning of a purchasing department and its interactions with suppliers and internal services.
Main Responsibilities
Order Management
- Placement of supplier orders
- Monitoring ongoing orders
- Supplier follow-ups (deadlines, deliveries, administrative documents)
- Participation in tender processes
Administrative and Financial Oversight
- Collection of service receipts for settlement agreements
- Verification and tracking of supplier administrative documents
- Comparative reading and analysis of General Sales Conditions (GSC) vs General Purchase Conditions (GPC)
- Creation of supplier profiles
Logistical Support
- Management of logistical requests from HQ
Data and Tool Management
- Cleaning and updating of Excel files (MXP article base, Yooz…)
- Documenting purchasing processes with buyer support
- Transferring and controlling data from ASPEN to Yooz
- Ensuring the reliability of purchasing databases
Document Organization
- Archiving and structuring the Purchasing SharePoint:
- Contracts
- Administrative documents sent to suppliers
- Internal procedures and processes

