About the job
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Disclaimer: This job description serves as a general overview of the Executive Assistant role. Specific tasks and tools will be discussed in detail during the final interview stage. Please apply according to your location and qualifications. We prioritize candidates who can excel in this role!
Remote Executive Assistant (Manila, PH)
At Wing, we are on an exhilarating mission to transform the future of work for businesses globally! We aim to be the ultimate solution for companies looking to build exceptional teams while automating their operations.
We are in search of a dedicated Executive Assistant to join our team immediately!
Key Responsibilities:
1. Generate and dispatch invoices, monitor payments, and accurately document company expenditures.
2. Research industry trends and best practices, compiling insightful reports for comparative analysis.
3. Organize and manage documentation and electronic files efficiently.
4. Conduct data entry tasks such as preparing lead lists, transcribing audio, and organizing research notes.
5. Research and procure products, manage purchases, and acquire samples as needed.
6. Maintain and update marketing and sales data within a CRM system.
7. Oversee project monitoring, facilitate internal communications, and manage company data.
8. Coordinate team schedules, alleviate scheduling conflicts, and ensure timely client meeting preparedness.
9. Create itineraries, arrange accommodations, and book transportation as necessary.
10. Handle incoming calls, manage appointment scheduling, and conduct informational inquiries.
11. Respond to emails, follow up on communications, organize the inbox per client preferences, and alert clients to critical messages.
12. Compile data and other content into structured reports and presentation materials.
13. Manage video uploads, address negative reviews, and keep account profiles current.
14. Perform ad hoc tasks as required.
Qualifications:
• A minimum of 3 years of experience as an Executive Assistant supporting C-level executives (e.g., CEO, COO).
• A Bachelor’s degree or relevant certification is required.
• Exceptional communication skills via phone, email, and instant messaging.
• Proficient in English, both written and verbal (minimum B2 level).