About the job
Are you looking for a challenging opportunity that allows you to leverage your skills and experience? If so, we invite you to apply for the Senior Project Administrator position at CannonDesign.
ABOUT THE ROLE
In this pivotal role, you will provide essential support to senior leadership on large-scale projects. The position requires a presence in the office, with opportunities for client engagements and on-site visits as necessary.
HERE'S WHAT YOU'LL DO
- Prepare and manage internal and external communications, including detailed project documentation.
- Collaborate with internal and external team members to gather and compile project updates, deliverables, and weekly summaries for status emails.
- Draft project team memos, presentations, and comprehensive reports.
- Take accurate meeting minutes and transcribe notes from project discussions.
- Assist project leaders in evaluating project and program performance.
- Contribute to the development of efficient processes while ensuring critical workflows are maintained.
- Manage weekly updates of project financial reports and oversee the evaluation and control of project budgets.
- Monitor project plans and the flow of processes across various aspects of programs, providing needed research and feedback.
- Create complex spreadsheets and perform database work using various tools.
- Maintain project records, including key data and financial information.
- Keep logs of correspondence, contracts, and other essential documents.
- Work closely with Project Managers to secure approvals for scope changes and process payables for services rendered.
- Ensure project files are maintained according to company standards.
- May assist with marketing-related tasks, including proposal presentations upon request.
- Support the project proposal and contracting efforts.
- Manage project team schedules and facilitate meeting organization and planning.
- Coordinate and arrange onsite client meetings as needed.
- Assist in generating reports.
- Collaborate with the Project Controller and Accounting for leadership engagement and reporting.
- Assist in managing project staffing data in Deltek Vision Project/Resource Planning.
- Help ensure projects remain within budget.
- May supervise junior Project Administrators or Administrative Assistants.
- Perform additional duties as assigned.